Submission of papers
The timetable
Your paper will be reviewed by the Organising Committee, and other reviewers, to ensure that it is relevant to the subject of the workshop and is of an appropriate standard. There are several stages in the review:
1. Final drafts of papers should be submitted (by e-mail) before 15 October 2004.
2. The organizers will inform the author(s) by 15 November 2004 if the paper has been:
a. accepted;
b. accepted subject to comments; or
c. rejected.
3. If a paper is accepted, it is on the condition that the author(s) will attend the workshop to present the paper. Papers accepted but not presented will not be included in the Workshop Proceedings.
4. Final papers, taking account of reviewer’s comments and suggestions, should be submitted (by e-mail) before 3 January 2005.
5. The author should then prepare a presentation (preferably using Powerpoint) for presentation of the paper at the workshop.
Paper review
As mentioned above, your paper will be reviewed after submission in terms of quality, subject matter and level of detail. A paper may need to be amended (or may be rejected) for the following reasons:
· insufficient focus on the issues addressed by the workshop (plural legal systems, water management, rural development)
· the paper repeats existing work, and there is no new material
· poor writing style, and unclear arguments or descriptions
· paper too complex for an informed but multi-disciplinary audience
· arguments that are unsubstantiated (lacking data, examples or references) or one-sided and do not refer to alternative viewpoints
· there are no learning points or conclusions
· paper not formatted according to these guidelines.
Amendments should be made by 3 January 2005 to ensure the paper is included in the Workshop Pre-prints and programme for the workshop. If a paper is rejected, the reasons will be explained. The author can still attend the workshop.
Writing your paper
Subject and structure
Your paper should be based upon the abstract that was originally submitted, and should take account of comments and suggestions made by the Organising Committee in relation to the abstract. You can expect an audience that is well informed about the generic issues that are the focus of the workshop (plural legal systems, rural development, and water management). They will be interested in rules and norms, customary and formal water laws and the interface between the two, and especially the practical application relating to rural water development and management for multiple, domestic and productive water uses. The second announcement lists themes that emerged from the abstracts and that are tentatively encouraged for further debate during the workshop. We encourage you to use this list to further focus your paper.
Language and style
The language of the workshop is English. Authors should ensure that the paper can be clearly understood by all international delegates who are likely to have different backgrounds. These are likely to include lawyers, anthropologists, sociologists, engineers, and hydrologists, amongst others, who will need help in understanding some of the detailed aspects associated with your own discipline. Please avoid jargon, acronyms and excessive abbreviations and take care to explain your terminology. Where local terms are used, a rough translation should be provided, for example ‘dambo (seasonally-flooded wetland)’. SI-units should be used, and units used should be consistent throughout the paper, for example, in describing volumes of water.
Length
Papers should not exceed 15 pages, including graphs, diagrams, tables, photographs and references.
Title
The title should be less than 75 characters in length and describe the main theme of the paper.
Key points to remember
· Paper titles should not exceed 75 characters.
· Abstracts should not exceed 150 words.
· Papers should not exceed 15 pages including graphs, diagrams, tables photographs and references
· Abstracts and papers should be proof-read and the English checked prior to submission.
Submitting your paper
Full papers must be submitted electronically in Microsoft Word (MS) format (see below), by email, to the Barbara van Koppen at: before 15 October 2004 for review.
Filenames
For ease of identification, please use as the filename for your paper the first-named author’s surname (or family name) followed by a hyphen and then the author’s initials (e.g. NAME-ABC.doc). Should you submit more than one paper, make sure you add a number at the end of the filename (e.g. NAME-ABC1.doc, NAME-ABC2.doc etc.).
Figures and photographs
You may insert your figures and photographs in the text, but figures and photographs must also be sent electronically as separate jpeg files at a minimum resolution of 300 dots per inch (dpi) and be labelled in a similar way to the Word document. (e.g. NAME-ABC1-Photo1.jpg etc).
