Performance Based Appraisal System (Pbas) of University Teachers Based on the Academic

/

गुजरात केन्द्रीय विश्‍वविद्यालय

(भारतकीसंसदकेअधिनियमसं. 25, 2009केतहतस्थापित)
CENTRAL UNIVERSITY OF GUJARAT
(Established by an Act of Parliament of India, No 25 of 2009)

PERFORMANCE BASED APPRAISAL SYSTEM (PBAS) OF UNIVERSITY TEACHERS BASED ON THE ACADEMIC PERFORMANCE INDICATORS (APIs) DEVELOPED BY UGC FOR ASSISTANT PROFESSOR/ASSOCIATE PROFESSOR AND OTHER ACADEMIC STAFF

The self appraisal score should be based on objectively verifiable criteria wherever possible and will be finalized by screening/selection committee. Proposed scores for APIs for Career Advancement Scheme (CAS) promotions of university teachers are given in table I. Minimum API required in the entire assessment period for promotion from one stage to the next stage and guidelines for expert assessment are given in table II. Minimum API along with other academic performance required for promotion from one stage to the next stage is given in table III.

TABLE-I

PROPOSED SCORES FOR APIS IN RECRUITMENTS AND CAREER ADVANCEMENT SCHEME (CAS) PROMOTIONS OF UNIVERSITY TEACHERS AND OTHER ACADEMIC STAFF

(NOTE : Applicants must submit documentary evidence in support of each of the claim)

Category / Nature of activity / Notes / Unit of assessment / API Score claimed by the applicant / API Scoreverified
by screening committee (for official use)
Category-I / TEACHING,
LEARNING AND
EVALUATION
RELATED
ACTIVITIES
1A (i) / Classroom teaching(including lectures,seminar) / As per
allocation / Hours per academic
year
1A (ii) / Classroom teaching
(including lectures,
seminar) in excess ofUGC norms / As per
allocation / Hours per academic
year
1A (iii) / Classroom teaching
(including lectures,
seminar) / Same as actual
teaching hours
as perattendance
register / Hours per academic
year
1B / Tutorials and Practicals / Actuals as per
attendance
register / Hours per academic year
1C / Outside classroom
interaction with students / Max 0.5 of
hours in 1A / Hours per academic year
Sub-total 1 / Score =
hours/10
(max score
100)
Category / Nature of activity / Notes / Unit of assessment / API Scoreclaimed by the
applicant / API Score verified by screening
committee
(for official
use)
2 / Research Supervision (including Masters thesis) / Max 1 hour
per student
per working
week / Hours per academic year
Sub-total 2 / Score =
hours/10
(Max score =30)
3A / Question paper setting,
Moderation and related
work / Actual hours / Hours per academic year
3B / Invigilation/supervision
and related examination duties / Actual hours / Hours per academic year
3C / Evaluation/assessment of answer scripts and
assignments related to
internal assessment,external and re- evaluation / Max 20
minutes per
full script / Hours per academic year
Sub-total 3 / Score =
hours/10
(Max score=20)
4A / Teaching innovation
including preparation of innovative course, use of innovative methodologies for teaching including bilingual/multi-lingual
tea teaching / Evidence to
be provided.
Scores to be
finalized by
the screening
committee / Outstanding =10
Very good=7
Good=5
Average=3
Modest=1
4B / Preparation of new
teaching-learning
material including
translation bridge
material, study pack or
similar additional resource for students / Evidence to
be provided.
Scores to be
finalized by
the screening
committee / Outstanding =10
Very good=7
Good=5
Average=3
Modest=1
4C / Use of anonymous
students’ feedback on the quality of classroom teaching and students’ interaction / Performa and
summary
feedback to be attached / 2 Points per course (max 10 points)

Minimum score required for promotion: 150 out of a total of 250 from category I and II, at least 100 (from Maximum of 180) from category I and 20 (from maximum of 70) from category II.

