NFORC Audits- How to register in 3 easy steps?
1. Create User Accounts
- All users must have their own login to enter, view or download data
- Create individual accountsfor each user, called a Single Sign On (SSO), with NHS Digital
at Sign In -NHS Digital
2. Register for NFORC Audits
- Complete Parts A, B and C of this registration form
- Register up to 12 users from one organisation
- Multisite workers need only register once
- Email addresses must match those used to create the online account(SSO)
- To find out your Organisation Data Service Code call 0300 303 4034
- (8:00am - 5:00pm weekdays) or go to
3. Email registration form to your Caldicott/Personal Data Guardian
- Caldicott Guardian must complete part D of the form and email it (in Word format) to (subject line: “Clinical Audit: NFORC Audits User Registration”)
By completing this form you are accepting the terms and conditions set out in Appendix A
User Registration
Please electronically complete the form carefully by typing in the grey shaded text boxes so as to avoid any delays in processing. You can easily move between the grey boxes by using the ‘Tab’ key.
PART A: AUDIT SECTION
Please put an X against the National Facial and Oral Research Centre audit(s)that you want to register for.
Audit(s):National Third Molar Audit
National Orthognathic Audit
PART B: ORGANISATION SECTION
Please give details for the organisation site at which you work most frequently.
Organisation Site Name:
e.g. North Bristol NHS Trust: Southmead Hospital
National ODS Code:
This is your Organisation Data Service code (e.g. RVJ01). It can be found on the link below (from N3 network sites only) by entering your organisation type (e.g. NHS Trust Site) and name:
If you need help finding your organisation code please call 0300 303 4034
Region:(eg England/Wales etc.the region you are working in)
PART C: USER ADMINISTRATION
Please give details of all users who require access to the National Facial and Oral Research Centre audit(s)(eg, consultants, secretaries, registrars). N.B. Each registered user needs to have a unique email address.
Number of data users for whom access is required:
User 1
CLINICAL LEAD (Audit Lead in Oral and Maxillofacial Surgery)
Clinical Lead name:
GMC:
GDC:
Job Title:
Telephone:
E-mail: this must be the email used for the SSO account in step 1
Address:
Postcode:
User 2
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 3
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 4
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 5
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 6
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 7
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 8
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 9
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 10
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 11
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
User 12
Name:
GMC:
GDC:
Job Title:
Telephone:
Email Address: this must be the email used for the SSO account in step 1
PART D: CALDICOTT/PERSONAL DATA GUARDIAN APPROVAL
Please approve all of the user details in part C, by electronically completing your details below and emailing the completed form using your NHS email account (as a Word document) to:
With the subject field titled
“Clinical Audit: NFORC AuditsUser Registration”
Details of Organisation’s Caldicott/Personal Data Guardian
Name:
Telephone:
Email:
Date:
National Facial and Oral Research Centre AuditRegistration Form – Version 1.5 (December 2016)
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Appendix A: User Terms and Conditions of Access
The NFORC Audits contain confidential patient information and people, to whom access is granted,have a duty of confidentiality under the terms of the Data Protection Act.
Your local Caldicott Guardian has overall responsibility for this data and you will be required to comply with all of the conditions that apply locally to the handling of patient data.
Specifically in respect of the NFORC AuditsNHS Digital, please note the following:
- Do not access another users’ record unnecessarily. Inappropriate access of another users’ record is a breach of the terms and conditions of use. This activity will be monitored.
- Do not reveal your password to anyone else – if possible do not write it down.
- Do not include the passwords automatically in the logon process i.e. don’t ask the system to remember it – type it in each time
- If you think that someone may have seen your password, contact NHS Digital to change your details
- By submitting the audit registration form you consent to NHS Digital providing your details to Saving Faces/NFORC so they can contact you for information and administrative purposes
Single sign-on (SSO) registration can be done first and can be made via the following URL:
Sign On Register
The National Facial and Oral Research Centre audit can be accessed, once registered, via the following URL:
For further help and guidance with the NFORC Auditsplease do not hesitate to contact NHS Digital using the following details:
Email:
Telephone: 0300 303 5678
National Facial and Oral Research Centre AuditRegistration Form – Version 1.5 (December 2016)
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