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Members are reminded that they can receive copies of approved Council Minutes on application to The Arab Horse Society at Windsor House, The Square, Ramsbury,
Nr. Marlborough, Wiltshire SN8 2PE.
The request for the minutes must be accompanied by a stamped self-addressed envelope
or an email request to
SUMMARY MINUTESOF
THE ARAB HORSE SOCIETY COUNCIL
Minutes of the meeting held atWindsor House
On11th June 2014at 11 a.m.
Present:Mrs. J. Bridges (Chairman)Mr. A. McLeod (Hon. Treasurer)
Mrs. J-M CrozierMrs. E. Mann
Mrs A. DixonMrs. N. Meredith Mrs. J. Lowe Miss M. Pollard
Mrs D. Whittome
DECLARATIONS OF INTEREST ON AGENDA ITEMS
The Chairman asked if any Director Trustee had any declarations of interest to make. Mrs. Dixon declared an interest as she is a Director of Diamond Quest Ltd. Mrs. Lowe declared an interest in that a member of her family is involved with Diamond Quest Ltd.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Mr. Hallworth and Mrs. Woodward.
TO NOTE THE RESIGNATION OF MRS C. ROEBUCK
The resignation of Mrs. Roebuck as Chairman of Council with effect from 14th April 2014 was noted.
TO RATIFY THE ELECTION OF MRS J. BRIDGES AS CHAIRMAN
Proposed by Miss Pollard, seconded by Mrs. Mann, Mrs. Bridges was ratified as Chairman of Council. Passed unanimously.
Mrs. Bridges reported that the emails regarding voting on these elections had been lodged in Windsor House.
TO RATIFY THE ELECTION OF MRS J.-M. CROZIER AS VICE CHAIRMAN
Proposed by Mr. McLeod, seconded by Miss Pollard, Mrs. Crozier was ratified as Vice-Chairman of Council. Passed unanimously.
APPROVAL OF COUNCIL MINUTES OF 12th APRIL 2014
“Gardener” (solicitors) should be “Gardner”.With this correction noted, the Minutes of the Council meeting held on 12th April 2014 were unanimously approved. Proposed by Mrs. Crozier, seconded by Miss Pollard.
MATTERS ARISING FROM THE MINUTES
Mr. McLeod reported that the Society was now legally registered with the Land Registry as the owner of Windsor House and the deeds for the property were held at Gardner Leader, the Society’s solicitors.
Mr. McLeod reported that the NIC rebate would be in the region of £1,400 per annum saving.
The Chairman reported that she had written to everyone concerning the WAHO Trophy. There would be an article on the winner in the Summer News and the presentation to the winner would take place at the National Championship Show.
COMMITTEE MINUTES Shows & Events Committee (and sub-committees) – Minutes of 20th April 2014
Mrs. Mann reported that she was elected Chairman, Mr. Hallworth Vice-Chairman and Kathryn Oldroyd had been co-opted on to the Committee.
Mrs. Tracey Austin had been approved by Council on12th April to join the AHS in-hand Judges Panel.
Intermediate in-hand judges’ courses were planned in September and October. Mrs. Dixon handed Mrs. Mann one page of summary record of DC training. The DC training papers have not been located.
Mrs. Court in Windsor House was presently tasked with checking eligibility of horses entered at shows. This should bedone by shows and if there was a query it would be dealt with on an ad hoc basis.
A DC has re-joined the DC panel following a career break.
Mrs. Lowe introduced a discussion about the recent judging of a class and championship at HOCON Show which had been the subject of extensive emails and social media comment. . Minutes of the Marathon Committee meeting held on 14th April 2014
The VAT situation has been resolved.
Donations towards the 2014 Marathon were made by The Chairman and other members of Council.
Public Relations and Membership (and sub-committees, including summary of News content)
Mrs. Crozier was elected as PR&M Committee Chairman. She reported on the Summer News which had just been sent to the printers. Thanks tothe hard work obtaining advertising by Val Cridge and her team it would be 132 pages.
Mr.McLeod kindly offered to be in charge of the promotional AHS stand at Malvern including a sale of AHS merchandise.
