StreetGames Board Meeting

Date: Thursday 16th March

Time: 10.30am – 2.30pm

Venue:The Office Group - Stanley Building, 7 Pancras Square, London, N1C 4AG

AGENDA
Item / Title / Status / Originator / Timing
1 / Invites & Apologies / Note / AS / 10.30
2 / Declarations of Interest / Note / AS
3 / Minutes of the Last Meeting / Approval
4 / Notice of Impending Legal Action / Note / AS
5 / Complaints / Note / AS
6 / Contracts Above 60k / Note / AS
7 / Health & Safety / Note / AS
8 / Safeguarding / Note / AS
9 / Fraud / Note / AS
10 / Chair’s Action / Note / AS
11 / CEO Report:
  1. The Sport England Award for 2017
  2. Progress with NGBs
  3. Fit and Fed and Summer 2017
  4. Summer Camp 2017
  5. Partnerships
/ Note/Approval / JA / 10.40
12 / Dashboard of KPIs / Note / ML / 11.10
13 / Audit and Governance Report / Note/Approval / VH/ML / 11.20
14 / Finance and Fundraising Report / Note/Approval / DC/ML / 11.35
15 / Research and Insight
  1. Overview
  2. 1HQ Network Partners & Audit Research presentation
  3. StreetGames Network – Partner Audit Research
  4. Action Research
/ Note/Discussion / Ceris Anderson / 11.50
Lunch / 12.15
16 / Trustee Recruitment / Note/Discussion / JA / 1.30
17 / Private Sessions for Trustees Only / Approval / JA / 1.45
18 / Future Meeting Dates & PR Summary / Note / AS / 2.00
Finish / 2.30

Summarising content and recommendations/approvals

Item 3 / The Board is asked to Approve the Minutes of the Last Meeting held on the 8th December 2016.
Item 4 / The Board is asked to Note and discuss any Impending Legal Actions against StreetGames.
Item 5 / The Board is asked to Note any Complaints that have been received.
Item 6 / The Board is asked to Note any Contracts Above £60k.
Item 7 / The Board is asked to Note and discuss any Health and Safety issues that have been raised.
Item 8 / The Board is asked to Note and discuss any Safeguarding issues that have been raised.
Item 9 / The Board is asked to Note and discuss any issues relating to Fraud that have occurred.
Item 10 / The Board is asked to Note Chair’s Action.
Item 11 / The Board is asked to Note/Approve the latest update on recent StreetGames work and activities in the Chief Executive’s report:
1.The Sport England Award for 2017
2.Progress with NGBs
3.Fit and Fed and Summer 2017
4.Summer Camp 2017
5. Partnerships
Item 12 / The Board is asked to Note the StreetGames Indicator Dashboard Overview.
Item 13 / The Board is asked to Note/Approve the latest updates shown in the Audit/Governance Report.
Item 14 / The Board is asked to Note/Approve the latest updates shown in the Finance/Fundraising Report.
Item 15 / The Board is asked to Discuss/Note Research and Insight Presentations and reports:
a. Overview
b. 1HQ Network Partners & Audit Research presentation
c. StreetGames Network – Partner Audit Research
d. Action Research
Item 16 / The Board is asked to Discuss/Note the Trustee Recruitment.
Item 17 / The Trustee will enter a Private Session.
Item 18 / The Board is asked to note the Future Meeting Dates and latest PR Summary from Capella.
Item / 1
Title / Apologies
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The following members of the Board were invited to the Board Meeting:

Amanda Sater, Helen McGrath, Richard Moore, Pradeep Kachhala, David Innes, Jonathan Hughes, Susan Capel, Margaret Bowler, Victoria Hill, Karen Creavin, Peter Rowley and Paul Pritchard.

Apologies have been received from:

Helen McGrath & Pradeep Kachhala

Item / 2
Title / Declarations of Interest
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note
Item 2: Declarations of Interest

Members of the Board are invited to declare an interest in the items for discussion on today’s agenda.

Members of the Board are invited to complete the form below. It is an updated, upgraded conflicts of interest declaration form.

Members are asked to note that there are various types of conflict. The following are given as examples and should not be taken as an exhaustive list. NCVO suggest that Board Members use the ‘Tabloid Test’ when in doubt, i.e. “How would this look if it was taken up by a tabloid journalist?”

The duty on Board Members/Trustees is to act in the best interests of the company, not to put oneself in a position whereby his/her interests conflict with those of the charitable company, nor to obtain personal benefit from the role.

Conflicts might include:

Membership or involvement in an organisation doing similar work to and competing for funds from the same sources as StreetGames.

Involvement in the development of policies that StreetGames has yet to consider or funding streams that StreetGames has yet to apply for.

Does any member of The Board wish to declare an interest in any of the items on the agenda?

Item / 4
Title / Notice of Impending Legal Action
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is asked to note and discuss any impending legal actions against StreetGames.

Status: There are three on-going incidents. One in relation to an injury a project lead sustained whilst using a zorb during the 2015 Glasgow Festival, another relating to a minor road traffic accident occurring in June 2015 and a claim has been made by a young person who sustained an injury during a cricket session at the Copper Box festival.

There is no update on the minor road traffic accident June 15

There is an update on the Glasgow 2015 Summer Festival Claim - The claimant has not pursued this any further and the insurers have closed the claim.

There is an update on the Copper Box Cricket Claim August 2016 - Mark Lawrie met with the Loss Adjustor in the week of 13th February to go through the details of the claim. Our insurers have set aside a reserve of £8,450 for this claim. All of the paperwork requested by the Loss Adjustor has been provided to them and we await the next steps.

Item / 5
Title / Complaints
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is asked to note any complaints that have been received.

Status: There are no new complaints since the last Board meeting.

Item / 6
Title / Contracts above £60k
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is to be informed of any contracts above £60k at each Board Meeting.

Status: Since the last meeting, the following contracts have been signed:

  1. European US Girls Project: €384,561
  2. European Youth Health champions Project: €244,534

Item / 7
Title / Health & Safety
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is to be informed of any health and safety issues at each Board Meeting.

Status: There are no health & safety incidents to report since the last Board meeting.

Item / 8
Title / Safeguarding
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is to be informed of any Safeguarding issues at each Board Meeting.

Status: There are no Safeguarding incidents to report since the last Board meeting.

Item / 9
Title / Fraud
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is to be informed of any Fraud issues at each Board Meeting.

There are no new Fraud issues to report since the last Board Meeting.

Item / 10
Title / Chairs Action
Produced by / Amanda Sater
For Decision/ Discussion/ Note / Note

The Board is to be informed of any Chair’s actions from the last Board Meeting.

Since the last board meeting the Chair has:

  • Approved the start of an internal staff discussion about moving the office from Eccles to Central Manchester.
  • Visited the Eccles Office (to meet the staff) and the Warrington LiveWire boxing session.
  • Taken part in a Minister-led round table at the MOJ
  • Taken part in discussions with the Centre for Social Justice about the value of sport for youth justice.

Item / 18
Title / Future Meeting Dates
Produced by / Amanda Sater
For Decision, Discussion, Note / Note
Audit/Finance Meetings / Full Board Meetings
06/14 February 2017
06 June 2017
12 September 2017
14 November 2014 / 16 March 2017
06 July 2017
19 October 2017
14 December 2017