COMMUNITY HIGH SCHOOL DISTRICT 117
1625 DEEP LAKE ROAD
COUNTY OF LAKE, LAKE VILLA, ILLINOIS 60046
MINUTES OF REGULAR MONTHLY MEETING OF THE BOARD OF EDUCATION
THURSDAY, MAY 22, 2008 - 7:00 P.M.
Present Absent
BOARD MEMBERS
Mr. Phillip A. Delany, President (Arrived at 7:45 p.m.) Mrs. Kathleen Van Dien
Mr. Wayne A. Sobczak, Vice President
Mrs. Aileen B. Biel, Secretary
Mrs. Joyce Heneberry
Mrs. Sandy Jacobs
Mrs. Tracy McGrath
ADMINISTRATION
Dr. Jay Sabatino, Superintendent
Dr. David Moyer, Assistant Superintendent
Ms. Jennifer Nolde, Business Manager
Mr. James McKay, Principal
Mr. Michael Nekritz, Principal
RECORDING SECRETARY
Mrs. Linda Sigler
GUESTS
Dr. Bill Delp
Dr. Steven Johns
The regular monthly meeting of the Board of Education of Community High School District 117 was held on Thursday, May 22, 2008 in the Library at Lakes Community High School. In the absence of Mr. Delany, Mr. Sobczak, Vice President, brought the meeting to order at 7:00 p.m.
PLEDGE OF ALLEGIANCE
PUBLIC COMMENTS
There were no public comments
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008 – PAGE TWO
CONSENT AGENDA
The following consent agenda items (indicated by*) were enacted by one motion.
*Approval of Minutes – Regular Meeting of Thursday, April 17, 2008
Mrs. McGrath moved the minutes of the Regular Meeting of Thursday, April 17, 2008 be approved and placed on file. Second by Mrs. Biel.
On which motion a voice vote was held with the following results:
Ayes: 5 Nays: None Absent: 2 Motion carried.
*Approval of Minutes – Closed Session Meeting of Thursday, April 17, 2008
Mrs. McGrath moved the minutes of the Closed Session of Thursday, April 17, 2008 be approved and placed on file. Second by Mrs. Biel.
On which motion a voice vote was held with the following results:
Ayes: 5 Nays: None Absent: 2 Motion carried.
*Approval of Minutes – Special Meeting of Thursday, May 8, 2008
Mrs. McGrath moved the minutes of the Special Meeting of Thursday, May 8, 2008 be approved and placed on file. Second by Mrs. Biel.
On which motion a voice vote was held with the following results:
Ayes: 5 Nays: None Absent: 2 Motion carried
PERSONNEL (Following Closed Session)
FINANCE/BUSINESS
*Approval of Bills and Payroll
Mrs. McGrath moved the following bills be approved for payment and be so certified to the school treasurer. Second by Mrs. Biel.
Education Fund………………………………………………………………………………$4,176,877.16
Building Fund………………………………………………………………………………..$…425,623.15
Transportation Fund………………………………………………………………………….$...355,371.36
I.M.R. Fund…………………………………………………………………………………..$….49,307.15
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008 – PAGE THREE
On which motion a roll call vote was held with the following results:
Ayes: Sobczak, Jacobs, Heneberry, Biel, McGrath
Nays: None Absent: Van Dien, Delany Motion carried.
Report from the Business Office
P.E. Uniform Bids
Mrs. Jacobs moved the Board accept the Ambassador Athletic Apparel bid of $21,874.80 as recommended. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs
Nays: None Absent: Van Dien, Delany Motion carried.
ISLAF Managed by PMA Financial and Financial Planning Through PMA Financial
Mrs. Heneberry moved the District participate in “The Fund” for investment purposes as recommended. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Biel, McGrath, Sobczak, Jacobs, Heneberry
Nays: None Absent: Van Dien, Delany Motion carried.
Food Service Contract Renewal
Mrs. Biel moved the Board renew the Arbor Food Service Contract for the 2008-09 fiscal year as recommended. Second by Mrs. Heneberry.
Roll Call Vote. Ayes: McGrath, Sobczak, Jacobs, Heneberry, Biel
Nays: None Absent: Van Dien, Delany Motion carried.
Maintenance/Custodial/Grounds Contract Renewal
Mrs. McGrath moved the Board renew the WFF Facility Services Contract for the 2008-09 fiscal year as recommended. Second by Mrs. Biel.
Roll Call Vote. Ayes: Sobczak, Jacobs, Heneberry, Biel, McGrath
Nays: None Absent: Van Dien, Delany Motion carried.
