Preparing for the Faculty Growth and Evaluation Process
A Checklist
P / Overall Planning· Determine which faculty members you will observe this quarter.
· Determine which faculty members you will need to evaluate this quarter.
· Compare identified faculty members needing an evaluation with System HR Report for your campus (Employee Evaluation Dates—FT & PT Faculty or Union Faculty.
· Create an observation schedule.
· Create an evaluation schedule.
· Determine if you are going to observe alone or with a co-observer.
Remember to take all documents off MyBaker/Academics/FacultyGrowth/Evaluation
Planning for an Observation
Prior to Observing
· Notify the faculty member
o Review the documents you will send to the faculty member
§ Memorandum and Notification memo
§ Lesson Summary
§ Reflection Questions
§ Copy of the Faculty Observation Form
o Adjust the wording as needed on all documents, including observation date and post-observation conference date, etc.
· Identify the focus for the observation
o Review the completed Lesson Summary returned by the faculty member.
o Make notes of any particular areas you want to observe based on:
§ What the faculty member wrote in the Lesson Summary
e.g., challenges, etc.
§ Previous Student Evaluations or student comments.
§ Previous observations and evaluations
§ Professional Growth Plan (PGP)
§ Experience with the faculty member
§ Experience level of the faculty member
· Prior to the observation, conduct a review of the use of instructional technology. This should include but not be restricted to the following:
o Blackboard
§ Announcements
§ Discussion Boards
§ Multimedia posted into the Blackboard shell
§ Wiki’s, Blogs, or Private Feedback Groups
§ Additional lecture or support materials available digitally through the eClass
Conducting the Classroom Observation
· Bring the following paperwork to the observation:
o Lesson Summary prepared by faculty member.
o Faculty Observation Form.
o Notes regarding the focus for the observation.
· Observe for both the big picture (overall effectiveness) and the detail (behaviors identified in the various categories on the Faculty Observation Form).
· In addition to observing the faculty member, observe the behavior/participation of the students (verbal and non-verbal) and make a note of it.
· Arrive on time and sit quietly in the back of the room.
· Do not participate in the classroom activities.
Following the Classroom Observation
· Review the Faculty Observation Form. Add notes while the observation is fresh in your mind.
· Complete the rating for each category (Exceeds, Meets, Does Not Meet).
· In the “Observations and Comments” section for each of the four key areas, list focus questions that you want to ask the faculty member to gain a deeper sense of their practice in the area. Review the suggested debrief questions.
· Review all notes prior to post-observation conference.
· Complete the Observation Summary Form.
Post-Observation Conference – Observation only
Preparing for the Conference
· Review all documents completed in the “Following the Classroom Observation” section, specifically the Observation Summary Form.
· Decide on a location for the conference.
· Outline your talking points for the conference.
· Set aside 1 hour for the conference.
· Turn off the computer, phones, etc. so there are no interruptions.
Conducting the Observation Conference
· Open the conference.
o Provide overview, purpose, time.
· Start with the faculty member’s reflections (Use Reflection Questions).
· Review the Observation Form categories.
o Explain the category.
o Solicit faculty input about the lesson regarding the category.
o Share your observations on the category.
o Together, review the definitions of the ratings.
o You review your rating and the rationale written on the Observation Summary Form.
Repeat this process for each category.
· Discuss next steps and areas to work on prior to next observation.
· Secure faculty member’s signature on the Observation Summary Form.
o If necessary, remind the faculty member that the signature does not mean agreement, only receipt of the document.
o If the faculty member requests, they may submit a written statement that you will attach to the Observation Summary Form.
· Give one copy of the completed Observation Summary Form to the faculty member.
· Attach the Observation Summary Form to the Faculty Observation Form and keep the documents in your campus file.
· Identify timeline for next observation.
Post-Observation Conference –
Evaluation and Observation
Preparing for the Conference
· Read through all observations for the year or since the previous evaluation.
· Summarize the ratings in each of the 4 categories on the Evaluation Summary Form.
· Review and complete the Operational Responsibilities Form. Summarize this category on the Evaluation Summary Form.
· Review the student evaluations for the year or since the previous evaluation. Summarize your thoughts on the Evaluation Summary Form.
· Complete the Professional Growth Plan (PGP). Summarize the PGP on the Evaluation Summary Form and attach the PGP.
· Complete the Professional Development section with any additional PD since the last evaluation.
· Complete the degrees, certifications, licensures section with updated information.
Conducting the Evaluation Conference
· Start with the faculty member’s reflections (Use Reflection Questions).
· Review the Observation Form categories like in an observation conference.
o Explain the category.
o Solicit faculty input about the lesson regarding the category.
o Share your observations on the category.
o Together, review the definitions of the ratings.
o You provide your rating and the rationale.
Repeat this process for each category.
· Review the Evaluation Summary Form and the ratings.
o Operational Responsibilities Summary.
o Student Evaluations.
o Professional Growth Plan.
o Degrees, certifications, licensures.
o Anything listed in “other.”
· Notify the faculty member that they can make comments.
· Secure the faculty member’s signature on the Evaluation Summary Form.
o If necessary, remind the faculty member that the signature does not mean agreement, only receipt of the document.
o If the faculty member requests, they may submit a written statement that you will attach to the Evaluation Summary Form.
Following the Evaluation Conference
· Prepare paperwork to submit to the evaluator’s supervisor for review.
o PGP.
o Operational Responsibilities Form.
o Evaluation Summary Form.
· Upon approval by the evaluator’s supervisor, send one copy of the documents (PGP and Evaluation Summary Form which includes the Operational Responsibilities Form) to
o System Human Resources Department.
o Faculty member.
o Your files.
· Identify timeline for next evaluation.
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