North Carolina Youth Summit

Request for Proposal 2016-2017

To: Potential Bidders of North Carolina Youth Summit

From: North Carolina Youth Summit Planning Committee

Date: October 25, 2016

Re: Solicitation of RFPs for Youth Summit

The North Carolina Youth Summit Planning Committee (NCYS) is soliciting Request for Proposals (RFPs) for the procurement for a youth summit and staff development session.

The Summit is made possible by the sponsorships of the participating Workforce Development Boards.

The NC Youth Summit is a one and a half day, annual event. It is designed to provide opportunities for young adults in the Workforce Innovations and Opportunities Act (WIOA) programs throughout the state to come together to collaborate, learn from one another, exchange ideas and act as “one voice” in issues relating to workforce development in North Carolina. Along with the summit, case managers are exposed to a staff development session that is designed to provide them with a myriad of information to aid them in both their professional and personal lives.

NCYS is scheduled for April 6-7, 2017 at the Embassy Suites located at 201 Harrison Oaks Boulevard,Cary,North Carolina,27513

THEME: ENTREPRENEURSHIP(Please find WIOA definition on page 5)

The NCYS Planning Committee will not pay any costs associated with the preparation of the RFP. The NCYS Planning Committee will not be responsible for funding a RFP in whole or part. The NCYS Planning Committee reserves the right to negotiate terms of all parts of a RFP approved for funding.

All RFP’s are due to the NCYS Planning Committee no later than12:00 noon, Friday, December2, 2016. Only completed RFP’s will be accepted and reviewed by the NCYS Planning Committee.

Table of Contents

  1. History of NCYSPg.3
  2. RFP ContentPg.4
  3. Bidder’s Cover pagePg.6
  4. Proposal QuestionsPg.7
  5. Financial CapabilityPg.8
  6. AttachmentsPg. 9
  7. Workshop ProposalPg.10
  8. Presenter’s BioPg.11
  9. Vendor’s FormPg.12

SECTION ONE

HISTORY OF THE NORTH CAROLINA YOUTH SUMMIT

The NC Youth Summit was developed out of the idea for Young Adults from across the state of North Carolina to come together to evaluate and address statewide critical youth issues, identify commonalities, share best practices, and develop value added solutions.

The Youth Summit founders were Margie Parker, Workforce Development Director from the Cape Fear Local Area, Sheryl Lange, Youth Program Manager from Northeastern Local Area, Keith Lipscomb from Greensboro/ High Point/ Guildford Local Area, and Barbara Bergman (former YouthLeads Coordinator). In 2005, after attending a Summit together in Wilmington, the four arranged to meet and discuss ways to bring young adults from across the state together to voice their concerns and ideas on ways to improve youth services.

In 2006, Lashauna Parker (Cape Fear Workforce Development Board) and Allison Bowers (Davidson Workforce Development Board) met up at the NAWDP Summit in Charlotte. The two continued the conversation and planning that began with Mrs. Parker, Mr. Lipscomb, Mrs. Bergman and Mrs. Lange.

Allison and Lashauna put their heads together and decided that they would work to plan a Statewide Youth Summit for youth in the Workforce Investment Act programs. Lashauna and Allison polled every Local Area in North Carolina in order to collect feedback from Youth Council’s over their concerns for youth and their interest in convening youth for a summit. The results were outstanding! Over eighteen local areas expressed interest in serving on the planning committee and wanted to see this event come to fruition.

The impactthe summit would make would send a positive message across the state of North Carolina of the importance of a Youth Voice. The youth’s voice would emphasize the difference that youth can make in restructuring Workforce Investment Act Youth programs and services to be successful in reaching them which would truly benefit, achieve internal rewards, and achieve unforgettable landmarks that they could look back on later in life to say “WOW, I did that!!” The benefits of the Youth Summit include the following opportunities:

  • Strengthening collaboration efforts among local areas;
  • Empowering youth to Make a Difference in their Communities;
  • Providing youth an opportunity to engage, listen and share youth issues across the state, determine commonalities and differences and develop solutions as One Voice;
  • Bringing youth from different cultures and backgrounds together in respect to each other’s differences; and
  • Developing relationships to drive a passionate movement among our future leaders of tomorrow

Targeted Audience

Our target audience includes youth ages 16-24 in-school and out-of-school. The workforce development system serves a diverse youth population of individuals who have barriers to education, training, and employment. Youth attending the summit are sponsored by various youth agencies and programs across the state of North Carolina.

