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General Summary:
Responsible for administrative and clerical duties necessary to run an organization efficiently. Serves as an information manager for office, including scheduling meetings, appointments, organizing and maintaining paper and electronic files, manage projects, and conduct research. Also serve the needs of the organization and its external constituents as the institutional hub for communicating with internal and external audiences and for building and maintaining key relationships.
Essential Job Functions:
· AFC Maintenance
· Filing all paper documents for the Student Services department.
· Covering front desk whenever needed.
· Processing mail for Student Services.
· Entering all new student inquiries into PowerCampus.
· Mail out all pertinent documents.
· Entering all handwritten evaluations into New Innovations.
· Bi-Annual fitness reimbursement program.
· Registering OMS 3 and OMS 4 students for their rotations in PowerCampus.
· Preparing and distributing credentialing documents for rotations and early clinical experiences.
· Backing up Time Away Request and Elective Request Forms daily.
· Processing all Time Away Request Forms and excused absences.
· Editing and creating Jot Forms for the Student Services department.
· Student document maintenance.
· Scheduling student affairs brown bag lunches.
· Score all incoming applicants for committee.
· Uploading applicants AACOMAS applications and letters of recommendation and assigning applicants self-service log-ins.
· Preparing applicant documents for interviews and admissions committee.
· Sorting and preparing evaluation comments for Dr. Acosta.
· Release holds from evaluations after both parties have completed them.
· Conduct appropriate and consistent with the philosophy and mission of PNWU.
· Other duties as assigned.
Scope of Responsibility:
Knows the formal and informal departmental goals, standards, policies and procedures, which may include some familiarity of other departments within the University. Is sensitive to the interrelationship of both people and functions within the department.
Flexibility to work as part of a team as well as independently to meet goals in a fast-paced, deadline-driven environment. Sound judgment and discretion in handling confidential information as well as ability to conduct oneself in a highly professional manner. Highly responsive to requests and has a commitment to providing high quality service. Maintains a customer service demeanor at all times.
Decision Making:
On a regular and continuous basis, exercises sound judgment and assumes responsibility for decisions, consequences and results.
Authority/Supervision:
May include responsibility for supervising an assigned staff member.
Communication:
Exchanges non-routine information using tact and persuasion as appropriate requiring good oral and written communication skills.
Education:
Required: High School Diploma or GED
Two years college or equivalent work experience
Preferred: A bachelor’s degree.
Experience:
Five years of related experience required. Additional education may be substituted for years of work experience.
Certification:
Required: No Requirements.
Additional Skills, Knowledge and Abilities:
Strong organization, interpersonal, and planning skills
Strong verbal and written communication skills
Ability to work in a team
Ability to manage projects and people
Ability to work with and manage different computer programs and databases
Ability to prioritize and self direct work flow
Work Environment:
Standard office environment. The job requires very little physical effort.
Routine visits to businesses and clients
Attending meetings outside of the University
May include travel to other cities and states
Physical Requirements:
Sitting in a normal seated position for extended periods of time
Reaching by extending hand(s) or arm(s) in any direction
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
Communication skills using the spoken word
Ability to see within normal parameters
Ability to hear within normal range
Ability to move about
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis with or without accommodation. It does not exclude other duties as assigned.