Category- II :CO-CURRICULAR, EXTENSION AND PROFESSIONAL

DEVELOPMENT RELATED ACTIVITIES

(NOTE : Applicants must submit documentary evidence in support of each of the claim)

API Score
API Score claimed / verified by
Category / Nature of activity / Notes / Unit of assessment / screening
by the applicant
committee (for
official use)
Category / CO-CURRICULAR,
II / EXTENSION AND
PROFESSIONAL
DEVELOPMENT
RELATED ACTVITIES
5A / Discipline related Co-
curricular activities (e.g.
field work, study visit,
student seminar, events,
career counseling etc) / Evidence to be
provided.
Scores to be
finalized by the
screening
committee / Outstanding= 10
Very good= 7
Good= 5
Average= 3
Modest= 1
5B / Other Co-curricular
activities (Cultural,
Sports, NSS, NCC etc.) / Evidence to be
provided.
Scores to be
finalized by the
screening
committee / Outstanding= 10
Very good= 7
Good= 5
Average= 3
Modest= 1
5C / Extension and
dissemination activities
(public lectures, talks,
seminars, popular
writings not covered
under III) / Evidence to be
provided.
Scores to be
finalized by the
screening
committee / Outstanding= 10
Very good= 7
Good= 5
Average= 3
Modest= 1
Sub-total 5
6A / Administrative / Actual hours / Hours per academic year
responsibility (including / spent
Dean, Principal,
Chairperson, Convener,
Teacher-in-charge or
similar duties that
require regular office
hours for its discharge)
6B / Participation in Board / Actual hours / Hours per academic year
of Studies, Academic / spent
and Administrative
Committees
Sub-total 6 / Score =
hours/10 (Max
score = 30)
7 / Overall contribution to / Evidence to be / Outstanding / = 10
the collective/corporate / provided. / Very good / = 7
life of the institution / Scores to be / Good / = 5
(including 5,6 and any / finalized by the / Average / = / 3
other contribution) / screening / Modest / = / 1
committee
GRAND TOTAL (1 TO 7) / (OUT OF 250)

Minimum score required for promotion: 150 out of a total of 250 from category I and II, at least 100 (from Maximum of 180) from category I and 20 (from maximum of 70) from category II.

Category- III :RESEARCH AND ACADEMIC CONTRIBUTION

(NOTE : Applicants must submit documentary evidence in support of each of the claim)