Acceptance and revisions
On acceptance, the author(s) should revise the paper if necessary and email the revised version in MS Word format to Barbara van Koppen at: before 3 January 2005. It is vital that deadline dates are for submission are met to ensure inclusion of your paper in the Pre-prints and to enable the workshop programme to be arranged. Your co-operation is greatly appreciated.
Publication
On submission and acceptance of a paper, the workshop organisers assume the right to publish the paper in the printed and electronic versions of the Workshop Proceedings, and to store the paper indefinitely on the workshop website. A selection of the best papers will also be published in book form.
Formatting your paper
Using the MS Word template
This Word template available from the workshop website (www.nri.org/waterlaw/workshop.htm) must be used when preparing your paper. The Organising Committee reserves the right to return accepted papers to the author(s) should they not fully comply strictly with the format instructions given here. The template will help you to submit papers of the correct length (15 pages) and will help us to prepare the Workshop Pre-prints and Workshop Proceedings efficiently. You should use the styles provided in the template, overwriting our sample text with your own. Tip – if pasting text from another file, use the paste special function to avoid over-writing the formatting information in this file (select edit, paste special, then unformatted text).
You may find that you are not able to reproduce the design of this paper in exactly the same format as you see it here. Minor layout deviations may be accommodated by the organisers, provided you use the template as much as possible and include all figures, tables and photographs within the specified number of pages.
Headings and paragraphs
Please preserve the styles of headings, text and line spacing in the Word template to provide a uniform style. Normal text should be formatted using the style Body text which is 11 point Times New Roman. Also one line space between paragraphs. Allow two line spaces between the end of a paragraph and level 1 headings, but only one space before all other headings. Leave one line space after level 1 headings, but no line spaces after level 2 and level 3 headings. Please restrict yourself to only three levels of headings.
· Bullet points are encouraged and should use the style Body text and bullet.
· Headings should use Arial (13 point bold for level 1, 11 point bold for level 2) or Times New Roman (11 point italics for level 3)
· Tables use 9 point Arial font, with 10 point Arial bold font for table and figure titles.
· Please insert the authors name in the header that appears on all pages except the first. Tip - to see the text in this header, select view from the Word menu, then header and footer. Or just double click on the header.
1. Numbered lists should use the style Body text with number
Graphics
Tables, figures, boxes and photographs are encouraged. References in the text should be to the item itself (e.g. see Figure 1, Table 2, Box 3, Photograph 4 etc.) and not ‘see the figure / table / box / photograph below’. Should you have difficulty placing the item within the flow of text in your file, place it at the end clearly labelled and within the allocation of 15 pages. Full page, landscape items should be rotated to the left by 90 degrees.
Tables
Tables should have a uniform style throughout the paper. Keep inner lines of a table to a minimum. The caption heading for a table should be placed at the top of the table.
Figures, boxes and photographs
Please ensure that all labels and annotations in the figures are typeset using Arial font at a minimum of 8pt when reproduced at 100 per cent. The figure caption should be placed within the frame and below the figure (see Figure 1). The box title should be placed within the frame and above the box item (see Box 1).
Prepare figures in black and white at a minimum resolution of 300 dots per inch (300 dpi). Illustrations, figures or photographs must be ready and suitable for reproduction, otherwise they will be rejected.
End notes or footnotes?
Please use end notes, not footnotes1.
Citations
Indicate a source in the text by author’s surname and year of publication in the text. Please do not use sequential numbers or footnotes. The following examples illustrate the correct forms of referencing:
· Early work on the impacts of colonialism (Mamdani, 1996) made a clear distinction … This supports the recommendations of both van Koppen (2002) and Juma (undated).
