· Load Staff Snapshot for new teachers and get PINs letters for ePMF
· Load and verify previous years’ Staff Evaluation records (20% local, 20% growth (SLO or State provided), 60% observation, Overall Composite)
· New teacher PIN’s
October / · BEDS Day is the first Wednesday in October
· Run food management reports for FRPL eligible on BEDS Day
· Certification of Staff Evaluation Rating Data for APPR
· Roll out of ePMF for teacher BEDS
November / · Enter August Regents scores into Assessment fact (don’t forget about out of district)
· Submission of August Diplomas and Graduates
· Submission of Staff Student Course for IDW Teacher Interface
December / · Verification of BEDS Day Enrollment Reports (SIRS 312, 313, 314,)
· Verification of Free and Reduced Lunch counts (SIRS 323)
· Verify Pre-k and UPK Child Counts (SIRS 316)
· Verification of ePMF teacher BEDs data
January / · Verification of BEDS Day Special Ed Snapshot - VR’s 1-6 and 8
· HS Regents Exam Administration (may need to submit a file)
· Make sure all ELL demographic and enrollment data is submitted
· Identify LEP students eligible for ELA Exemption (code 0242)
· Make sure all NYSAA demographic and enrollment data is submitted
February / · Begin data verification process:
o SIRS-315: TSDL verifying Assessment Records (for grades 3-8 ELA and Math, and Regents courses) and Roster Records (June 30)
o SIRS-103: NYSESLAT in Lieu of ELA for Recently Arrived LEP’s
o SIRS-101: HS AVR – make sure Accountability Performance Cohort is correct
o SIRS 202: Total Cohort – make sure all current 12th graders are listed
March / · Courses ending in a State Assessment are coded correctly
· Ensure Staff/Student/Course data is updated for TAA roster verifications
· Confirmation of BEDS Day Enrollment changes from the January Snapshot
· Enter January Regents scores into Assessment fact
March / · Courses ending in a State Assessment are coded correctly and have an Assessment record and a Roster record
· Ensure Staff/Student/Course data is updated for TAA roster verifications
· Confirmation of BEDS Day Enrollment changes from the January Snapshot
· Enter January Regents scores into Assessment fact
April / · NYS Report Cards released
· Immigrant Counts – (web collection - not SIRS)
· Backmapping Codes entered (if applicable)
· Teacher verification of TAA Rosters and corrections
May / · LEP Counts for Title III Allocations
· 3 year BEDS Enrollment Summary IRS Portal Report
· Highly Qualified / Not Highly Qualified corrections to ePMF
· Check Tested/Not Tested Reports for students not appearing as Tested
June / · Final Submission of Teach Student Data Linkage (TSDL)
· Electronic Certification
· 8th grade CC Algebra Regents exported out of ASOFT, into SMS, imported into Level 0
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July / · Load June Regents and RCT’s
· Multiple Pathways and CTE
· New Staff Snapshot fields
· Staff Tenure
· Staff Assignment (pink employees)
Robert E. Lupinskie Center for Curriculum, Instruction and Technology
Student Support Services – State Reporting
One Merrick Ave · Westbury, New York 11590
(516) 608-6673 · Fax: (516) 608-6616