S.No. / APIs / Faculties of Languages / Max. Points for University / API Score verified
Arts/Humanities/Social / and college teacher position / API Score
by screening
Sciences/Library/Physical / claimed by
committee (for
education/ / the applicant
official use)
Management
III A / Research / Refereed Journals* / 15/ publication
Papers
published in: / Non-refereed but / 10/Publication
recognized and reputable
journals and periodicals,
having ISBN/ISSN
numbers
Conference proceedings as / 10/Publication
full papers, etc. (Abstracts
not to be included)
S.No. / APIs / Faculties of Languages / Max. Points for University / API Score
Arts/Humanities/Social / and college teacher position / API Score / verified by
Sciences/Library/Physical / claimed by / screening
education/ / the applicant / committee (for
Management / official use)
III (B) / Research / Text or Reference Books / 50/sole author; 10 /
Publications / Published by International / chapter in an edited
(books, / Publishers with an / book
chapters in / established peer review
books, other / system
than refereed / Subject Books by/ national / 25/sole author, and
journal / level publishers/State and / 5/chapters in edited
articles) / Central Govt. Publications / books
with ISBN/ISSN numbers.
Subject Books by Other / 15/sole author, and 3/
local publishers with / chapter in edited books
ISBN/ISSN numbers.
Chapters contributed to / 10/Chapter
edited knowledge based
volumes published by
International Publishers
Chapter in knowledge / 5/Chapter
based volumes in
Indian/National level
publishers with ISBN/ISSN
numbers and with numbers
of national and
international directories
III (C) / RESEARCH / PROJECTS
III (C) / Sponsored / Major Projects amount / 20/each Project
(i) / Projects / mobilized with grants
carried / above 5.0 lakhs
out/ongoing
Major Projects Amount / 15/each Project
mobilized with minimum
of Rs.3.00 lakhs up to
Rs.5.00 lakhs
Minor Projects (Amount / 10/each Project
mobilized with grants
above Rs.25,000 up to Rs.3
lakh)
III (C) / Consultancy / Amount mobilized with / 10 per every Rs.10.0
(ii) / Projects / minimum of Rs.2.0 lakhs / lakhs and Rs.2.0 lakhs
carried / respectively
out/ongoing
III (C) / Completed / Completed project report / 20/each major project
(iii) / projects: / (Accepted by funding / and 10/each minor
Quality / Agency) / project
Evaluation
S.No. / APIs / Faculties of Languages / Max. Points for / API Score
Arts/Humanities/Social / University and college / API Score / verified by
Sciences/Library/Physical / teacher position / claimed by / screening
education/ / the / committee
Management / applicant / (for official
use)
III / Projects Outcome/ / Major Policy document / 30/each national
(C) / Outputs / of Govt. Bodies at / level output or
(iv) / Central and State level / patent/50/each for
International level,
III / RESEARCH GUIDANCE
(D)
III / M.Phil / Degree awarded only / 3/each candidate
(D)
(i)
III / Ph.D. / Degree awarded / 10/each candidate
(D)
(ii)
Thesis submitted / 7/each candidate
III / TRAINING COURSESAND CONFERENCE /SEMINAR/WORKSHOP/PAPERS
(E)
III / Refresher courses, Methodology / (a) / 20/each
(E) (i) / workshops, Training, Teaching-Learning- / Not less
Evaluation Technology Programmes, Soft / than two
Skills development Programmes, Faculty / weeks
Development Programmes (Max: 30 / duration
points)
(b) / One / 10/each
week
Duration
III / Papers in / Participation / and
(E) / Conferences/Seminars/workshops etc.** / Presentation of
(ii) / research papers
(oral/poster) in
a)International
Conference / 10 each
III
(E)
(iii)
b) / National / 7.5/ each
c) / Regional/
State / 5/each
level
d) / Local / 3/each
University/College
level
Max. / API Score
Faculties of Languages / Points for
API Score / verified by
Arts/Humanities/Social / University
claimed by / screening
S.No. / APIs / Sciences/Library/Physical / and
the / committee
education/ / college
applicant / (for official
Management / teacher
use)
position
III (E) / Invited lectures or presentations for / (a) / International / 10/each
(iv) / conference/ / symposia
(b) / National level / 5

Note: The API Score details should be in accordance with the UGC Regulations, 2013 circulated vide F.No. F.1-2/2009(EC/PS) V(i) Vol-II dated 13thJune, 2013

*Wherever relevant to any specific discipline, the API score for paper in refereed journal would be augmented as follows: (i) indexed journals – by 5 points; (ii) papers with impact factor between 1 and 2 by 10 points; (iii) papers with impact factor between 2 and 5 by 15 points; (iv) papers with impact factor between 5 and 10 by 25 points.

** If a paper presented in Conference/Seminar is published in the form of Proceedings, the points would accrue for the publication (III (a)) and not under presentation (III (e)(ii)).

1. It is incumbent on the Coordination Committee proposed in these Regulations and the University to prepare and publicize within six months subject-wise lists of journals, periodicals and publishers under categories IIIA and B. Till such time, screening/selection committees will assess and verify the categorization and scores of publications.
2. The API for joint publications will have to be calculated in the following manner: Of the total score for the relevant category of publication by the concerned teacher, the first/Principal author and the corresponding author/supervisor/mentor of the teacher would share equally 60% of the total points and the remaining 40% would be shared equally by all other authors.
3. The parameters listed in table of category-III (Research and Academic contributions) shall have following capping in relation to the total API score claimed by the candidates:-

