JOB DESCRIPTION –FINANCE/ACCOUNTS ADMINISTRATOR

Job Title : / Finance/AccountsAdministrator
Reports To : / Operations Director
Location : / Unit 1, London Road Office Park, London Road, Salisbury, Wiltshire, SP1 3HP
Purpose of the Role : / To oversee the reconciliation of incoming adviser charges, fees/commissions and allocate to client and consultant, both manually and electronically and reconcile through to month end closure. To understand our back office system, providing reports. Responsible for the aged debt process. Liaison with consultants, administrators and providers.
To administer the accounting function within the office, both the sales and purchase ledger system and processes. To look after the record keeping, deal with invoices, expenses and general accounting administration queries.
Principal Accountabilities : / Client Services and Business Processes
Adviser Charge/Fee & Commissions
Obtaining information in relation to commissions and fees.
Matching and reconciling commission.
Updating, checking and querying statements.
Deal with introducer payaways, consultant queries, clawback and exception reports.
Conduct month end procedures.
Monitor and review aged debt reports on a regular basis.
Liaising with providers and staff members.
Accounts
Manage the online record keeping – both sales and purchase ledger.
Deal with the invoices, expenses and general accounting administration
Reconciling of accounts
Office Services
Answering the telephone in a timely manner and dealing with incoming enquiries and taking the appropriate action.
Meet and greet clients – arranging refreshments and catering when applicable.
Maintaining the booking of the meeting room ensuring the diary is kept up to date and visitor parking allocated.
Dealing with incoming and outgoing post.
Maintaining the comprehensive commission filing system – either paper based or electronic.
Maintaining a smart and tidy office.
General
TCF – Treating Customers Fairly – to pay due regard to the interests of our clients and treat them fairly in line with our TCF Mission Statement.
FCA Obligations – to operate within the Firms own designated compliance procedures and the relevant FCA rules.
Communication
To develop and maintain good working relationships with your colleagues in order to provide an efficient and effective service.
Any other duties as and when required.

Qualifications/

Capabilities:

/ Experience within an accounts/administration role, preferably within the financial services industry.
5 GSCE’s or equivalent.
Good communication skills, both oral and written.
Good knowledge of Microsoft Office, particularly Excel.
Good planning and organisational skills, having the ability to organise and prioritise workloads.
Accuracy and attention to detail being key.
To be adaptable within an ever changing environment with the ability to work to deadlines.