Job Title: / Health & Safety Manager
Reporting to: / Facilities Manager
Location: / London,with regular visits to Rehoming Centres and Shops throughout the UK and Dublin
Revised: / March 2017
Summary
To oversee health and safety practices throughout Dogs Trust, ensuring universal understanding of the issues and risks, as well as good risk assessment and health and safety management in all areas. To draft and maintain health and safety policies and guidance as appropriate to our various activities. To communicate policies and guidance and ensure staff understand their responsibilities. To ensure timely and accurate recording of accidents, incidents and near misses, to communicate with HR, Legal and other departments as necessary, and to drive forward all actions needed to manage and minimise risk and ensure continuous improvement
Duties
- To develop and maintain an up to date knowledge of each area of Dogs Trust activity, and the various different workplaces, including general and specific health and safety risks
- To maintain an up to date knowledge of health and safety legislation, regulations and case law relevant to Dogs Trust
- To review policies and guidance, to propose changes for agreement with the Head of HR and the Facilities Manager, to update documentation as agreed and to ensure that all staff understand and comply with the Health and Safety policies which govern their areas of work
- To contribute to the development of Standard Operating Procedures as necessary
- To act as the “competent person” in health and safety practice in accordance with the Management of Health Safety at Work Regulations 1992
- To devise an annual programme of audit visits to Dogs Trust workplaces. To carry out visits according to the programme and/or manage the Health and Safety Officer in doing so. To ensure that all audit visits are written up promptly, with recommendations for improvement where needed, and that reports are copied to the relevant managers with clear timescales for implementation. To ensure that all necessary follow up actions are taken and to report to the Facilities Manager on progress quarterly.
- To ensure accurate and timely reporting of accidents, incidents and near misses. This includes establishing and maintaining the reporting system, ensuring that all staff know how to use it and are able to flag problems for immediate resolution.
- To manage all Health and Safety risks arising from accidents, incidents and near misses, ensuring that all appropriate steps are taken to investigate and deal with the immediate problems and providing appropriate support to staff as needed. To ensure that all necessary lessons are learned in order to drive continuous improvement in standards of Health and Safety throughout Dogs Trust and minimize risk. To provide reports to the Facilities Manager, Head of HR and CEO as required.
- To work with colleagues across Dogs Trust who organize and run events (Marketing, Dog School etc) ensuring thorough risk assessments are carried out and all necessary steps taken to ensure events are run safely for the staff, public and dogs involved
- To work proactively with the Retail team, ensuring good ongoing maintenance of our retail premises and contributing to the setting up of new leases and stores. To implement and manage a first rate communication system between Retail to Facilities, ensuring early notification of potential new premises, thorough risk assessment, clear allocation of responsibility for addressing any risks and excellent record keeping. To keep up to date with Retail’s forward plans, plan accordingly and keep the Facilities Manager and Head of HR fully informed
- To work with colleagues in Property, Operations and Canine Behaviour and Research to ensure that all new Dogs Trust workplaces and premises are established and maintained with appropriate risk assessment and with good management of all Health and Safety risks
- To monitor and evaluate Health and Safety awareness and systems across Dogs Trust and report on H&S matters as required.
- To prepare an annual H&S report for approval by the Head of HR, and onward submission to the Trustees, based on a thorough review of practice and including clear risk analysis with recommendations for improvement. Devise and deliver an annual plan to deliver the necessary improvements, and report on progress quarterly to the Facilities Manager and Head of HR.
- To respond to ad hoc queries and requests for Health & Safety support and advice.
- To establish a Dogs Trust Health and Safety committee, to act as secretary to the committee, including organizing quarterly meetings, devising the agenda with input from the members, writing and circulating the minutes, and ensuring that all action points arising are actioned promptly
- To work with the Learning and Development Manager in HR to assess H&S training needs, and to develop in-house H& Straining for staff. To help deliver H&S training as agreed with the L&D Manager, including providing content for online training materials. This includes contributing to driver-awareness training for fleet and company car drivers.
- To establish and maintain good working relationships with colleagues at all levels and with external contractors
- To manage the Health and Safety Officer
- Any other reasonable duties as required
Person Specification
The successful candidate should have a Health and Safety Qualification
(NEBOSH Diploma preferred, Certificate is minimum expected)
Significant experience of managing Health and Safety in a large multi-site environment
Understanding of the day to day challenges colleagues face in managing health and safety, and experience of conveying complex H&S information to lay audiences
Excellent communication skills with experience of developing and maintaining good working relationships with colleagues at all levels
Experience of resolving conflict
Understanding of the H&S issues associated with large-scale public events and retail premises
Analytical ability, clear and concise written skills and experience of writing H&S reports
Tact, diplomacy and the ability to influence
Conscientious and able to work effectively under pressure
Experience of investigating accidents and the ability to deal sensitively with emotional situations
Dynamic and enthusiastic
Methodical and systematic with exceptional planningskills
IT skills: advanced knowledge of spreadsheets, Word and web-based systems
Experience of site auditing (HSG65) would be advantageous
A flexible approach to work schedules and the willingness to travel are essential
Full, clean, manual driving licence essential
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Job Description/Health & Safety ManagerDogs Trust/SJH/03-17