RFP Content

Your proposal must include:

1. Complete Cover Page

2. Written response to Section II, Questions 1-3, in the order presented.

3. Budget

4. Contractor Qualifications and Assurances

5. Letters of Commitment

OTHER REQUIREMENTS/NOTES

A total of five (5) proposals must be submitted. At least one (1) proposal must be an original, with original inked signatures. It should be marked "Original Signatures" in the upper right corner of the proposal. In addition to the required hard copies, the RFP should be submitted on disk form in Word format.

The required proposal document must be single-spaced, on one side of standard (8½ inch by 11 inch) unruled white paper.

Costs for developing the proposals are solely the responsibility of the bidders. The NCYS Planning Committee will not provide reimbursement for such costs.

A submitted proposal may be withdrawn prior to the proposal due date. A written request to withdraw the proposal must be submitted to the Damien D. Neville.

Proposals should be delivered to: / Damien D. Neville
Post Office Box 7516
Rocky Mount, NC 27804

Proposals must be received by 12:00 noon on Friday, December 2, 2016. Any proposal submitted after the close of the solicitation period is late and will not be considered.

WIOA defines entrepreneurship trainings as any training that provides the basics of starting and operating a business.

SECTION TWO

NORTH CAROLINA YOUTH SUMMIT

REQUEST FOR PROPOSAL

COVER PAGE

Organization: ______

Contact Person: ______

Address: ______

______Phone #: ______

Mailing Address (if different)

E-mail Address: ______Fax Number: ______

Website: ______

Requested Funding: ______

Target Number of Youth: ______

I hereby declare that the information provided in this RFP response is accurate, valid and a full disclosure of requested information. I am fully authorized to represent the organization listed above, to act on behalf of it, and to legally bind it in all matters related to the RFP.

Signature / Job Title / Date

PROPOSAL QUESTIONS

Bidders should read the entire proposal packet before answering these questions.

Responses to questions should be limited to 5 pages and should be answered in the order presented. In addition, bidders must complete the cover page as well as include attachments as indicated.

1. GENERAL PROPOSAL INFORMATION

a) Describe how the proposed program will fit into your organization’s mission and goals. Provide a brief overview of proposed program.

b) Describe your past experience with similar projects and/or to similar populations.

2. GENERAL PROGRAM OPERATIONS

a)Describe how the summit will flow including keynote speaker, breakout sessions, staff development session, entertainment, etc; (Include attached form) Detail staff to youth ratio per breakout session as well as staff development workshop.

b) Detail training materials and subject matters on how your program will keep youth engaged during the summit.

3. RECOGNITIONS

a) List any local, regional, and national recognitions, awards, and accomplishments presented to or received by the organization, speakers, and presenters.

SECTION THREE

STATEMENT OF FINANCIAL CAPABILITY

Name of Service Provider:

1.Is your organization incorporated? (Yes or No)

2.In what state is the incorporation authorized?

3. Are you registered with the Secretary of State’s office? (Yes or No)

4. Attach a copy of registration certificate to the proposal.

5.Is your organization licensed in the county in which you are doing business? (Yes or No) ______

6. Attach a copy of your license.

Signature:

(Print or Type Name and Title)

Date:

7. Does your company/agency/organization have general liability coverage? (Yes or No) ______

8. Are your employees provided worker’s compensation? (Yes or No) _____

9. Will you provide certificate of liability upon request? (Yes or No) ______

For private organizations, have an independent CPA complete the certification below. For governmental agencies, the signature must be that of the financial officer.

ATTACHMENTS

  1. Three Letters of Support
  2. Articles of Incorporations
  3. Budget Breakdown- Including travel
  4. Licensure/Certification (If applicable)

Sample Workshop Proposal Form

NORTH CAROLINA YOUTH SUMMIT

Please use One Sheet per workshop proposal.

TITLE OF WORKSHOP:

BRIEF DESCRIPTION:

(200 words or less)

All workshops will be provided with an Audio Visual Cart, Screen, LCD Projector, and Podium Mic

Presenters must provide their own laptop.

SUGGESTED PRESENTER (S):

(REPEAT THIS SECTION FOR EACH PRESENTER)

ATTACH A BIO FOR EACH PRESENTER

NAME: Title:

Agency:

Address/City/State/Zip:

Phone #:E-MAIL:

_____Attending Summit--Lodging needed

_____Presenting Workshops only—no lodging needed

_____ Presenting Workshop only—Lodging needed

_____ Presenting Youth Workshops and Staff Development—Lodging needed

_____ Presenting Staff Development—no lodging needed

NC YOUTH SUMMIT

VENDOR FORM

Please type or print neatly.

Vender’s Information:

Print Name: / Title:
Signature: ______
Date: ______
Social Security # ______
Federal ID # ______

NCYS Request for ProposalsPage 1