Stud Book & Registration Committee (and sub-committees, and a report on Part Bred percentage work
Mrs. Meredith reported on Part Bred percentages.
The Stud Book was ready to go to print. 100 hardback copies would be printed and 300 CDs produced in time for the Show.
It was now a legal requirement that the Society submit a monthly report to Trading Standards with details of transfers.
Council agreed that it would be appropriate to be represented at theRegistrars’ Meeting at the WAHO conference.
FINANCIAL REPORT FROM THE HON. TREASURER
Mr. McLeod gave his financial report and advised that we are now nearly half way through the year and any cutbacks in spend must be made now and all departments must not exceed budgets.
TO ACCEPT THE MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 12th APRIL 2014
The Minutes of the Annual General Meeting held on 12th April 2014 were accepted. They will be posted on the website for members to read.
TO AGREE COUNCIL’S PRIORITIES
The Chairman reported that, following an email she had circulated to Council, the main priorities had been identified as: review of the website, review of the Byelaws, Windsor House, Weatherby’s and Company Secretary.
Website. The Chairman would start research to review the website to improve it. She would obtain quotes and report back to Council.
Byelaws - it was agreed that the Chairman would review the Byelaws and send a draft to members for comment. This would be done in sections to make comment easier.
Windsor House - a long confidential discussion took place on the structure and management of Windsor House. It was agreed that the Chairman and Treasurer would investigate further and report back to Council.
Weatherby’s – the Chairman would contact Weatherby’s and the position of an Hon. Company Secretary would be discussed at a later meeting.
INFORMATION TO BE PROVIDED TO HON. GOVERNORS
The Chairman proposed and it was agreed that Hon. Governors could be sent draft Council minutes and Agendas for their information provided they agreed not to disclose the content. The Chairman would write to Hon. Governors.
MALVERN SHOW UPDATE
The Show Administrator had sent in an up-date on the Show.
Mrs. Crozier kindly offered to undertake the organisation of the Sponsors’ Marquee.
DIAMOND AUCTION/ DIAMOND QUEST
Mrs. Dixon and Mrs. Lowe left the meeting having declared an interest under Item 1.1. The Chairman reported that Diamond Quest Ltd, the company running the stallion auction, was incorporated on 4th April 2014, the same day the Society was notified by Mrs. Dixon that the auction would not be held at the Malvern Show. Mrs. S. Jones, Mrs. A. Dixon, Mrs. J. Armstrong are the directors of the company and future auctions would now be held at UKIAHS. There was also a committee which included a member of Mrs. Lowe’s family.
There had been various problems with the original purchases of nominations at the 2012 and 2013 auctions resulting in defaults, disputes and refunds.
The Society was committed to holding the original auction money in trust and therefore to holding the classes at Malvern for 2015 and 2016. Mr. McLeod was disappointed in the way the outline proposal, which had originally been presented to Council and required considerable input by him, had been handled. However, now the company had been set up the Society could do nothing about it as it was a totally separate entity.
The Chairman proposed that the Society should establish and run a Yearling Futurity Scheme for all our members so that they had a wider choice of stallions and would not involve the Society in contractual disputes.
Mrs. Dixon and Mrs. Lowe re-joined the meeting
It was agreed to hold a yearling futurity scheme for horses bred and owned by a British owner.
TECHNOLOGY
It was agreed that a social media policy was necessary. The Chairman would prepare this and circulate it before the next meeting of Council for approval. ECAHO UPDATE / REPORT
Asmall number of new shows have been using ECAHO rules, judges and DC’s whilst not affiliating to ECAHO whose officials have been asked not to accept any such invitations. The next Show Commission meeting is on 25th September in Aachen.
An ECAHO DC course is being held in the United Kingdomand information on this course had been circulated. Three candidates would like to attend however they been trained and examined by the same individual who is an assessor on the ECAHO course and this was raised as a concern.
WELFARE
There is an on-going court case concerning alleged cruelty to Arabian horses which the Welfare Officer was monitoring.
CORRESPONDENCE
The Chairman reported that HRH The Prince of Wales had regretfully declined an invitation to attend the National Championship Show where HM The Queen’s Arabian horses would be paraded.
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AHS Minutes 11th June 2014