Fishhawk Lake Recreation Club, Inc.
Special Membership Meeting
Saturday, March 25, 2006
In Attendance: Larry Boxman, Vic Dykstra, Gary Rinehart, Jean Martwick
Absent: Kinton Fowler, Steve Butsko, Eileen Rule
President Larry Boxman called the meeting to order at 9:37 a.m.
Purpose of the meeting: Seek membership approval to finance a new maintenance depot. The construction of this building is expected to exceed the current reserve. A special vote of the membership is needed to allocate the funds. The building reserve budget needs to be increased by more than 5% of the overall budget. By-Laws require membership approval for this increase.
Larry Boxman thanked everyone for attending and assured those in attendance that additional money was not being ask for but only to assign money already in the budget to this project.
Currently there is $190,109. in the budget. $142,401 is needed for operating expenses for the remainder of the year leaving an excess of $50,708. $30,000. of that excess could be allocated for the project leaving $20,708.
Building drawings and two member letters were available for review. Construction of a metal building would not require additional funds to be allocated, however, past practice has been not to allow metal buildings.
Tim Couch presented the following plan for the building. The 58’ x 32’ one level building is to be constructed next to the Water Treatment Plant on an extra lot owned by Fishhawk. It will have 3 bays (two open and one with a roll-up door), two by four framing, T1-11 siding and composition roof. The building will be used to consolidate and store all maintenance equipment and supplies. The existing shop area at the Fire Station needs to be vacated to accommodate the second fire truck assigned to the lake. ISO insurance ratings could be reduced as a result.
Vic Dykstra stated that the idea of a pole barn and metal siding has been previously and thoroughly discussed.
The CC&Rs state that siding shall be wood, vinyl and hardy plank type material. It doesn’t specifically say no metal buildings.
Tim has received two bids and is waiting for a third. The best bid at this point would require $30,000. be added to the existing budget for this project.
Further discussion included budgeting questions, upkeep of metal versus wood, additional property tax and insurance costs, Architectural Guidelines and cost over-runs.
The budgeting goal is to remove excess funds from the operating budget. Assign those funds to the building reserve and then use those funds for this project.
Larry Boxman restated the purpose of the meeting and ask for an intermission and a vote by the membership present.
Meeting reconvened at 10:30 a.m.
Results of the membership vote are as follows:
44 members voted
35 voted Yes
9 voted No.
By a majority vote, the members present voted to allocate $30,000. from the Operating budget to the Building Reserve budget.
Meeting adjourned 10:35 a.m.
Executive Secretary
Barbara Compton