11/AP/JA0706 / School Asset Management Planner / Access & Provision – Planning & Development / 07 June 2011 / Final
School Name:
Quick Look Premises Check List/Annual Return for 2011-2012
All sections shaded in grey must be completed in full. If your school does not have an item of equipment listed then please annotate the relevant section with NA (not applicable)
Section / Item / Task(s) / Frequency / Governing Legislation/Requirements / Name of Company Carrying out Task / Date Last Test / Date Next Test(Complete in PEN)
8 / Automatic Doors / Service / 6 monthly / BS7036
Tested / Annually
9 / Boiler / Service / Annually/
6 monthly / Gas safety (installation and use) Regulations 1998. Service interval dependant on system
10 / Door Entry Equipment / Service / Annually
11 / Electrical Catering Equipment / Service / Annually / Pressure Systems Regulations
12 / Fixed Electrical Wiring Installation / Periodic Inspection and Test Report / Every 5 years / Electricity at work regulations & IEE Code of Practice for service inspection & testing of fixed electrical wiring installations
13 / Emergency Lighting Inspection and Test / Flick test / Monthly / BS EN1838 & ICEL 1003
Full discharge test / Annually
14 / Fire Alarm / Wet battery test / Every 3 months / Fire Precaution Regulations
Alarm test / Every term
Inspection of system / Annually
15 / Fire Extinguisher / Equipment certificate / Annually / Fire Precaution Regulations
Section / Item / Task(s) / Frequency / Governing Legislation/Requirements / Name of Company Carrying out Task / Date Last Test / Date Next Test
(Complete in PEN)
16 / Gas Catering Equipment / Annually / Annually / Gas safety (installation and use) Regulations 1998. Service interval dependant on system
17 / Gas Space Heating / Annually / Annually / Gas safety (installation and use) Regulations 1998. Service interval dependant on system
18 / Lifts: Passenger / Planned maintenance inspection / Monthly / Lift Regulations & BS 5655
Insurers Inspection / Annually
19 / Lifts: Non-Passenger / Planned maintenance inspection / Every 3 months / Lift Regulations & BS 5655
Insurers Inspection / Annually
Safety gear test / Every 5 years
20 / Person Hoists (mechanical & electrical) / Inspection & test / Annually / Lift Regulations & BS 5655
21 / Powered Stair Lifts / Planned maintenance inspection / Annually / BS 5776
Insurers Inspection / Annually
22 / Lightning Conductors / Inspection / Every 11 months / BS 6651: 1999
23 / Portable Appliance Testing (PAT) / Annually / Electricity at work regulations
Section / Item / Task(s) / Frequency / Governing Legislation/Requirements / Name of Company Carrying out Task / Date Last
Test / Date Next Test
(Complete in PEN)
24 / Water Quality Sampling & Chlorination / Sample / Annually / Water Act 1989, water supply (water quality) Regulations 1994
Chlorination / As required
25 / Legionella survey/risk assessments / Inspection & test / Per risk assessment (approx every 2 years) / HSE ACOP L8 Regulations
26 / Refrigeration (Gas Asset Register) / 6 monthly
29 / School workshop wood dust & hot work fume Extract systems / Annually / H&S Commission HSG 54 & WIS 23, 24, 25 & 26
30 / Playground and gym equipment / Safety Checks / This should include internal wall bars
31 / Oil Storage Tanks & Bunds / Inspection / Annually / Environmental Pollution Act
32 / Fume Cupboard / Test / Annually / Environmental Pollution Act & BS EN14175, HIS 5 and BB88
33 / Mixing Valve / Test / Annually / HSE ACOP L8 Regulations, BB87 2nd edition, The School Premises
34 / Gas Soundness / Test / Every 5 years / Gas Safety (installation & use) Regulations 1998
35 / Kilns / Inspection / Annually / HSE – CEI 53 Safe use of Kilns in Craft & Education
Signature: / Signed by (please print name):
Date / Appointment:
Please return to ScAMP Officer, Children Services, Access & Provision, Planning & Development Team, Sanford House, Sanford Street, SwindonSN1 1QH
by 31 March 2012
Guidance Notes to completing the Quick Look Premises Check List/Annual Return
Introduction
The LA has an auditing/monitoring role in respect of statutory checks. This form is issued to all schools as part of the Premises Logbook and requests confirmation that the statutory and essential maintenance checks have been completed. This information is required to ensure that schools are carrying out their statutory duties in maintaining their premises under delegated powers. This list does not include other non-statutory recommended checks and tests the school should be completing in relation to premises maintenance. A new form will be issued annually to take in to account any changes in legislation.
It is mandatory for all schools to complete the form and return to the ScAMP officer by the date shown at the bottom of page 3. The return address is also shown at the bottom of page 3.
Purpose of the return
The form is designed to assist the LA in fulfilling its auditing/monitoring role in respect of statutory checks, and to show that schools are complying with legislation. The data will also assist in highlighting the areas that schools need assistance or guidance with.
Completing the return
Please complete all sections shaded in grey, per example below, where a school does not have a piece of equipment they are to mark the relevant section “N/A” as can been seen below. The dates for the checks should be the latest dates recorded for that particular item of equipment, where more than one piece of equipment has been checked i.e. boilers then the financial year of the check(s) should be entered with the number of items shown in brackets per example below:
Section / Item / Task(s) / Frequency / Governing Legislation/Requirements / Name of Company Carrying out Task / Date Last Test / Date Next Test(Complete in PEN)
9 / Boiler / Service / Annually/
6 monthly / Gas safety (installation and use) Regulations 1998. Service interval dependant on system / Bobby the Gas Fitter / 2008/2009 (4) / 2009/2010
10 / Door Entry Equipment / Service / Annually / N/A / N/A / N/A
Action to be taken on Non-returns
When a school fails to send in a completed form it will be assumed that the school has not completed the required maintenance checks. Children Services will instruct Property Services to undertake these checks, and the cost for the checks will be charged to the school. In addition to the cost of the checks an administration fee may also be applied and charged to the school. Further action may also be taken against a school for failing to carry out its statutory duties. Please refer to the Premises Maintenance guide – School Legal Duties, Chapter 8 paragraph 12, Charging of School Budgets.
Carrying out the Checks
See Swindon Schools Premises Maintenance guide - School Legal Duties, Chapter 8 paragraph 11, Plant and Equipment Testing (Statutory Service Checks) for details.
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