III (A) : Research papers (Journals, etc) 30%

III (B) : Research publications (Books, etc) 25%

III (C): Research Projects 20%

III (D): Research Guidance 10%

III (E): Training Courses and Conf/Seminar, etc 15%

TABLE III

MINIMUM ACADEMIC PERFORMANCE AND SERVICE REQUIREMENTS FOR PROMOTION OF TEACHERS IN UNIVERSITIES

Sl. / Promotion / of / Teachers / Service requirement / Minimum Academic Performance Requirements and
No / through CAS / Screening/Selection Criteria
.
1. / Assistant / Professor/ / Assistant Professor in Stage 1 and Completed four years of service with Ph.D. or five years of service M.Phil./ or six
years of service who are without Ph.D./ M.Phil. / i) Minimum API scores using PBAS scoring proforma
equivalent / cadres / from / developed by the concerned university as per the norms
stage 1 to Stage 2 / provided.
ii)One Orientation and one Refresher/ Research
Methodology Course of 2/3 weeks duration.
iii) Screening cum Verification process for recommending
promotion.
2. / Assistant / Professor/ / Assistant / Professor / with / i) Minimum API scores using PBAS scoring proforma
equivalent / cadres / from / completed service of five years / developed by the concerned university as per the norms
stage 2 to Stage 3 / in Stage 2. / provided.
ii) One Course/ Programme from among the categories
of refresher courses, methodology workshops, Training,
Teaching-Learning-Evaluation Technology Programmes,
Soft Skills Development Programmes and Faculty
Development Programmes of 2/3 week duration.
iii) Screening cum Verification process for recommending
promotion.
3. / Assistant / Professor / Assistant Professors with three / i) Minimum API scores using PBAS scoring proforma
(Stage 3) to / Associate / years of completed service in / developed by the concerned university as per the norms
Professor (Stage 4) / Stage 3. / provided.
ii) At least three publications in the entire period as
Assistant Professor (Twelve years)
iii) One course / programme from among the categories
of methodology workshops, Training, Teaching-Learning-
Evaluation Technology Programmes, Soft Skills
Development Programmes and Faculty Development
Programmes of minimum one week duration.
iv) A selection committee process as stipulated in this
regulation.
4. / Associate / Professor / Associate Professor with three / i) Minimum yearly/cumulative API scores using PBAS
(Stage / 4) / Professor/ / years of completed service in / scoring proforma developed by the concerned university
equivalent / cadres / (Stage / Stage 4. / as per the norms provided in Table II
5) / (A)/ II(B) of Appendix III. Teachers may combine two
assessment periods (in Stages 2 and 3) to achieve
minimum API scores, if required.
ii) A minimum of five publications since the period that
the teacher is placed in Stage 3.
iii) A selection committee process as stipulated in this
regulation.

*For teachers seeking promotion under CAS to Associated Professor, for those who on the date of this notification are Assistant Professors in Stage 2, the existing requirement of Ph.D. or equivalent publications will continue to apply. In case, some teachers do not also meet this criteria, the selection committee may give due weightage to criteria mentioned in Categories I and II. For all otherswho enter Stage 2, subsequent to this notification, the requirement of three publications, as defined in these regulations, will be applicable.

** For Category III (Research and Academic contributions, an aggregate minimum score is required for promotion over each stage. Alternatively, a teacher should acquire the minimum aggregate score over two previous stages, taken together. In case of promotion to Professor, the publication requirement shall be met over the two previous stages.

AMENDED CATEGORY-III: RESEARCH AND ACADEMIC CONTRIBUTIONS

Brief Explanation: Based on the teacher’s self-assessment, API scores are proposed for research and academic contributions. The minimum API score required by teachers from this category is different for different levels of promotion and between university and colleges. The self-assessment score will be based on verifiable criteria and will be finalized by the screening/selection committee.

