Closures notification form

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Before completing this form, please read our guidance on Mergers and closureswhich is available on our website

For Charity Commission use only
Received Stamp and Receiving Administrative Officer
URN allocated
Date passed to Casework Officer

Closures notification form

What is this form for?

Under section 17(3) of the Charities Act (Northern Ireland) 2008, a registered charity is obliged to inform the Commission when it ceases to exist or if there is any change in its details on the register of charities. Notification of closure is therefore compulsory for a registered charity.

This form provides the means for your charity to notify the Commission of closure and have the register of charities updated to reflect the changes in your charity’s status. This will ensurethe register is kept up-to-date and the public are made aware of the changes.

Further information can be found in our Mergers and closures guidance.

Please note the following:

  • You should only notify the Commission of the charity’sclosure once that closure has taken place and you are no longer operating as a charity. Notification of an anticipated closure date is not required.
  • Particular care should be taken where a charity holds a permanent endowment.Further information is available in the Mergers and closures guidance.
  • Should you require a scheme or consent to amend your governing document before closing, or before transferring assets, pleaserefer to the specific guidance on our website

If you need any help, or wish to ask us a question about this form, please contact us using the details below.

Our preferred method of contact is by email:

You can also contact us at:

Charity Commission for Northern Ireland
257 Lough Road
Lurgan
BT66 6NQ

Tel: 028 3832 0220

Fax: 028 3834 5943

TextPhone: 028 3834 7639

Electronic form

If you have downloaded this form from our website, or received it by email, you can type your answers directly into the text boxes and save them. The boxes with a white background are for your answers. Do not enter text into any of the coloured boxes.

If you complete the form electronically, please return it by email to

Hard copy form

If we have sent you this form in paper format, or if you have printed it from your computer, you must complete it in black pen. This helps us to make clear copies if we need to photocopy it.

If you make a mistake, cross out the mistake and re-write the answer. Please do not use correction fluid on paper forms. We may not be able to accept forms corrected with correction fluids.

Please send your completed paper application form to the address above, ensuring you have paid the correct postage.

It is an offence to knowingly or recklessly provide false information to the Charity Commission. If in doubt about completing this form, you should seek professional advice.

Section 1 – Contact person details / The contact person will act on behalf of the charity trustees in discussing the application with us, or providing further information if required.
The contact person may be one of the trustees, a member of staff or someone not directly involved with the organisation, such as a legal adviser.
It is important to provide a landline number if one is available.
Surname: / Title:
Forenames:
Address:
Please provide a valid contact address for once operations of the charity cease
Postcode:
Email:
Telephone: / Landline: / Mobile:
Organisation name:
Role within the organisation:
Please tick the relevant box(es) below if you have any specific communication needs
Text phone
Sign Language
Other language / Please specify:
Other / Please specify:
Section 2 - Charity details
Please complete all applicable sections and mark not applicable where appropriate
Charity Name:
Charity Registration Number:
HMRC Number:
Company Number:
Postal Address:
If different from the address above
Postcode:
Section 3 – Details of the closure
Date of closure:
Have you updated your charity’s year end date on online services: / Yes / No
Details of all property or assets transferred
Please provide full details of any assets or property that were transferred as a result of the closure – continue on a separate sheet if necessary
Details of any assets or property remaining that still need to be dealt with
Please provide full details of any assets or property that have not yet been transferred or dealt with
Section 4 – Reason for Closure
Please tick any reason relevant
1. The original purpose has been fulfilled and the reason the charity was created has now been met
2. Loss/reduction of grant(s) meaning that the charity can no longer to operate
3. Other funding difficulties that are not covered by the loss or reduction of grants
4. Insolvency of the charity
5. Lack of sufficient trustees to enable the charity to continue to operate
6. Lack of members or supporters to enable the charity to continue to operate
7. The organisation has merged with another charity
8. The charity has made a transfer under a scheme pursuant to section 29 of the Charities Act (NI) 2008 and there are no longer assets remaining with this charity
9. All charity property has been applied using the powers for unincorporated charities under the Charities Act (NI) 2008
10. Other – Please specify in the box below
Section 5 – Declaration
By signing this form you are declaring the following:
  • All information provided in this form is true and correct to the best of your knowledge
  • You have read the guidance on closures
  • You are the appointed contact person for the organisation’s closure
  • You are aware that we will inform HMRC of the closure
  • The trustees are aware of their continuing obligations and that they remain responsible for any decisions made during the period they were in office
  • You are aware that the trustees have continued obligations to file an Annual Monitoring Return within ten months of the date of closure
  • You are aware that we will update the register in relation to the charity’s status
  • You have dealt with, or are dealing with, all property/assets in accordance with your charity’s governing document including permanent endowments
  • You have dealt with any specific purposes grants appropriately according to the donor’s wishes
It is an offence to knowingly or recklessly provide false information to the Charity Commission.
Name:
Signature: / Date: