Cuxton Parish Council

Minutes 2016/17 page1

C/04/2017/1-19

CUXTON PARISH COUNCIL

MINUTES OF THE MEETING OF THE PARISH COUNCIL HELD ON THURSDAY13 APRIL 2017INTHE PAVILION, BUSH ROAD, CUXTONAT 7.30 pm

PRESENT: / Cllr Mrs Kay Hutchfield / Chairman
Cllr Ged Chalker
Cllr Mrs Sheila Chamberlain
Cllr Gordon Chitty / From item 8
Cllr Matt Fearn
Cllr Mrs Julie Porter
Cllr Matthew Porter
Cllr Mrs Tracy Thorley
Cllr Paul Turner
Mrs Roxana Brammer / Clerk
Item No
Minute No 2017/18/ / Action Point
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1 / APOLOGIES FOR ABSENCE
Apologies for absence were received from
Cllr Mrs Elizabeth Maisey / Prior engagement
Cllr Colin Sacre / Indisposed
It was proposed by Cllr Mrs Hutchfield, seconded by Cllr Mrs Thorley and agreed that these apologies be accepted by the Council. An apology for late arrival was received from Cllr Gordon Chitty.
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2 / DECLARATIONS OF INTEREST (DPI, CONFLICTS OF INTEREST AND PERSONAL) AND ALTERATIONS TO THE REGISTER
Cllr Mrs Thorley declared a personal interest in item 7c, grant application from Cuxton 91 Football Club, as a relative of a club official.
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3 / MINUTES OF THE MEETING HELD ON 9 MARCH 2017
It was proposed by Cllr Mrs Porter, seconded by Cllr Porter and agreed that the minutes of the meeting held on 9thMarch 2017 be signed as a true record.
4 / MATTERS ARISING FROM THE MINUTES NOT OTHERWISE ON THE AGENDA
4 / a / C/03/2016/17/11d minute 2016/17/314: Land Management Committee
Cllr Chalker complained he was still not getting copies of the agendas and minutes of committee meetings.
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5 / A228/BUSH ROAD TRAFFFIC LIGHT SCHEME
Cllr Fearn commented on the email reply to the Council from Michael Edwards of

Medway Council. The problem was that the original sum agreed from the developer had been agreed under S 106, which was a fixed amount and naturally in the intervening years costs had risen. Had the agreement been made under S 178, the developer would have been committed to completing the scheme at the current cost. He said he would be having a meeting with Cllrs Phil Filmer and Jane Chitty of Medway Council the following week. Cllr Chalker asked if there was any reason the Council could not use some of its reserves to top up the scheme. Cllr Fearn said he was disappointed as £66,000 was a lot of money that Medway Council did not have. He was meeting a developer who would be applying for 124 houses on the approach to Peter’s Bridge and there was potential that the money could be provided and could be put up front.

MEDWAY COUNCILLOR’S REPORT

The Chairman suspended the meeting to allow Cllr Fearn to speak.

Cllr Fearn said there was a new PCSO, Connie Boswell. The western Option C proposal for the Lower Thames Crossing had been chosen. There was consultation for the future of the South Eastern Rail franchise. Alterations to the Amenity Site provided two lanes for the exit. A review of the Metropolitan Green Belt was coming up.

The Chairman thanked Cllr Fearn and reconvened the meeting.

6 / FINANCE
6 / a / Bank Balances
The bank balances set out in Appendix A were noted.
7 / b / Payments Made Since the LastMeeting
It was proposed by Cllr Turner,seconded by Cllr Mrs Hutchfieldand agreed the payments made since the last meeting as listed on Appendix A be ratified.
c / Subscriptions
8 / i / Kent Association of Local Councils
It was proposed by Cllr Mrs Hutchfield, seconded by Cllr Mrs Porter and agreed the subscription to the Kent Association of Local Councils be renewed at £674.80 (cheque 100255).
9 / ii / Action with Communities in Rural Kent
It was proposed by Cllr Mrs Hutchfield, seconded by Cllr Mrs Porter and agreed the subscription to Action with Communities in Rural Kent be renewed at £50 (cheque 100258).
10 / iii / Campaign to Protect Rural England
It was proposed by Cllr Mrs Hutchfield, seconded by Cllr Mrs Porter and agreed the Council join the Campaign to Protect Rural England at a cost of £36 (cheque 100259).

11 / d / Accounts for payment
It was proposed by Cllr Fearn, seconded by Cllr Mrs Thorleyand agreed the accounts for payment as listed on Appendix A be paid (cheques 100249 – 100254; 100256 - 100257).
7 / GRANT APPLICATIONS TO THE COUNCIL
12 / a / Cuxton Women’s Institute
After discussion, during which Cllr Mrs Chamberlain suggested the Council buy a gazebo and hire it out, it was agreed to defer the item for more information.
13 / b / 30th Medway Towns Cuxton & Halling Scout Group
After discussion it was agreed to defer the item for further information as to the need for planning consent.
14 / c / Cuxton 91 FC
It was proposed by Cllr Chalker, seconded by Cllr Mrs Chamberlain and agreed a grant of £1,000 be made under S 19 of the Miscellaneous Provisions Act 1976.
15 / d / Cuxton & HallingParochial Church Council
The Parochial Church Council had applied for a grant for the installation of a toilet for the disabled in the Church Hall. Cllr Mrs Hutchfield said she would help them with an application to Awards for All and if necessary they could apply in due course for any top-up money that might be needed.
16 / e / Cuxton & HallingParochioal Church Council
It was proposed by Cllr Chalker, seconded by Cllr Mrs Thorley and agreed the annual grant of £600 towards maintenance of the churchyard be ratified. The grant made under S215 of the LGA 1972.
17 / f / Cuxton Countryside Group
It was proposed by Cllr Mrs Porter, seconded by Cllr Turner and agreed the annual grant of £350 be ratified. The grant made under S 19 of the Miscellaneous Provisions Act 1976.
18 / g / Cuxton Countryside Group
It was proposed by Cllr Turner, seconded by Cllr Mrs Porter and agreed a grant of £60 be made under S 19 of the Miscellaneous Provisions Act 1976 for costs of a clearance project.
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19 / GRANT APPLICATIONS BY THE COUNCIL
Nothing to report.

9 / MANAGEMENT OF THE COUNCIL’S LAND AND PROPERTY
20 / a / Land Management Committee
It was noted that the next meeting of the Land Management Committee would be held on 21st April.
21 / b / Pavilion Development Plans
Cllr Mrs Hutchfield said that the architect’s draft plans for the development of the pavilion had been circulated with the agenda for information and so that councillors could comment on the design and make suggestions. Cllr Chalker said that he would not vote in favour of the development taking place. Cllr Mrs Chamberlain said she thought the money held in reserve for the project would be better spent on the traffic light scheme.
22 / c / Recreation Ground
There had been vandalism to the play park and the Assistant Clerk had reported it to the police and was obtaining prices for repair. The Clerk had spoken to the insurers, who had indicated CCTV should be installed. It was agreed to put this item on the agenda for the next meeting.
10 / HIGHWAYS AND TRANSPORT
23 / a / Public Rights of Way
The Enforcement Officer had written about the buildings on the field at Church Hill and was contacting the landowner.
24 / b / Street Cleaning
Nothing to report.
25 / c / Bush Road Partnership
The next meeting would be held on Monday 24th April.
26 / d / Medway Valley Community Rail Trust
Cllr Mrs Hutchfield said no meeting had been held .
f / Other Highways or Transport Issues
27 / i / Travellers
Cllr Mrs Chamberlain reported that the travellers on land by the M2 had now gone.
11 / COMMUNICATONS
28 / a / Website
Cllr Mrs Hutchfield said everything was now on the website, except for the Land

Management Committee minutes which still had to be uploaded.
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29 / COMMUNITY ACTIVITIES
The working party was continuing to plan for the Big Lunch.
13 / CONSULTATION
30 / a / Local Plan
The response to the consultation had been sent.
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31 / CORRESPONDENCE
None.
15 / REPORTS ON EVENTS
32 / a / KALC Rural Conference
Cllr Mrs Maisey’s report had been circulated
33 / b / KALC Planning Conference
Cllr Chitty said it had been a good event with a variety of speakers. The main focus had been on Government plans to develop 200,000 homes each year. The confusion of neighbourhood and local plans had been explained. There had been an item on s 106 development monies.
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34 / MEMBERS’ REQUESTS FOR FUTURE AGENDA ITEMS
No requests were made.
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35 / ANY OTHER BUSINESS AT THE CHAIRMAN’S DISCRETION (MEMBERS’ INFORMATION EXCHANGE)
No matters were raised.

CONFIDENTIAL SECTION

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36 / EXCLUSION OF PRESS AND PUBLIC
It was proposed by Cllr Porter, seconded by Cllr Turner and agreed to exclude the press and public from the following item on the grounds it concerned personnel matters.
19 / PERSONNEL
37 / a / Pensions
The workplace pensions were being set up with the Peoples Pension Trust.

b / Staff Salaries
38 / i / Street Cleaner
It was proposed by Cllr Fearn, seconded by Cllr Turner and agreed the street cleaner’s pay be increased to £8.50/hour.
39 / ii / Assistant Clerk
It was agreed to defer any increase until the results of her CiLCA were known.
40 / iii / Clerk
It was proposed by Cllr Fearn, seconded by Cllr Chitty and agreed the Clerk’s salary be increased to £17.50/hour.
41 / c / Succession Planning
The paper on succession planning which had been circulated was noted.

The Chairman thanked councillors for attending and closed the meeting at 9.28 pm

Signed ………………………………………………………..Chairman

On the ……………..day of ………………………………..2017