Bethel Island MunicipalMeeting Minutes
Improvement DistrictRegular Meeting of 8/21/14
REGULAR MEETING OF THE BOARD OF
THE BETHEL ISLAND MUNICIPAL IMPROVEMENT DISTRICT
BETHEL ISLAND, CALIFORNIA
3085 STONE ROAD
BETHEL ISLAND, CALIFORNIA
DATE: August 21, 2014
The Bethel Island Municipal Improvement District met in regular session located at 3085 Stone Road, Bethel Island, CA at 7:05 p.m. Upon roll call, the following were found to be present: Directors:Tony Berzinas, Dennis Eisenbeis, Torena Quinn, Bruce Smith, and Bob Amrine. Attorney James Maynard, District Engineer Mark Fortner, and Interim District Manager Butzlaff were also in attendance.
BOARD DISCLOSURE OF POTENTIAL APPEARANCES OF CONFLICTS OF INTEREST
None.
PRESIDENT’S MESSAGE
President Berzinas is very pleased and encouraged with the efforts of the new District Manager and the District Engineer.
CONSENT CALENDAR
A motion was made by Director Eisenbeis and seconded by Director Amrine to approve the minutes of the special meeting of July 17, 2014, the minutes of the regular meeting of July 17, 2014, and the first amendment to the Interim District Manager contract; and to adopt resolution 14-08-21A “Authorizing the Renewal of a Line of Credit in the Amount of $100,000.00 with ECC Bank, A Division of the Bank of Agriculture & Commerce”. The vote showed five directors in favor. Motion carried.
ANNOUNCEMENTS
Bethel Island Fire Station Update
Mark Whitlock brieflyreported on the Sheriff calls and the Fire calls for the prior month.
Mr. Whitlock gave an update on future staffing of the Fire Department along with recent efforts to create an Assessment District for ECCFPD.
Mr. Whitlock reported on the progress of the installation of radios that are part of the radio system provided by the Communications Grant.
Mr. Whitlock gave an update on efforts to coordinate emergency response resources with neighboring Districts.
Mr. Whitlock also gave an update on the weed abatement/tree abatement issues the District had previously identified along the levee.
PUBLIC COMMENT
Mr. Jack Hanna suggested that the District try to meet with Congressman Jerry McNerney regarding the recent FEMA and NFIP issues.
UNFINISHED BUSINESS
None.
NEW BUSINESS
DISCUSSION AND CONSIDERATION OF COUNTY AGENCY COMMENT REQUEST; DELTA COVES PLAN DEVELOPMENT SUBMITTAL
Interim District Manager Butzlaff explained that the District had received a County Agency Comment Request for the Delta Coves Plan Development Submittal right after last month’s board meeting. District staff notified the County that BIMID comments would be submitted by August 29th, 2014, after the Board had a chance to review the Plan submittal at this month’s board meeting. BIMAC met last week to address their concerns regarding the project submittal.
District Engineer Mark Fortner stated his primary concern was the location of the facilities for the water line.
Mark Whitlock stated BIMAC is delaying support until there is clarification regarding the replacement of the five downtown fire hydrants and that the landscaping fund in place at the County will be used for the Delta Coves project.
After a short discussion, the Board had no further comments and instructed staff to formalize a response to the County that addressed the concerns of the District Engineer, Mr. Mark Whitlock and BIMAC.
UPDATE ON HORSESHOE BEND/DWR MULTI-BENEFIT PSP AND FINAL APPLICATION PROCESS
President Berzinas noted that the District was one of only five applicants(out of 26) to be chosen to continue into the final application stage for the DWR Multi-Benefit PSP.
District staff, along with the District Engineerhave meanwhile met with the DWR Evaluation Committee, and later with DWR and Fish and Wildlife for a site visit at Horseshoe Bend.
District Engineer Mark Fortner explained that final applications are due by September 16, 2014. He hopes DWR will notify successful applicants by mid-October and, if the District is chosen, a work agreement with DWR would need to be executed at the beginning of 2015. The total project cost is estimated to be $3.1 million dollars, and the District is asking for a 95%/5% cost share (District’s cost would be approximately $150,000). If the District’s project is chosen, the first phase of the project is planned to begin during summer 2015.
UPDATE ON ASSESSMENT DISTRICT PROJECT TIMELINE
Interim District Manager Butzlaff briefly reviewed the Assessment District project timeline along with the progress that has been made to date.
