Work Instruction
Functional Area: Endowments Management / Maintain Master Data Class
Purpose
Use this procedure to create and maintain securities class master data for stock issued by the endowment pools.
Trigger
Perform this procedure when Securities class master data is required to create a pooled endowment security. Pooled endowment Dividend per share, FFRF, and UC management fee are updated annually when the Financial Processor for Endowments is notified of these amounts by the Treasurer. The Treasurer determines the method by which the notification will occur at that time. Methods have included printed letter, email, posting of a spreadsheet or pdf file to a shared network drive, handout at a Staff meeting, and hand-delivered notes.
Prerequisites
  • A Business Partner must exist in the role of Issuer in the system.
  • The Exchange must exist.
Menu Path
Use the following menu path to begin this transaction:
  • Select AccountingCorporate Finance ManagementTransaction ManagerSecuritiesMaster DataClass to go to the Display Class- Product Type: - ID Number: screen.
Transaction Code
FWZZ
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.
  • The Basic data, Exchanges, and Stock swap tabs are not utilized in the change process.

Work Instruction
Functional Area: Endowments Management / Maintain Master Data Class
Procedure
1. / Start the transaction using the menu path or the transaction code.
Display Class - Product Type: - ID Number:

2. / As required, complete/review the following fields:
Field / R/O/C / Description
ID number / Required / The ID number uniquely identifies a security and may correspond to an official security ID number such as CUSIP number
Example:
BPOOL
3. / Perform one of the following:
If You Want To / Then / Go To
Create a Master Data Class / Click . / Step 4
Change a Master Data Class / Click . / Step 15
Display a Master Data Class / Click . / Step 19
Delete a Master Data Class / Click . / Step 26
Exit this transaction / -- / Step 28
Create Class

4. / As required, complete/review the following fields:
Field / R/O/C / Description
Prod. type / Required / Product Type
Example:
01A – Stock
Shrt / Required / Short Name
Example:
BPOOL
Long / Required / Long Name
Example:
General lnvestment PooI B Stock
5. / Click to create the class.
Create Class – Product Type: Stocks – ID Number: XXXX

6. / Click the tab.
Create Class - Product Type: Stocks - ID Number: XXXX (Basic data tab)

7. / As required, complete/review the following fields:
Field / R/O/C / Description
Issuer / Required / Business Partner role for the entity which issues a stock; For the pooled endowment processes, the APOOL and BPOOL business partners function as issuers
Example:
APOOL
Issue start / Required / Security issue start date
Example:
01/01/1975
Nominal value / Required / The nominal value is the amount of money printed on a security
Example:
1
Issue currency / Required / The currency in which the security was issued
Example:
USD
Issue price / Required / Issue price of security
Example:
1
Security Type / Required / Indicator for the security type according to the form of transfer (e.g. bearer security); This indicator is used to differentiate between old stock, new stock and newest stock
Example:
Bearer security
Quotation / Required / A stock price; The market value representing the sale value of a security
Example:
Unit-quoted
Stock category / Required / Uniquely identifies a specific warehouse stock of a material, for example, quality inspection stock, returned stock, and so on
Example:
Common stock
Stock form / Required / This indicator is used to differentiate between old stock, new stock and newest stock
Example:
N/A
Number of stocks issued / Optional / The number of security units issued
Example:
1000000
8. / Click the tab.
Create Class - Product Type: Stocks - ID Number: XXXX (Conditions tab)

9. / As required, complete/review the following fields:
Field / R/O/C / Description
Valid from / Required / Beginning date when specifying a range of dates
Example:
07/01/2005
Amount / Required / Line item amount
Example:
1
Amount of the dividend.
Crcy / Required / Monetary unit; The currency of the entity processing transactions
Example:
USD
Due Date / Required / The date on which the work is required to be completed
Example:
09/30/2005
The due date must represent a quarter-end.
Frq / Required / Frequency of occurrence of condition, in month
Example:
003
Frequency of dividend payment in months.
10. / Click the tab.
Create Class - Product Type: Stocks - ID Number: XXXX (Exchanges tab)

11. / Click to add a row.
Create Class – Product Type: Stocks – ID Number: XXXX (Exchanges tab) (2)

12. / As required, complete/review the following fields:
Field / R/O/C / Description
Exchange / Required / Name or short text for the stock exchange
Example:
NYSE
Currency / Required / Monetary unit; The currency of the entity processing transactions
Example:
USD
13. / Click .
Change Class – Product Type: Stocks – ID Number: XXXX

14. / Return to Step 3.
/ The system displays the message, “Class XXXX was saved.”
Change Class - Product Type: Stocks - ID Number: XXXX (2)

15. / Click the tab.
Change Class - Product Type: Stocks - ID Number: XXXX (Conditions tab)

16. / As required, complete/review the following fields:
Field / R/O/C / Description
Amount / Optional / Line item amount
Example:
1.6475
This can be repeated as necessary.
17. / Click .
Change Class – Product Type: Stocks – ID Number: XXXX (Conditions tab) (2)

18. / Return to Step 3.
/ The system displays the message, “Class XXXX was saved.”
Display Class – Product Type: Stocks – ID Number: XXXX

19. / Review the displayed information.
20. / Perform one of the following:
If You Want To / Then / Go To
View basic data information / Click the tab. / Step 21
View conditions information / Click the tab. / Step 22
View exchange information / Click the tab. / Step 24
Exit this transaction / -- / Step 28
Display Class – Product Type: Stocks – ID Number; XXXX (Basic data tab)

21. / Return to Step 20.
Display Class – Product Type: Stocks – ID Number: XXXX (Conditions tab)

22. / Review the displayed information.
23. / Return to Step 20.
Display Class – Product Type: Stocks – ID Number XXXX (Exchanges tab)

24. / Review the displayed information.
25. / Return to Step 20.
Delete

26. / Click to confirm the deletion.
Display Class – Product Type: - ID Number:

27. / Return to Step 3.
/ The system displays the message, “Class XXXX was deleted.”
28. / Click until you return to the SAP Easy Access screen.
29. / You have completed this transaction
8/27/2017
Ver: / 15_EM_FWZZ_MaintainMasterDataClass_0_Endow_01.udc
© University of Cincinnati / 1/19
Work Instruction
Functional Area: Endowments Management / Maintain Master Data Class
Result
You have created, changed, displayed, or deleted a master data class record.
Comments
None
8/27/2017
Ver: / 15_EM_FWZZ_MaintainMasterDataClass_0_Endow_01.udc
© University of Cincinnati / 1/19