If a reference is written by two authors, write both surnames in the text. Where there are three or more authors write ‘et al.’. For example:
· Earlier work in the field (Mamdani, 1996; Benda-Beckmann et al., 1998; Derman and Hellum, 2002) had indicated that …
However, all of the authors’ names for any joint publication should be written out in full in the list of references at the end of the paper. If an author has more than one relevant publication in one year, then label them with a letter in alphabetic order, as in the following example:
· Other investigations (Maganga, 2002a and 2002b) showed that …
Each of these publications should be referenced individually in the full list of references at the end.
The list of references
The list of references at the end of the paper should contain all the sources of information (including reference to the origin of photographs and diagrams) that you have used so that anybody can find the original source.
Consistency of style throughout the references is expected. The references should be listed in alphabetical order (not the order in which they appear in the text), based on the family name/surname. Where there are several works from one author, these should be arranged according to the date of publication.
References to books, book chapters, workshop papers, journals, electronic documents, reports, theses etc. should all follow conventional academic practice, and follow the same formatting style as the examples for each of these different types of references as given at the end of this paper. Use italics for book titles, and for journal titles (not the paper title). Include the publisher and city of publication for books, workshop proceedings etc. Include the country of publication if needed. Give page numbers for papers in books or workshop proceedings where possible. Please check all links to electronic sources, and include the date when you last checked the link.
References (examples)
Benda-Beckmann, F. v., Benda-Beckmann, K. v. and Spiertz, J. 1998. Equity and legal pluralism: taking customary law into account in natural resource policies, Pages 57-69 in R. Boelens and G. Dávila (editors), Searching for equity: conceptions of justice and equity in peasant irrigation. Van Gorcum, Assen, The Netherlands. (book chapter reference)
Derman, B. and Hellum, A. 2002. Neither tragedy nor enclosure: are there inherent human rights in water management in Zimbabwe's Communal Lands? European Journal of Development Research, 14(2), 31-50. (journal paper reference)
Mamdani, M. 1996. Citizen and subject: contemporary Africa and the legacy of late colonialism. James Currey, London. (book reference)
Moriarty, P., Butterworth, J. and Batchelor, C. 2004. Integrated Water Resources Management and the domestic water supply and sanitation sub-sector [online] Available at www.irc.nl/content/view/full/10431 (accessed 25 July 2004). (electronic article)
van Koppen, B. 2002. Water Reform in Sub-Saharan Africa: What is the Difference?, in Proceedings of 3rd WaterNet/Warfsa Symposium 'Water Demand Management for Sustainable Development', 30-31 October 2002, Dar es Salaam. (conference paper reference)
Notes
1. Additional notes should appear here rather than at the foot of a column.
Acknowledgments
Please remember to thank people and organisations that assisted in your research, or contributed to your paper (other than as authors). The authors of this note would like to thank the Water Engineering and Development Centre (WEDC) at Loughborough for permission to base these guidelines upon the notes and instructions for their annual conference.
Contact addresses
John Butterworth, Natural Resources Institute (NRI), University of Greenwich, Kent, ME4 ETB, United Kingdom ()
Barbara van Koppen, International Water Management Institute (IWMI), Africa Office, Private Bag X813, Pretoria, South Africa ()
Ibrahim Juma, Faculty of Law, University of Dar es Salaam, PO Box 35097, Dar es Salaam, Tanzania ()
Table 1. Style for table title: Table titleTable cell heading / 1 / 2 / 3 / 4 / 5 / 6
Table text / Table text / Table text / Table text / Table text / Table text / Table text
Table text / Table text / Table text / Table text / Table text / Table text / Table text
Table text / Table text / Table text / Table text / Table text / Table text / Table text
Table text / Table text / Table text / Table text / Table text / Table text / Table text
Table text with text flowing over more than one line in the cell / Table text / Table text / Table text / Table text / Table text / Table text
Box 1. Box heading style: Figure and box captions
This is an example of Box text which is justified. Use style: box text.
INSERT FIGURE HERE
Figure 1. Figure designed to fit across two columns
Source: Table text
INSERT PHOTOGRAPH HERE
Photograph 1. Insert title outside the frame
2