JOB POSTING
Administrative Assistant
The Inner City Health Associates (ICHA) is a group of approximately 80 physicians who predominantly provide short-term transitional health services to homeless or marginally housed people in Toronto. ICHA is funded by the Ontario Ministry of Health and Long Term Care. We are a specialized service for high needs homeless individuals who are unable to access, or who face significant barriers to accessing primary care or community psychiatric health care in other settings. We aim to transition client care to other community-based providers whenever possible. For more information about what we do, visit our website at: http://www.icha-toronto.ca.
INNER CITY HEALTH ASSOCIATES ADMINISTRATIVE ASSISTANT
Reporting to the Medical Director of Inner City Associates (ICHA) and working closely with the ICHA Executive and ICHA Board, the ICHA Administrative Assistant provides administrative, organizational and secretarial support to the ICHA Executive and Board through the coordination of monthly, weekly and daily meetings of Executive and Board Committees. Drafts, types, and edits documents, letters, memos, reports, minutes/agendas, presentations, policies, procedures and forms. Prepares the monthly newsletter and maintains the organizational website. Supports the educational activities of the organization. Plans meetings, retreats and AGM to achieve Board Governance objectives.
DUTIES AND RESPONSIBILITIES:
· Coordinates the activities of the ICHA Executive and ICHA Board
· Provides administrative support to the ICHA Executive and Board with schedules, documents, letters, minutes/agendas and presentations
· Prepares the newsletter inviting contributions from ICHA membership
· Maintains up to date content on website re: news items, sites, contact info, members etc
· Plans, prepares and minutes meetings
· Assists with arranging and managing events and workshops as assigned.
· Supports educational activities within ICHA including applying for accreditation for continuing professional education
· Maintains list of ICHA students and electives
· Supports students in booking electives experience, and logistics during clinical rotations
· Collates and formats annual report
· Maintains and organizes the filing system for ICHA
· Maintains orientation package for new board members
· Works with Population Health Lead to manage processing of research proposals including preparation of data sharing agreements when approved
· Provides coverage for the Virtual Office Assistant during absences and high-volume periods.
· Provides interim coverage and support to other ICHA staff as required.
· Other duties, as required.
QUALIFICATIONS:
· University degree from a recognized Canadian University or equivalent.
· Advanced computer skills in a Microsoft Office Applications (Word, PowerPoint, Excel, Outlook) and desktop publishing
· 2 - 5 years of experience in administration or a related area
· Experience in a healthcare setting and Board governance preferred
· Excellent written and verbal communication skills
· Self-directed with an ability to organize, plan, prioritize and multi-task
· Open minded, non-judgmental with a commitment to upholding the rights and dignity of all people and respecting their diversity
· Demonstrated good judgment and discretion; compliance with confidentiality requirements
· Experience with Board governance an asset
Work Environment, Travel and Salary:
· The position will be based at the Inner City Associates Office on 59 Adelaide St E and requires minimal physical effort.
· Salary range is $30,922 to $46,382 based on a 37.5 hour week. An attractive benefits package is included.
Start Date: Immediate
Interested applicants are invited to submit their cover letter and resume via e-mail no later than November 24, 2017 to: Alexandra Pinto at
While we thank all candidates for their interest, only those selected for an interview will be contacted. No telephone enquiries please.
Inner City Health Associates is committed to developing an inclusive, barrier-free selection process and work environment. If contacted, please advise us if you require any accommodation measures to ensure you will be interviewed in a fair and equitable manner. Information received relating to accommodation requests will be treated with confidentiality.