2015 New England Training Awards

Meeting Tuesday 24 February 2015

TASKS

Present:Sarah Stewart, Kim Trieste Hastings, Jason Smith, Elle Lukas, Ellen Scanlon, Cassie Gardiner, Jo Michie, Anne McCormack, Greg Poetschka, Thomas Skaines, Karen Neyle, David Sainsbury, Ivan Gant, Bede Maher

Apologies: Lauren Witten, Tarranne Bryan, Wayne Squires

1: TASK = SPONSORSHIP

GNSDG Committee for SPONSORSHIP: / Name / Contact/email
Group co-ordinator -TBC / Greg Poetschka /
Required tasks for 2014 SPONSORSHIP: / Start date/end date / Designated person
Gold and Bronze sponsors
Letters to be sent out to:
  1. Wests
  2. Shenhua
  3. Whitehaven
  4. Biaiada
  5. Hunter Health
  6. J T Fossey
  7. Kensells Holden
  8. Teys
  9. Peel Valley Machinery
  10. Laboratory in Taminda?
  11. Mining
  12. Clubs Association
  13. Nymans Smash Repairs
  14. Mark Singles
  15. Tamworth Regional Council
  16. Narrabri Shire Council
  17. Gunnedah Shire Council
  18. Glen Innes Shire Council
  19. Armidale Dumaresq Shire Council
/ Gold Sponsors at $6,500.00
1.Community Colleges
2. TAFE
Bronze Sponsors at $1650.00 each:
  1. Active
  2. Alliance
  3. ATAC
  4. Challenge
  5. Careers Network
  6. Jobs Australia
  7. TEAMS
  8. TOCAL
  9. UNE Partnerships
  10. VERTO (tbc)
  11. Hunter Valley Training
  12. DEC Schools (tbc)
  13. Dep of Employment
  14. TAFE NEI
/ Greg/Bede
Develop sponsorship benefits at all levels of sponsorship / Greg/Bede
Regular communication with and reporting to sponsors / Greg/Bede
Host sponsors at the Awards dinner / Greg/Bede
contact last year’s employers of winners with sponsorship proposal / Greg/Bede
Organise sponsor banners/promo’s / Greg/Bede

2: TASK = ADMINISTRATION

GNSDG Committee for ADMIN: / Name / Contact/email
Group co-ordinator TBC / Bede Maher /
Required tasks for ADMIN: / Start date/end date / Designated person
Manage meetings, agendas and minutes / 24 Feb 2015 / Bede
Maintain Committee Contact list / Bede to update
Send Committee contact to all members / Bede
Book meeting venue / Noel Park House 17 March 2015 / Bede
Prepare and email / post launch invitations, post gala dinner invitations
Design and organise plaques and certificates and organise programme
Prepare thank you letters
MEDIA MANAGEMENT
Media releases / 26 Feb local members launch - done / Greg
Promotion of launch / No launch
Promotion of Awards Dinner / Ongoing via media releases
Utilisation of past winners
Develop promotional calendar
Distribute updates to members and Sponsors
Manage relationship with TV, print media, radio / Greg

3. TASK = NOMINATIONS- CLOSE 27/3/15

GNSDG Committee for NOMINATIONS: / Name / Contact/email
Group co-ordinator TBC
Required tasks for 2015 NOMINATIONS: / Start date/end date / Designated person
Nominations not including Organisational awards / ONLINE process
>100 nominations are received in 2015 / CLOSE 27/03/15 / All Committee
Develop a plan and timeline to achieve the target / Regular emails to members – RTO’s and GNSDG Inc / Bede
Maintain nomination supply channels – RTOs, AACs, Group Training, Key employers, Schools, AES, Disability Services, Trainers and Assessors, Large and Small Employers / All committee
Lists of eligible applicants sent to relevant RTO’s (c/o STS) in a timely manner / Lists sent out to all parties by KB and GP: / Greg/Karly
Make regular contact with supply channels to ensure that they are on track to achieve nomination targets in Indigenous, Voc Ed, School Based, App, Trainees, Voc School Student, Disabled Student, Trainer/Assessor, Large and Small Employer / Ongoing to all GNSDG Inc members / Bede
Develop and implement an effective promotion/ marketing campaign / ongoing / Greg
Update of list of nominations known at local STS / Through STS Head Office.
Do know of some noms already. Review of the Online process on the STS website. / Bede

4. TASK: = INTERVIEWS

GNSDG Committee for INTERVIEWS: / Name / Contact/email
Group co-ordinator TBC / Karly Brogan /
Required tasks for INTERVIEWS 2014: / Start date/end date / Designated person
Screen and Confirm Nominations. Interview Panel co-ordination and collation
Confirm interview times and schedules
Book venues at regional locations / Possible adobe
Prepare “Interview Process” with questions for panels / Interview 20-24 April?
Prepare information to be provided to finalists at interview
Establish 10 interview panels.
1x STS staff member to be present on each panel / Possibly end of April early May for interviews via VC, Skype, Adobe Connect / Volunteers tbc
Michael O’Connor, Anne McCormack(out 21/4),David Sainsbury, Wayne Squires (Schools), Tarranne Bryan, Jo Michie, Kim Trieste Hastings, Ellen Valler, Ellen Scanlon, Raelene Hoy, Jason Smith, Bede Maher, Sarah Stewart (out 23/4 to 24/4)
Relevant panels needed / Apprentice, Trainee, VOC Student, ATSI Student, SBAT, VET in Schools, VET Trainer/Assessor of Year, Employer
Small Business
Conduct the interviews across the region / 2 days required per panel
Selection of organisational finalists
Preparation of nominee BIOS / May / Tarranne Bryan and Tom Skaines, Wayne doing BIOS for Vet in Schools
Regional winner’s details for certificates and cheques to be advised to Head office

5. TASK: = FUNCTION- 19 JUNE 2015

GNSDG Committee for FUNCTION: / Name / Contact/email
Group co-ordinator TBC / Anthony Hollis (TBC) /
Required tasks for 2014 FUNCTION: / Start date/end date / Designated person
extend invitation to State Sponsors to award night / May / Greg (limit free tickets)
Design of tickets/pamphlets/Certs/Programs / By Edwards printing - Fortnight before 19 June 2015 TBC / Samantha, Jo and Karly TBC
Function design, colour theme
Sound and lighting / Macsound Uralla - tbc / Greg
Photographer
TAFE Production?
Evaluate the Awards dinner / Feedback sheet / Karly
Organise venue, entertainment, table decorations, menu, seating, welcome / Karly, Ann
Organise entertainment / Walmsley Clan to entertain before, during and after event / Greg
Table decorations / West Leagues will do / Ann
Menu and catering / Request for no fish on menu / Anthony Hollis
Confirm tickets and plan seating / Greg
Organise Welcomes, TVET Tourism Ushers / TBC with Schools / Ellen Scanlon
Issue tickets and collect $ for dinner / “
MC + voice over / Who is recommended from 2015?.
Cassie Gardiner chasing quote for Ventriloquist / All Committee
Support MC and prizes on stage
Gathering of nominees to proceed on stage
Stage lighting and sound
Develop running sheet / Greg
Power-point presentation / Greg