S No. / APIs / Engineering/Agriculture/ / Faculties of Languages / Max. points for
Veterinary / Arts/Humanities/Social / University and
Science/Sciences/Medical / Sciences/Library/ / college
Sciences / Physical / teacher
education/Management / position
Research / Refereed Journals * / Refereed Journals* / 15 /
Papers / publication
published in: / Non-refereed but / Non-refereed but
recognized and reputable / recognized and / 10 /
journals and periodicals, / reputable journals and
Publication
having ISBN/ISSN / periodicals, having
III A / numbers. / ISBN/ISSN numbers.
Conference proceedings / Conference
as full papers, etc. / proceedings as full / 10/ publication
(Abstracts not to be / papers, etc. (Abstracts
included) / not to be included)
III (B) / Research
Publications / Text or Reference Books / Text or Reference
(books, / 50 /sole
Published by International / Books Published by
chapters in / author; / 10
Publishers with an / International Publishers
books, other / /chapter in an
established peer review / with an established
than refereed / edited book
journal / system / peer review system
articles)
Subjects Books by / Subject Books by / / 25 /sole
National level / national level / author, and 5/
publishers/State and / publishers/State and / chapter in
Central Govt. Publications / Central Govt. / edited books
with ISBN/ISSN numbers. / Publications with
ISBN/ISSN numbers.
Subject Books by Other / Subject Books by Other / 15 / sole
local publishers with / local publishers with / author, and 3 /
ISBN/ISSN numbers. / ISBN/ISSN numbers. / chapter in
edited books
Chapters contributed to / Chapters contributed to / 10 /Chapter
edited knowledge based / edited / knowledge
volumes published by / based / volumes
International Publishers / published
ByInternational
Publishers
Chapters in knowledge / Chapters in / knowledge / 5 / Chapter
based volumes by / based / volumes / in
Indian/National level / Indian/National / level
publishers with ISBN/ISSN / publishers / with / ISBN
numbers and withnumbers / /ISSN / numbers / and
of national and / Withnumbers of national
international directories / and / international
directories
III (C) / RESEARCH PROJECTS
III (C) / Sponsored / (a) Major / Projects / Major Projects amount / 20 /each
(i) / Projects / amount / mobilized / with / mobilized with grants / Project
carried out/ / grants above 30.0 lakhs / above 5.0 lakhs
ongoing
(b) Major / Projects / Major Projects Amount / 15 /each
amount / mobilized / with / mobilized with minimum / Project
grants above 5.0 lakhs up / of Rs. 3.00 lakhs up to
to 30.00 lakhs / Rs. 5.00 lakhs
(c) Minor / Projects / Minor Projects (Amount / 10/each
(Amount / mobilized / with / mobilized with grants / Project
grants above Rs. 50,000 / above Rs. 25,000 up to
up to Rs. 5 lakh) / Rs. 3 lakh)
Consultancy / 10 per every
Amount mobilized with / Rs.10.0 lakhs
III (C) / Projects / Amount mobilized with
minimum of Rs.2.0 / and Rs.2.0
(ii) / carried out / / minimum of Rs.10.00 lakh
lakhs / lakhs,
ongoing
respectively
Completed / Completed project Report / Completed project / 20 /each
III (C) / projects : / major project
(Acceptance from funding / report (Accepted by
(iii) / Quality / and 10 / each
agency) / funding agency)
Evaluation / minor project
30 / each
Major Policy document / national level
Projects / output or
III (C) / Patent/Technology / of Govt. Bodies at
Outcome / / patent /50
(iv) / transfer/ Product/Process / Central and State level
Outputs / /each for
International
level,
III (D) / RESEARCH GUIDANCE
III (D) / M.Phil. / Degree awarded only / Degree awarded only / 3 /each
(i) / candidate
III (D) / Ph.D / Degree awarded / Degree awarded / 10 /each
(ii) / candidate
Thesis submitted / Thesis submitted / 7 /each
candidate
III(E) / TRAINING COURSES AND CONFERENCE /SEMINAR/WORKSHOP PAPERS
Refresher courses, Methodology / (a) Not less than / (a) Not less than two
workshops, Training, Teaching- / two weeks / 20/each
III(E) / Learning-Evaluation Technology / duration / weeks duration
Programmes, Soft Skills
(i)
development Programmes, / (b) One week / (b) One week / 10/each
Faculty Development / duration / duration
Programmes (Max: 30 points)
Participation / Participation and
Papers in Conferences/ / and
III(E) / Presentation of
Seminars/ / Presentation of
(ii) / research papers
workshops etc.** / research papers
(oral/poster) in
(oral/poster) in
a) / International / a) / International / 10 each
conference / conference
b) / National / b) / National / 7.5 / /
each
c) / c) / Regional/State / 5 / /
Regional/State / level / each
level
d) / Local – / d) / Local – / 3 / each
University/Co / University/Colle
llege level / ge level
III(E) / Invited lectures or presentations / (a) / Internationa / (a) / International / 10
(iv) / for conferences/ / symposia / l / /each
(b) / National / (b) / National level / 5
level

Declaration by the Applicant