CRC Recruitment Template
Please complete the relevant sections of the form as you would like them to appear on your advert.A copy of a job description or any further supporting documentation is not required as unfortunately they can’t be uploaded with an advert.
The information provided in this template will be copied and pasted directly into your advert.
Where possible, please allow 48 hours’ processing notice.
CRC name: Wales / Base location of position:
Haverfordwest
Job title: Local Administrator
Advert start date / 04.04.2017 / Advert closing date / Noon 13.04.2017
Salary: £17,417 – £21605 Pro rata
Hours 32.5 per week
CRC and position introduction (if applicable):
As a Administrator you will be providing a key supporting role to Managers and Offender Managers within the Swansea Office, although you may be needed to provide support in other offices during periods of leave/absence.
This role will include arranging and supporting meetings and therefore the ability to take minutes is essential. You will have good communication, written and numeracy skills, the ability to prioritise and problem solve as well a good understanding of a range of IT systems.
Job purpose:
To contribute to the overall performance of Wales Community Rehabilitation Company by the provision of administrative and other support services.
Key accountabilities:
- Provide a full range of proactive administrative support to the LDU/ Department, as directed by the Team Manager
- Undertake specific administration duties, including preparing letters, minute-taking and filing.
- Make effective use of office and computer based equipment to produce a range of documentation and correspondence.
- Co-ordinate the operation of the diary system for offenders under supervision by the Unit.
- To accurately create, update and maintain data and offender records, ensuring the security and integrity of data, processing a wide variety of reports and presenting statistical information,
- To accurately record and process timesheets, expenses forms, sickness and leave records, as directed by the Team Manager
- As required, balance petty to the Imprest balance and to maintain a record of such balances for approval by the Team Manager
- To communicate effectively with,and process information from, internal and external stakeholders/ agencies,ensuring the effective flow, accuracy and relevance of information held.
- Undertake fire safety duties, and assist with the completion of health & safety checks and work place audits, as required.
- Develop effective working relationships with all relevant internal and external colleagues.
- Provide reception cover as and when required.
- Provide support for accredited programmes or similar when required.
- Model the vision and values of Wales CRC, providing leadership regarding ways of working within the LDU.
- Ensure the provisions of Wales CRC Welsh Language Scheme are implemented in all aspects of work.
- Develop a culture of systems that promote equality and value diversity.
- Ensure that all aspects of service delivery and partnership work adhere to the legal and Wales CRC requirements of our equality objectives.
- Develop own knowledge and skills to meet objectives
- The role is dynamic and the key duties of the post will develop and evolve in accordance with the overall role and purpose of the post.
Main and key areas of responsibilities:
Any other information required:
Good verbal and written communication skills - Essential
Strong organisational skills – Essential
Ability to take accurate minutes – Essential
Strong IT Skills - Essential
Word-processing skills –Essential
Understanding/awareness of Data Protection - Essential
Previous clerical or administrative experience – Essential
Ability to provide excellent customer service – Essential
Ability to speak and write in Welsh – Desirable
Recruitment contact name and email address / Applications to be sent to
Interview dates (if known) / 19th April, 2017
Name: / Deanne Martin
Date: / 02.04.2017