Systems Project Request

Requestor Information

Project Number: / <DO NOT ENTER – ADMINISTRATIVE USE ONLY>
Project Title: / <Enter Proposed Project Title>
Requestor: / <Name and Title of requesting administrator
Office/Phone: / <Enter campus address, telephone extension and email address
Date of Request: / Date this form is completed
Need by Date: / <Date that work is proposed to be complete>
Funding Source: / CostCenter funding hardware and software acquisition as well as potential overload charges if required.>
Budget Impact: / Choose One Only: Planned, Budgeted Project or AdHoc Project Request
Sponsoring VP: / <Name and title of Vice President approving this request go to Steering Committee>

High Level Project Scope Statements

Description: / Briefly describe the project in layman’s terms. This should be a three to five sentence excerpt that any student or Board member could understand.
Objectives: / What specific, measurable and time bound objectives are to be achieved? List each objective, its measurement and time frame.
College Mission: / Explain how the project supports the College of Excellence. Tie this directly to the Pyramid, Strategic Plan, Technology Plan, MiddleStates or Project Lighthouse. If no such tie-in exists, explain why this project is a priority in measurable, time bound terms.
Outcome Assesment: / Explain the desired outcomes, how and when these will be measured and by whom.

Functional System Description

Assumptions:

  1. <List all assumptions made.>

System Accessibility:

  1. <List requirements for systems accessibility here (e.g., the system will be available via MySCCC, 24 hours a day or the system will be installed on 12 desktops in Plant Operations, etc…

Functionality:

  1. List the key “what the system does” information here. Rank each item’s relative need per the table below.

E = Essential to project success, I = Important to project success, but not required as such, D = Desirable: Nice to have, but not necessary.

Proposed Technologies

Description: / <To the best of your ability, briefly describe the technologies to be used in layman’s terms. This should be a three to five sentence excerpt that any student or Board member could understand. This section may require additional discovery by IT personnel to complete.>
Desktop Requirements: / <What specific requirements exist for the desktop. Does the system work via a web browser, installed software, etc…?>
Network Access: / <Explain specifically does the system require network access, internet, connection to SUNY and/or County networks?>
Telephone Access: / <Explain if the system requires access to the college telephone sysstem>
Wiring or Other Physical Requirements: / <Explain any special wiring or hardware installation. (e.g., installation of 30 security cameras in new building, etc…>
System Platform: / <Explain the required hardware and software platform proposed (e.g., proprietary software package installed on an Windows 2003/Intel Xeon processor server.>
Misc: / <Include any miscellaneous information including manufacturer specifications if available for third party products.>

Stakeholder Impact Assessment

Stakeholder: / Impact / Stakeholder Response
<Name/Title> / <Impact on Stakeholder> / <Stakeholder’s response in their own words.>
<Name/Title> / <Impact on Stakeholder> / <Stakeholder’s response in their own words.>
<Name/Title> / <Impact on Stakeholder> / <Stakeholder’s response in their own words.>

* It is assumed that if no stakeholders are listed, that the requester as analyzed this and no outside impact exists.

Potential Policy Issues

Date / Description

Potential Workflow Changes at College

Date / Description

Miscellaneous Commentary:

<Free form area for comments from the Requestor

Project Request

The undersigned Project Requestor and Sponsoring Vice President submit this project request to the Steering Committee. This project is required in order to assure business continuity.

Project Roles / Name / Title/Date
Requester:
Sign and Date / / /
Sponsoring Vice President:
Sign and Date / / /

Project Approval:

The Steering Committee □ Approves □ Rejects this project request. Approved requests are to be further prioritized relative to existing IT workload and are not approved to commit College funds until a complete project assessment is completed.

Project Roles / Name / Title/Date
Steering Committee Chair:
Sign and Date / / /
Sign and Date / / /
V00_01 / 10/28/2018 / Page 1 of 3