HRM Non-Union Municipal Employees Association
ANNUAL GENERAL MEETING& Lunch
Thursday, October 23rd,2014 12:00 noon -2:00 p.m.
St. Mary’s Boat Club
1641 Fairfield Rd., Halifax, NS
MINUTES
1.Introduction of 2013/14 Board Members
- Quorum of 20 achieved.
Audra Abbott called the meeting to order around 12:15p.m.with 45 non-union employees signed in for attendance (31 indicate they are current members of NUMEA).
Cathy Lerette introduced Mr. David Penney of Homewood Human Solutions. Mr. Penney provided a presentation on the Homewood Human Solutions offerings and how they can help employees and their families. The PowerPoint presentation is available on the NUMEA website (
- Homewood Health Solutions; parent company has 130 in the business of addictive services – EFAP side of the company. They have 3600 counsellors and 500 clients.
- Family is also eligible to participate in the program at no charge
- They have 32-34k calls per month and are available for access 24 hours per day 365 days per year
- Confidentiality is cornerstone; there is no `list` of HRM employees. They take callers at their word. HRM pays a monthly fee by family.
- David encouraged everyone to register on their website to access the hundreds of tools and articles available
- In response to a question about HRM usage of the Program, David responded that HRM utilization is high; however, the number of sessions being accessed is shorter.
Audra Abbott conducted the formal AGM proceedings. The meeting started at 12:50pm
2.Approval of Agenda - Additions and Deletions
- Moved meeting ahead of website presentation
- Draw for gift cards moved to the end of the meeting
Moved By:Bill Arbuckle
Seconded By:Sherry Hilchey
Carried
3.Approval of Minutes fromthe 2013 Annual General Meeting
- Audra asked the Membership to allow an amendment to the minutes of last year`s meeting to include the actual wording of the special resolution approved. The Membership granted their approval.
October 17, 2013 NUMEA Annual General Meeting
SPECIAL RESOLUTION
In accordance with section 39, ‘Repeal and Amendment of ByLaws’, the Board of Directors isrecommending approval to change the By‐Laws as outlined below:
PAGE 12 – ADD NEW SENTENCE AT THE END OF SECTION 31. “THE DIRECTORS MAY SELECT ONE OR MORE
INDIVIDUAL DIRECTORS WHO ARE AUTHORIZED TO REPRESENT THE INTERESTS OF THE SOCIETY BY TAKING PART IN EXTERNAL BOARDS, COMMITTEES OR WORKING GROUPS WHOSE DECISIONS OR DELIBERATIONS ARE DEEMED BY THE DIRECTORS TO BE RELEVANT TO THOSE INTERESTS. ANY
ASSIGNMENTS OF THIS NATURE WILL CEASE UPON THE TERMINATION OF THE DESIGNATED DIRECTOR’S TERM OF OFFICE.
PAGE 13 – IN 37. TO PROVIDE MORE CLARITY, ADD THE FOLLOWING DEFINITION FOR ‘AUDITOR’ “AUDITOR SHALL BEDEFINED AS A THIRD‐PARTY, DESIGNATED TO PROVIDE AN UNBIASED AND INDEPENDENT REVIEW OF THE FINANCIALSTATEMENTS TO ENSURE THAT THE STATEMENTS ARE A TRUE AND CORRECT REPRESENTATION OF SOCIETY AFFAIRS. IN LIEUOF THE AVAILABILITY OF A PROVINCIALLY LEGISLATED AUDITOR, ANY PERSON WITH A PROFESSIONAL ACCOUNTINGDESIGNATION WILL BE SUFFICIENT.”
Moved By:Gerard Cottreau
Seconded By:Sandra Billings
Carried
4. Consideration of The 2013 Annual Report Of The Directors
Audra Abbottrequested a motion for the 2014 Annual Report of the Directors.
Moved By:Verona Singer
Seconded By:Sandra Billings
Carried
The website was provided to the membership verbally
5.Consideration of the 2013Financial Statements
Greg MacKaypresented the financial statements to the membership.$1320 collected in membership dues. $905.07 in expenses. Cash on hand Dec 31, 2013 $ 6,394.43.
Projecting $3020.00 in revenue for 2014. Audra asked for a motion to approve the Treasurer’s Report.
Moved By:Gerard Cottreau
Seconded By:Sandra Billings
Carried
Audra recognized the soldier most recently killed in Ottawa, Nathan Cirillo, and that the Board`s thoughts go out to his family at this sad time.
6.Appointment of Auditorfor the 2014 Fiscal Year
Jerry Blackwood was approved as Auditor for the 2014 fiscal year.
Moved By:Gerard Cottreau
Seconded By:Sandra Billings
Carried
7.Special Resolution to Amend By-Laws
Page 8 – Add new sentence at the end of section
32.“Long-Standing Board Members of NUMEA will be honoured for their years of service upon their resignation from the Board as follows:
Less than 5 years do not receive an award
5 – 9 years of service = $25 Gift Certificate
10+ years of service = $50 Gift Certificate
In all circumstances, they will be provided with a certificate of acknowledgement to recognize their years of service.”
Moved By: Sherry Hilchey
Seconded By: Verona Singer
Carried
Page 6 – In order to sustain NUMEA’s new website and Board Fiduciary Insurance, increase membership dues to $1 per pay ($26) per year:
In 9. Add “Dues will be paid in two installments. The two $13 payments will be deducted from payroll on the two extra annual pays where no benefits deductions are made.
Change “Any Member failing to pay his or her dues by July 30th of any year may have his or her name struck from the Registrar of Members.”
to
“Any Member failing to pay his or her full dues by fiscal year end of any year may have his or her name struck from the Registrar of Members.”
Moved By: Kevin Rideout
Seconded By: Heather MacLennan
Carried
8.Confirmation of Annual Membership Dues for 2015
A motion was put forward increase member fees for 2014to $26 per year
Moved By: Kevin Rideout
Seconded By: Heather MacLennan
Carried
9.Election of Directors
All of the current Directors have elected to retain office. Audra Abbott encouraged new members to join. She encouraged groups currently not represented to consider putting their name forward to sit on the Board of Directors for NUMEA. Having a diverse representation on the Board may assist as we move forward alongside HRM to encourage positive “workplace culture change”.
Returning Directors Include:
Andrea Falconer Parks and Recreation
Audra AbbottHalifax Transit
Sherry HilcheyFinance
Rick DexterHalifax Transit
Greg MacKayOperations Support
Scott IngramParks and Recreation
Angela JeffreyPolice Services (Parental Leave)
Mike MathesonFinance (Treasurer)
Nominated and accepted New Directors:
Sandra BillingsFinance & ICTNominated by: Verona Singer
Heather MacLennanParks and RecreationNominated by: Moira Edmonds
Sandra and Heather accepted their nominations and the membership carried their appointments.
10.Other business
Draw for $50 Gift card:Chris Kavanaugh, Corporate Safety, new NUMEA member
Draw for $25 Gift cardBruce Colborne, Transportation and Public Works
11.Adjournment
The Annual General Meeting was adjourned at 1:30 p.m.
Prepared By:Scott Ingram, Board Member
ApprovedDate:
President:Secretary: