MCPB Board Meeting Minutes

November 10, 2014

Welcome to the picture meeting!! Thank you to Lauren Stocks for taking web site pictures of Pony leadership !!

The meeting was called to order by Steve Bruso at 6:01 PM.

BOD Members Present:Brian Auer, Jeremy Bryan, Jim Broadbear, Roger Burns, Steve Bruso, Brent Calvert, Audelle Cummings, Bill Graden, Amy Green, Roger Heideman, Kelly Hott, Bill Jones, Renee Kresl, Eric Oglivie, Andy Ommen, Jerry Stocks, Brad Thede, and Jason Wilson.

Also present, Business Manager Brian Thede, Mike Pauken, and Jamie Deffenbaugh.

BOD Members not present:Dave Blume, Keith Eichensehr, Brian Everett, Doug Fewkes, John Harris, and Tom Nolin,

The Meeting Minutes from the October 2014 BOD meeting were reviewed.

Motion to approve Meeting Minutes from October 2014:

Proposed – Jim Broadbear

2nd– RogerHeideman

Motion passed by unanimous vote.

Treasurer's Report –Renee Kresl

  • Revenue Stream and Reporting Items to include:
  • Current Financial Report -
  • Ending Cash 6/30/14 - $44,660. Ending Cash 10/31/14 - $53,034
  • Operating Account - $30,969
  • Capital Account - $22,227
  • Registrations (Amy Green)
  • Through October: 500 players registered. (vs last year total of 598 at the same time)
  • Families could be waiting until later to register.
  • Possibly use a flyer for Unit 5 Schools or email/text registration reminders.
  • $22,680 in uncollected registration fees
  • Sponsorships (Brian Thede)
  • Fence and Scoreboard space still available.
  • Prenzlerhas been bought by LaMarr. LaMarr proposed a new lease for the billboard on our land.
  • $3,500 a year for three years or up to 20% of the revenue generated by the bill board. Whatever is greater.
  • MCPB will be offered banners at a reduced cost.
  • Free Advertising for MCPB in the area when space is available.
  • Will follow MCPB standards (no alcohol, tobacco, gambing)
  • The ground around the billboard will not be disturbed
  • Contract is retroactive to the 6/1/2014-5/31/2015 period.

Motion to accept the pending new contract from LaMarr:

Proposed – Bill Graden

2nd– Audelle Cummings

Motion passed by unanimous vote.

  • Fund Raising (Steve Bruso or Kelly Mutters)
  • As of Nov 4, Dave Blume has processed 16 State Farm GNG for a total of $8,000

Motion to accept the November treasurer’s report:

Proposed – Andy Ommen

2nd– KellyHott

Motion passed by unanimous vote.

MCPB Business Manager's Report - Brian Thede

  • Water bill went from $100 to $400. Possible water left on??
  • Kelly Hott has winterized the concession stand building. Furnace is on this winter since it is now gas heat.
  • Insurance review is scheduled for 11/18/2014.

Facilities/Fields – Kelly Hott / Andy Ommen

  • Grading project on Pony field is complete
  • Bronco outfield grass brought in 7 feet over the infield dirt. The infield is now at the proper specifications.
  • Sold a mower for $2000.
  • Sold a water wheel for $1000.
  • State Farm is donating a vehicle lift for the Morton Building. A concrete pad will be built in the Morton Building for the lift.
  • State Farm wants to be indemnified before donating
  • State Farm wants to be listed on the Pony insurance policy as an additional insured.

Andy Ommen presented a motion to accept the lift from State Farm. Brian Auer seconded the motion. The motion passed. All board members present voted yes except for Bill Graden who abstained from voting.

Divisional Reports:

2015 Presidents are:

Shetland Division - Jeremy Bryan - Nothing to report

Pinto Division– Tom Nolin - Nothing to report

Mustang Division–Jason Wilson–An extra travel team in 2015 could present scheduling issues. Something to be aware of.

Bronco Division– JamieDeffenbaugh- Nothing to report

Pony Division–AudelleCummings- Nothing to report

Colt / Palomino Division–Mike Paulken - Nothing to report

Travel Teams Coordinator: Jim Broadbear.

  • Travel Team meeting on 12/1. A scheduling meeting is planned for 12/14.
  • Some discussion about reduced fees for Colt Travel players who are on teams that play a reduced schedule at Pony. A formal proposal will be presented at a future BOD meeting.

Sub Committee Updates:

  • Player (Jim Broadbear) & Coach (Brent Calvert) Development
  • Committee is meeting and hopes to have a proposal by January 2015 and implement in March 2015.
  • Financial Stability (Renee Kresl)
  • Looking into the possibility of launching a Capital Funds campaign to raise money for projects.
  • Will have Eric Hjerpe present the the auditors review for the sorter Oct 2013 to June 2014 time frame.
  • Engaging the Business Community (Steve Bruso/Brian Thede)
  • Might have a volunteer to paint bathrooms and umpire room.
  • Getting a new round of “Taste of Pony Sponsors” ready.
  • Family Friendly/Quality Complex (Jeremy Bryan)

New Business

Notes/Calendar of Events/Key Date Reminders – Bill Jones

December 8 – December BOD Meeting

Proposed 2015 Calendar: