Meeting Minutes
Pioneer Fire Protection District
Regular Board Meeting
Tuesday, May 10, 2016 – 6:00PM
7061 Mount Aukum Rd, Station 38, Somerset, CA 95684
Welcome to the Pioneer Fire Protection District Board Meeting. The Chairman of the Board of Directors will invite your comments regarding any item listed on our open session agenda. The Chairman may request that comments be limited to three (3) minutes for any item NOT listed on the agenda. The Brown Act prohibits the Fire Board from taking any action not listed on the agenda.
1.0 CALL TO ORDER
Roll Call
Directors Present: Allen Wood, Lori Ingram, Ripley Howe. Allan Polinski
Directors Absent: Michael Juliff
Salute to Flag
Adoption of Agenda
Motion to adopt agenda
(M/S) Howe/Polinski
Passed 4-0
2.0 PUBLIC COMMENT OTHER THAN AGENDA ITEMS
Greg Naff resident from River Pines Estates - A gate has been installed on Upton Road with is a non- exclusive easement as an emergency exit for the River Pines Estates community. The gate is on the Amador County side of Upton Road, can the department help in any way to get the gate removed or left open. Chief Ingram and Chief Daniels will follow-up with Amador County Fire and Cal Fire. Allen Wood will write a letter to the Board of Directors for Amador County Fire. Updates will be provided at the June board meeting.
3.0 CONSENT CALENDAR
3.1 Minutes from April Board Meeting – April 12, 2016
Copy of Minutes attached
3.2 Minutes from April Special Board Meeting – April 5, 2016
3.3 Board approval of payment of bills
Copy of greensheets attached
Motion to approve Consent Calendar
(M/S) Howe/Ingram
Passed 4-0
4.0 ITEMS REMOVED FROM CONSENT CALENDAR
5.0 UNFINISHED BUSINESS
6.0 NEW BUSINESS
6.1 March Financial Report and Executive Summary
Director Wood reviewed financial reports
6.2 Election Resolution – Forms necessary for Consolidated Election November 8, 2016
3 Full Term Board Members to be elected and will expire on 12/4/2020
1 Short Term to Expire 12/7/2018
6.3 Motion and Roll Call Vote for Adoption of Resolution 01-2016
Motion to adopt resolution 01-2016
(M/S) Polinski/Ingram
Roll Call Vote
Ayes: 4 (Howe, Ingram, Polinsky, Wood)
Abstain: 0
Noes: 0
Absent: Juliff
6.4 SCI Update
Board of Supervisors will discuss at the meeting on June 7th. Intent is to approve the Nexus study and 5 year plan. CAO will give a presentation to the board to have all district boards sign a waiver.
6.5 Board P&P Update
Distributed new manual for review. Please review by next board meeting in June for adoption.
6.6 CERT Team Update
Chief Ingram
· Vests, Picture ID’s and Hats have arrived.
Doug Updike
· 1st call occurred today and went well. Provided info to dept upon arrival and then stay out of the way and try to be helpful when needed. They are looking for feedback from the crew on calls for how they can improve.
· AED’s have been ordered have not arrived yet.
· CERT team will be volunteering at Music in the Park
· There are 2 team (red & blue)
· They would like to get another advanced medical bag in the future.
6.7 Transition Plan Update – Chief Position
Transition is in the works. Any Chief questions can go to Grant at this point. Ripley will work on a press release.
6.8 Finance Committee Update – Directors Ingram, Wood
Finance Committee Meeting will be held on May 18, 2016 6:00 PM
6.9 Personnel Committee Update – Directors Ingram/Wood
N/A
6.10 Governance Committee Update – Board Policy Manual – Directors Howe/Juliff
N/A
6.11 Audit Committee Update – Directors Wood/Juliff
N/A
7.0 STANDING REPORTS
7.1 Fire Chief’s Report – Reviewed and additional comments by Chief Daniels
· Five new reserves were hired (not six)
· Academy will be changed to the week of May 30th
· Juan Ascencio will be taking his National Reg. test for Paramedic
· Water system has been redesigned to include a draft system. Waiting for bids.
7.2 Report from Firefighter’s Local #4586
N/A
7.3 Report from PVFA
· Fill the Boot raised $4000 2 days during Passport weekend (4 corners & Pub)
· Music in the Park is ready to go
· There will be a Crab Banquet next year
8.0 AGENDA ITEMS FOR NEXT MONTH
· Gate on Upton Road
· Engine 32 Surplus
· Spending Limitations
9.0 FINAL COMMENTS BY DIRECTORS
Chief Ingram –
· Have a burn opportunity on Omo Ranch Rd. for training
· Grizzly Flat Fire Safe Council meeting on June 4th
Director Wood
· Thanks to community for First Responder Program
10.0 ADJOURN MEETING
Motion to adjourn meeting
(M/S) Polinski/Howe
Passed 4-0
______
Board Signature
Note: All Board meetings are recorded.
The agenda is available on the District’s web site (www.pioneerfire.org) and the full agenda packet may be viewed at the District’s main office, Station 38, 7061 Mount Aukum Road, Somerset between 9AM and 1PM. Station 38 has disabled access and facilities.