There was a brief discussion regarding what may be the best way to get information regarding BIMID and the Assessment District to the public.
DISCUSSION AND CONSIDERATION TO APPROVE COMMUNITY DEVELOPMENT BLOCK GRANT AGREEMENT, PUMP UPGRADE PROJECT
Interim District Manager stated this is the first CDBG grant that the District has received. He stated the agreement is fairly standard and staff is recommending board approval.
A motion was made by Director Quinn and seconded by Director Amrine to approve the Community Development Block Grant Agreement as presented. The vote showed five directors in favor. Motion carried.
STAFF REPORTS
UPDATE ON GOALS, STRATEGIES, PROBLEM AREAS, WORK COMPLETED
Interim District Manager Butzlaff briefly reviewed the highlights from his written report, which is available for the public.
LEVEE SUPERINTENDENT MONTHLY REPORT OF WORK PERFORMED
A written report is available for the public.
Director Quinn commented that only 40% of the Levee Superintendent’s time for the last month was spent on subventionable activities.
DISTRICT CLERK MONTHLY REPORT OF WORK PERFORMED
Date / Address / Concern / Response/Action7/11/14 / 3628 Stone Rd / Water under house coming from levee / Broken water line – PO will repair
7/18/14 / 2176 Taylor Rd / Hole on top of levee / Repaired on 7/21/14
7/21/14 / 4744 N. Stone Rd / Water surrounding neighbors house / Seepage – will monitor during levee patrols
8/4/14 / 3073/3074 Willow Rd West / Rodent hole / Added to the work list
Since the last meeting, the District has received and approved 4 project applications.
The next agenda cutoff will be Tuesday, September 9, 2014. Please have agenda items submitted to staff by that time.
The next Regular Board Meeting will be on September 18, 2014 at 7:00pm.
Safety Days: 463 days with no accidents.
Please note:
AB1234 – Ethics Compliance Training
Directors, key staff and standing committee members must complete the Ethics Compliance Training every two years in accordance with Government Code sections 25008, 365124.5 and added sections beginning with 53232. If your name is in BOLD, your certification is due. The training can be taken on the FPPC website and at the District’s SDRMA online training site. These two training opportunities can be completed on your own schedule. Please contact the office for your username and password for the SDRMA website login. A completion certificate MUST be filed with the District office.
Directors and Staff
Tony Berzinas5/6/13
Tori Quinn7/15/13
Denece Bixby3/6/13
Julie Hugel3/6/13
Dennis Eisenbeis3/6/13
Bob Amrine3/6/13
James Maynard3/6/13
L. Jeff Butzlaff
REPORT OF MONTHLY WORK TO BE PERFORMED
The Board reviewed the Work to be Performed.
TREASURER’S REPORT
Balances as of 7/31/14:
Checking Account is $11,586.13
Money Market Account is $214,404.80
Includes:Settlement Agreement-Delta Coves$100,374.02
Operating Reserve$110,000.00
Unrestricted Funds$ 4,030.78
Park Account is $3,268.51
House Number Account: $650.52
Special Project #1 Money Market is $15,654.71(Delta Coves)
Advance Funding from DWR
Special Project #2 Money Market is $272,661.85(HMP Project)
Special Project #3 Money Market is $453,325.80(Horseshoe Bend Project)
August 2014 Accounts Receivable after 7/31/14:
13-14 CoCoCo Stormwater Reimbursement$ 16,500.00
August 2014 Accounts Payable after 7/31/14:
$64,403.88General Account
A motion was made by Director Quinnand seconded by Director Eisenbeisto pay the bills. The vote showed five directors in favor. Motion carried.
BETHEL ISLAND PARK
Director Amrine reported that a few more tiles will be installed on the arch in the near future.
WEBSITE
Nothing to report.
DRAINAGE
Nothing to report.
BIMAC
Nothing to report.
DITCH INVENTORY COMMITTEE (AD-HOC)
The committee will be meeting soon.
CORRESPONDENCE
Nothing was discussed.
A motion was made by Director Amrine and seconded by Director Eisenbeis to adjourn the meeting. The vote showed five directors in favor. Motion carried.
The meeting adjourned at 8:30pm.
Submitted by Julie Hugel, District Clerk
Board approved 9/18/14Page 1 of 6