Responsibilities of Service & Justice Trips Core Team 2013-2014
1. Overall organization and leadership of the SERVICE & JUSTICE TRIPS program
¨ Begun in 1983, the SERVICE & JUSTICE TRIPS are a student-run program with support from CU staff. As a Core Team, we seek to plan, run and facilitate the overall program by modeling good leadership and formation to coordinators and participants. We seek accountability to each other and CCSJ staff. What follows are significant components of the overall program with dates and times when possible.
¨ In short, CCSJ staff does formation work with Core Team so that Core Team can plan and facilitate the overall Service Trips program. Core Team does formation work with Coordinators who in turn facilitate the actual trips.
2. Expectations
¨ CCSJ Student Coordinator and Core Team Retreat and Training week (Sun. Aug 11th – Fri. Aug 16th 4 pm) details to follow, but includes 1 overnight and full days of training each day
¨ Then we'll meet for 2 hrs each week except during breaks (1 hour is for JPS 365 class)
¨ Minimum of one “office hour” per week in the CCSJ (volunteer time) to help keep your committee going all year and for general program projects
¨ Either coordinating trips or assisting during 1.5 of the two school breaks.
3. Coordinator Formation
¨ Coordinator Information Sessions (Sept 30th noon and Oct 2nd 9 pm)
¨ Coordinator Application and Selection Process
¨ Interview process (organize time and individuals, etc…) (October 31st – Nov. 2nd)
¨ Actual selection (as whole core team) – an evening (meal will be provided)
¨ E-mails of acceptance, list posted (Nov. 1st)
¨ Organize and coordinate a service experience with a group of coordinators the week before Day of Formation (Nov. 2nd-Nov. 8th)
¨ Plan and facilitate Day of Formation (Nov. 9th, 8 am-4:30pm)
¨ Committee work
o Labor Auctions
o Soup Luncheon (February 14, 2014)
o Silent Auction (Feb. 14, 2014)
o Oral Auction (Feb. 14, 2014)
o T-shirt
o Alumni communication,
o St John’s Speakers & 2nd collections
o Transportation, Food, Logistics
o Reunions (Sunday, Oct. 27th and March 23rd)
o Send-off Service (Thursday, Oct. 10th and March 6th)
o Host Site Communication
o Ignatian Advocacy
¨ Agendas for Coordinator Meetings and facilitation of meetings—topics that need to be covered and when, including reflection/prayer/sharing, advocacy and 7 pillars (3 Thursdays Jan. 17 and 24, Feb. 7)
¨ Update Coordinator binders and Reflection Manuals with new resources
4. Participant Formation
¨ Info Nights (Nov. 8th at 9 pm and April (TBD)
¨ Participant Application and Information Sheet (SBST apps due Nov. 13, 2012)
¨ Participant Interview Process (Core Team or Kelly/Jeff/Grad Intern plus a Coordinator in each interview) (Nov. 27th-Nov.30th)
¨ Final Selection and placement into groups (with meal provided)
¨ Agendas and leadership of General Meetings (3 Thursdays each semester) (Sept. 12, 26 and Oct.3; Feb. 6th, Feb. 20 and 27)
¨ Send off service (Oct. 10th and Mar. 6th)
5. Follow-up: Reunion/Afternoon of Reflection (Oct. 27th and Mar. 23rd), Soup/Stories (Nov. 7 and TBD)