V Team Committee Meeting Minutes – 2nd December 2013
Present: Matt (Chair), Lauren (Events Officer), Alistair (Secretary), Hamish (Treasurer)
Absences
n/a
Apologies
Angus (publicity)
1)Shoe box Appeal
Deadline for boxes is Wednesday (4th) as collection is on Friday
Time is needed to go through them
12 received on the first stall
13 received on the second stall
more being collected through the volunteer office
2)Children’s Xmas party
Sara is back and available
£103 was raised at the bake sale and another is planned for Wednesday
cheerleaders are coming to the party, only society interested
It was decided not to use the bake society for the planned bake sale, they take 10% of profits
Debbie has written a letter of spnsorship for the procurement of presents/gifts for the party
The remainder will be brought using the fundraising money
Lauren is to sort out transport for the event
3)Big Build Tanzania
Jenny has emailed Lauren, decided not to meet for now and postponed until later date
4)Applications forms
Debbie is to be more involved in the application/recruitment process
Lauren is to set up a meeting with the project leaders where Lauren and Debbie can attend to go through the applications
Matt is to let Ali know the deadline for applications forms for inclusion in the weekly email
5)Age UK Sunday lunch
Matt is to chase up Fred over information and details
6)Time Bank
Matt has emailed the post grads after the members meeting
There needs to be more organising and communication with the project leader
7)Publicity
Excluded from meeting due to Angus’ absence
8)Accounts
Hamish met with David and the accounts are in order
They are to have another meeting before Xmas break
Age UK monies need to be looked over
Childrens Xmas party money has not gone through the accounts yet
£750 is received from the SU each year
Hamish is to check what this can be spent on and specifically how much on each area
9)Socials
Pub quiz was a success with 15 in attendance
Tomorrow is the Xmas dinner
25 in attendance
ISB pub trip is planned for January next year
Matt is to organise as Ali is unavailable during that week
10)Curo
Matt had meeting last Wednesday (25th/11) with the management students
They have planned a wellness week event
Matt has talked about VTeam with them and hope to establish an event for SVW
11)Bath Cats and Dogs
Matt is to be emailed back from the centre
They aren’t taking on dog walkers until February next year
Event to be set up for SVW
12)Neighbourly
More info to follow soon
Matt to discuss with Debbie/Anna about sertting up VTeam as a non-profit company for entry into the scheme
13)SVW
Schools have been contacted for events for the week
Lauren to ask school where Xmas party being held for participation
14)A.O.B
Smarty Pant abseil
Advertising is happening on parade
Event is being advertised as a RAG event
Matt to change to a joint VTeam/RAG event
Age UK bag pack is next Thursday (12th December)
Need more signups
Ali to include in the weekly email
Promote signups
Ali also to email the interest list
Matt to talk to Fred about planning meeting proposed for the 11th (day before)
Next V Team Committee Meeting: Monday 9th December 2013 1:15pm – 2:05pm(Room TBC)
Action Points:
Person / ActionMatt
Lauren
Hamish
Angus
Debbie
Alistair
All