7.45 pm To receive a report from Wiltshire Council via Cllr Stuart Wheeler - if available.
To receive a Police Report – if available.
To receive a school report – if available.
To receive a report from Burbage Community Speedwatch – if available.
To receive questions from members of the public – not to exceed five minutes.
(These may be answered verbally at the meeting or later in writing at the Chairman’s discretion).
AGENDA
Item: Councillor
150 Receive and accept apologies for absence GF
151 Receive Declarations of Interest or requests for dispensation.
152 Receive and confirm as a true record the previously circulated Minutes of Meeting held on Monday 14th July 2014.
153 Receive any correspondence received since the last meeting: GF
a) Wiltshire Council, 25th July ‘14: letter and proposed new boundary map. Informal consultation with Parish Councils,
(and through them, Neighbourhood Planning groups), on amending the existing “settlement boundary” of the Parish started on Mon. 28th July, ends Mon. 22nd Sept. Results will be used to amend the Wiltshire Housing Site Allocations Development Plan.
b) WALC: nominations invited for the Queen’s Award for Voluntary Services 2015 - open until 30 September 2014
c) WALC: Birthday Honours nominations.
d) WALC: Community Infrastructure Levy – consultation by Wiltshire Council on the Statement of Modifications
154 Neighbourhood Planning Steering Group: GP
a) Note that Wiltshire Council has formally approved the Burbage Parish Neighbourhood Area under Section 61g of the Town and Country Planning Act 1990 as amended. The area covers the whole Parish.
b) Approve public consultation on the proposed new settlement boundary via a public meeting, article in the Burbage News and online survey.
155 Planning Committee: SC
a) Correspondence: letter from Eleri Hughes re Planning application
b) To consider proposed build in Ailesbury Way and any new applications for planning:
156 Village Open Spaces Committee: JA / GF
a) Correspondence: The Laurence Kitching Award result; letter from Jean Bierschenk re footpaths; Geoff Hill re Seymour Pond
b) Receive report of Actions outstanding from the previous minutes:
Action / Who / When / StatusWork on Footpath 3 No need for another macadam path East – West. Report back to VOS Committee / CW / asap / Ongoing
Hand rail on Jockey lane into High Street: Railings at Geoff Hill’s to be picked up / CW / asap / Ongoing
Fix Notice Board Blackmans lane. To be erected with backing between wall and notice board to prevent condensation / CW / asap / Ongoing
Stile at footpath 23 - Footpath warden / JA / asap / Ongoing
Roundabout grass. Have e-mailed and he is arranging a visit / Steve M /JA / asap / Ongoing
Floods at East sands shop & Cherry Orchard / Steve M / asap / ongoing
157 Finance & Policy Committee: MG
a) Receive report of Actions outstanding from previous minutes:
143c / Place revised Code of Conduct on website. / MG / ASAP / Open143d / Update budget to show £100 towards WW1 community event on 19th October / MG / ASAP / Open
143e / Issue cheque of £45 to Village Hall for above WW1 community event / MG / ASAP / Open
b) Correspondence: Grant Thornton – covered under RFO report.
c) Note that sorting and archiving of Parish documents is complete and those of importance were taken to the Wiltshire & Swindon History Centre on 8th August for loan. The Archivist will issue an inventory in due course.
d) Approve disposal of two of the three filing cabinets used for Parish records by offering for £15 each to village charities first (Village Hall and Pre-School) and if not taken, by advertising in the Post Office and Village Shop.
e) Approve refresh of web site design with current supplier for £100. (The approved budget is £300).
158 RFO / Finance Report:
a) Receive report of Actions outstanding from previous minutes:
144f / Issue cheque of £50 donation to the Scouts for the June litter pick / MG / ASAP / Openb) Receive 13/14 Audit certificate from Grant Thornton, external auditor and note that the Notice of Conclusion of Audit is displayed on notice boards and online from 11th August for 14 days.
c) Note additional advice on assets and approve RFO making updates if needed.
d) Approve increase in External Audit fee budget from £200 to £340 due to change to the Fee Band. (Total Income in 13/14 was £79,251).
e) Approve payment of £340 for External Audit as per letter from Grant Thornton of 8th August.
f) Receive current liquidity statement & Bank Reconciliation for 31st July 2014: £69,086.34.
g) Note revised versions of Bank Reconciliations for 30th April (£74,982.04) and 30th June (£72,723.06) following corrections.
h) Note internal audit of accounts from April to July inclusive were completed by Cllr Lewis on 11th August.
i) Approve increase in Village Cleaning budget from £250 to £715 (£465 increase) as per item 142 decision at July PC.
j) Note receipts since last PC Meeting – see Annex 1.
k) Note payments made as the result of an authorised contract – see Annex 1.
l) Approve new payments – see Annex 1.
m) Approve payment on receipt of invoices for continuing contract with N. Giddings for cleaning, subject to Cllr Acheson confirming that work has been carried out satisfactorily. Payment will be reported at next meeting.
159 Next Meetings: GF
a) Committee Meetings: Wednesday 27 August 2014 at 7.45pm in the Church Centre
b) Full Council: Monday 8 September 2014 at 7.45pm in the Church Centre.
160 Public Forum: GF
Questions are invited from the public which may be answered verbally or in writing at the Chairman’s discretion
– not to exceed ten minutes.
161 Approve resolution to exclude public and press for item on Staff Management and Land Management due to the confidential nature of personnel and contractual matters, as per Standing Order 19, Handling Staff Matters. GF
Approve resolution to exclude public and press for item on Land owned by the Parish Council, as publicity may prejudice the public interest.
Part 2 Public and Press exclusion
162 Staff Management Sub-Committee.
163 Land Management.
Graham Francis
Clerk to the Council
PC Agenda 14 July 2014 V2 Clerk: Graham Francis, 6 Cromwell Mews, Marlborough, SN8 1EN Page 2 of 2