Medical and Dental Rates for 2008-09
Mrs. McGrath moved the Board approve 2008-09 insurance rates presented in Exhibit X (attached) as recommended. Second by Mrs. Heneberry.
Roll Call Vote. Ayes: Sobczak, Jacobs, Heneberry, Biel, McGrath
Nays: None Absent: Van Dien, Delany Motion carried.
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008– PAGE FOUR
Insurance Cooperative By-Law Changes
Mrs. Heneberry moved the Board approve Insurance Cooperative By-Laws dated April 28, 2008, as recommended. Second by Mrs. McGrath.
Voice Vote. Ayes: 5 Nays: None Absent: 2 Motion carried.
Mr. Delany arrived at 7:45 p.m.
SEDOL Building Bonds
Dr. Bill Delp, Superintendent, and Dr. Steven Johns, Chief Financial Officer, of SEDOL presented information to the Board on a large expansion project which will be voted on by the SEDOL Board at its May 28 meeting. The project is slated to begin in spring 2009. SEDOL plans to construct a new facility to house profoundly physically disabled students and provide adequate housing for BD students. The project would cost District 117 over a million dollars, which would come from operating funds from inside the tax cap. Dr. Sabatino commented to Dr. Delp that all of the Superintendents he spoke with felt this project was moving too quickly without adequate discussion. Dr. Delp replied that it was because he was trying to save money due to interest rates.
Bleachers at Lakes
Ms. Nolde informed Board members that the Polley Field home bleachers required repair over the last two weeks. She said the bolts used to secure the seating were substandard and that it was not yet clear if the specified bolts were used or if there was some type of change. Ms. Nolde said approximately 1000 bolts were replaced at a cost of $5400.
Amended Budget
Ms. Nolde stated that the District needs to file an amended budget for 2008. The Operations and Maintenance Fund is anticipated to exceed the expenditures reported on the original budget. She explained that this was due to approximately $550,000 in expenditures that should have been paid in 2007 getting carried over to 2008. Those expenditures were not allocated on the 2008 budget. She said this was compounded by the additional $50,000 spent for grass restoration and $30,000 in entrance improvements.
New Auditing Standards
Ms. Nolde said in April the Board accepted the two auditor approach to satisfy the new auditing standards, and that since that time she has tried to solicit auditing firms. She stated that firms are not only turning down the opportunity to work with a new client, some have actually left the school district auditing area completely. She said John Eder of Eder, Casella has been assisting her in trying to find a second auditor.
Gatekeeper and 403B Regulations
Mrs. Jacobs moved the Board accept Gatekeeper proposal for 403B third party administrator services as recommended. Second by Mrs. Heneberry.
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008 – PAGE FIVE
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
GOVERNANCE
F.O.I.A. Requests – None.
Tech Campus Update
Dr. Sabatino said that Honors Night at the Tech Campus was being held this evening and that one of our students, Ashley Paige, was being selected as Student of the Year.
CPO Science-Physics First Summer Institute
Dr. Sabatino shared information on the CPO Science-Physics First Summer Institute which will be held at Lakes Community High School on June 3-6, 2008.
ISBE Civil Rights Review
Dr. Sabatino informed Board members that because the District receives federal funds from the U.S. Department of Education, the ISBE Civil Rights Review Team visited the District Office in April. This was done to determine the compliance status of the District’s vocational and other education programs and facilities. Dr. Sabatino received a letter from Randy Niles, ISBE, along with the compliance standards, (attached) congratulating him and the District for being in compliance with civil rights requirements as there were no findings during the review. The District will be exempt from review for a minimum period of five years.
ROE Compliance Review
Dr. Sabatino explained that the Regional Office of Education had conducted a compliance review of the District and that it had gone well. Some follow-up actions are needed to be in full compliance, like the adoption of Policy 705.02 below.
Approval of Textbooks
Mrs. Jacobs moved the Board approve textbooks as presented in Exhibit XIII (attached) as recommended, with the exception of English II: Elements of Literature. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
First Reading – Policy Revision
Dr. Sabatino reviewed the recommended revisions regarding tuition charges to Policy 705.02 – Residence. The policy will be presented for second reading and adoption at the June Board meeting.
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008 – PAGE SIX
Second Reading – Policy Adoption
Mr. Sobczak moved Policy 450.09 – Standards for Green Cleaning be adopted as recommended by the Superintendent. Second by Mrs. McGrath.
Voice Vote. Ayes: 6 Nays: None Absent: 1 Motion carried.
Field Trip Requests
Mrs. Jacobs moved the following field trip requests be approved as recommended by the Superintendent: Lakes Football Team camp out on June 22; Lakes Cheerleading team to attend summer camp from June 28-July 1; Lakes Dance Team to attend the Universal Dance Association camp from July 16-19; and 20 members of the Lakes newspaper staff to attend a high school journalism convention from November 13-16, 2008. Second by Mrs. McGrath.
Voice Vote. Ayes: 6 Nays: None Absent: 1 Motion carried.
Rental Requests
Mrs. McGrath moved the Board approve rental requests from Lake Villa United Methodist Church for a basketball tournament on June 21, and Lake Villa Township for softball games from June 6-July 13, 2008. Second by Mrs. Jacobs.
Voice Vote. Ayes: 6 Nays: None Absent: 1 Motion carried.
Driver Ed Waiver
It was the consensus of the Board to continue charging students a fee of $300 for Driver Education. Dr. Sabatino will proceed with the process of renewing the current waiver, which will end at the close of the 2008-09 school year.
ACHS Update
Mr. Nekritz updated Board members on events and happenings at ACHS. He said that Honors Night went well, with 79 students receiving scholarships; 29 students had perfect attendance for the 2007-08 school year; the average daily attendance rate was 93%; Sound of Music was sold out; and Senior Picnic was being held the next day. Mr. Nekritz said that ACHS had two finalists for the Student of the Year at the Tech Campus, Kevin Butler and Kim Zogran.
LCHS Update
Mr. McKay reported that Lakes also had a 93% attendance rate; 60 students received scholarships at Honors Night; Celebration Day went well; 300 students attended Prom; Softball received a “Sport a Winning Attitude“ from IHSA; and Ashley Paige was selected Student of the Year at the Tech Campus. He said both Boys and Girls Track won the Prairie Divisional, and Boys Tennis also won the conference.
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008 – PAGE SEVEN
QUESTIONS/COMMENTS – BOARD MEMBERS
There were no questions or comments.
CLOSED SESSION
Motion to Enter Closed Session
At 8:57 p.m. Mrs. McGrath moved the Board enter into Closed Session for the purpose of discussing the following exceptions to the Open Meetings Act: (a) Employment – Section 2(c)(1): The hiring, firing, compensation, discipline and performance of specific employees; (b) School Issues – Section 2(c)(10): Other matters relating to individual students; (c) Collective Bargaining – Section 2(c)(2): Contract negotiations, bargaining issues and salary schedules; and (d) Litigation – Section 2(c)(11). Second by Mr. Sobczak.
Roll Call Vote. Ayes: Sobczak, Jacobs, Heneberry, Biel, McGrath, Delany
Nays: None Absent: Van Dien Motion carried.
Motion to Come Out of Closed Session
At 11:00 p.m. Mr. Sobczak moved the Board come out of Closed Session. Second by Mrs. Jacobs.
Roll Call Vote. Ayes: Jacobs, Heneberry, Biel, McGrath, Sobczak, Delany
Nays: None Absent: Van Dien Motion carried.
PERSONNEL
Employment – Certified Personnel
Antioch Community High School
Mrs. Jacobs moved Courtney Heisler be employed as School Social Worker for the 2008-09 school year at M.A., Step 1 (extended contract 5 days) as recommended by the Superintendent. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
Lakes Community High School
Mrs. Jacobs moved Jason Ellerman be employed as a Physical Education teacher for the 2008-09 school year at B.A., Step 5, as recommended by the Superintendent. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
COMMUNITY HIGH SCHOOL DISTRICT 117
REGULAR BOARD OF EDUCATION MINUTES
THURSDAY, MAY 22, 2008 – PAGE EIGHT
Mrs. Jacobs moved William Rosencrans be employed as a Special Education teacher for the 2008-09 school year at M.A., Step 9, as recommended by the Superintendent. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
Mrs. Jacobs moved Lindsay Stevens be employed as a Family and Consumer Science teacher for the 2008-09 school year at B.A., Step 1, as recommended by the Superintendent. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
Employment – Non-Certified Personnel
Mrs. Jacobs moved Debra Schaibly be employed as Payroll Specialist effective June 9, 2008 at a salary of $47,500 as recommended by the Superintendent. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Sobczak, Jacobs, Delany
Nays: None Absent: Van Dien Motion carried.
Employment – Increment Positions 2008-09
Mrs. Jacobs moved persons shown in Exhibits V and VI (attached) be approved for increment positions for the 2008-09 school year as recommended by the Superintendent. Second by Mrs. McGrath.
Roll Call Vote. Ayes: Heneberry, Biel, McGrath, Jacobs, Delany Nays: None
Exempt: Sobczak Absent: Van Dien Motion carried.
Resignation – Certified Personnel