Projects Administrator, the Communication Trust

Dear Candidate,

Projects Administrator, The Communication Trust

Temporary contract to March 2018

Full-time (35 hours per week)

The Communication Trust, Goswell Road, London

Thank you for your interest in applying for the above new role, please find the following:

·  Information about The Communication Trust

·  Job Description & Person Specification

·  Terms and Conditions of Employment

·  Application Form

Apply by downloading an application pack from www.ican.org.uk/jobs. Please send your completed application form to by 6 November 2017.

Please ensure that you have addressed all the skills listed in the person specification.

Interviews will be held at our Central Office in London on 17 November 2017.

Please contact Emma Hickley at if you would like to arrange an informal discussion about this post.

Thank you for your interest and we look forward to receiving your application.

Yours faithfully,

The Communication Trust

I CAN and The Communication Trust are committed to safeguarding and promoting the welfare of children. We carry out appropriate vetting and verifications on all staff prior to employment.

The Communication Trust

The Communication Trust is a coalition of over 50 not-for-profit organisations and is hosted by I CAN, the children’s communication charity.

Working together we support everyone who works with children and young people in England to support their speech, language and communication.

Our work focuses on supporting children and young people who struggle to communicate because they have speech, language and communication needs (SLCN) as well as supporting all children and young people to communicate to the best of their ability.

We do this because our ability to communicate affects us in every aspect of our lives. Many children could be helped to communicate better and some children need really focused support to reach their full potential. No child or young person should be denied that opportunity.

To read our strategy for 2013-2017 please click here.
The Trust’s work is supported by the Department for Education and other funders. More information can be found at www.thecommunicationtrust.org.uk

Who we work with
The Trust was founded by Afasic, BT, the Council for Disabled Children and I CAN. They recognised that in order to make a lasting impact for children and young people, particularly those with SLCN, we need to work collaboratively and collectively.

Since 2007 we have brought together over 50 organisations, combining the efforts of the not-for profit sector and working constructively with Government and civil society to ensure positive outcomes for children and young people.

JOB DESCRIPTION

POST: Projects Administrator – The Communication Trust

REPORTS TO: Programme Manager

Job summary

To first and foremost provide administrative and project support to The Communication Trust team. In addition, to provide financial administration across The Communication Trust to help ensure our budget is managed and balanced; we estimate this will be around one day per week.

Specific responsibilities

1.  Meeting and workshop organisation: provide administrative support to meetings including co-ordinating dates, arranging venues and refreshments, managing invites and rsvps, preparing papers, coordinating expense claims providing admin support on the day and taking minutes.

2.  Communications support: assist in the development of our online newsletters by gathering content from contributors, formatting articles and uploading documents onto our content management system.

3.  Project support: provide project support including monitoring enquiries, supporting the development and proofing of project materials, updating web content, sending promotional materials, researching promotional opportunities and liaising with external contacts as required.

4.  Stakeholder support: provide administrative support to our networks of stakeholders including the Communication Consortium, Local Champions and Language Leaders keep contact information on stakeholder networks up to date and accurate.

5.  Support for written reports: assist the team in producing briefings, policy responses and other reports including proofreading, formatting and checking references.

6.  Financial administration: provide financial administration across the Trust including processing invoices, expense claims, updating our financial records maintained in Excel, maintaining and cross-referencing our hardcopy financial files and supporting with all financial management tasks to balance the organisational budget.

Personal Development

1.  Undertake relevant training and development, as required.

2.  Participate and contribute to one’s own performance appraisal and supervision sessions.

General responsibilities

1.  Attend and contribute to appropriate staff meetings and training.

2.  Adhere to all relevant health and safety protocols as they apply in the course of the work.

3.  Ensure that all policies and procedures of The Communication Trust are adhered to at all times.

4.  Avoid any behaviour that discriminates against your fellow colleagues or potential employees.

5.  Safeguard confidentiality of information relating to children, staff and partners’ work.

The list of duties and responsibilities is by no means exhaustive and the post holder may be required to undertake other relevant and appropriate duties as required and the role is subject to regular review and appropriate modification.

Person specification – Projects Administrator

/ ESSENTIAL / DESIRABLE

Experience

/ ·  Previous office/administrative experience (paid or unpaid)
·  Previous experience using excel for financial or / and data management
·  Experience of using Microsoft Office products, including Word, Excel, PowerPoint and Outlook / Knowledge of Raiser’s Edge
Previous financial administrative experience
Knowledge of Sharepoint
Taking minutes at meetings

Skills

/ ·  Able to develop relationships with key stakeholders
·  Able to produce clear and coherent written materials
·  Able to use and understand Excel to monitor financial information or data management
·  Able to multi task and
prioritise own workload
·  Good organisational skills
and attention to detail
·  Able to pick up new skills and systems quickly
·  Able to work effectively as part of team
·  Able to use initiative to work independently
·  Able to stay calm and problem solve under pressure
Other Factors
/ ·  Committed to the overall aims of The Communication Trust
·  A flexible, positive attitude to performing a variety of duties
·  Commitment to safe guarding and promoting the welfare of children and young people.

Summary of Terms and Conditions

Job Title: / Projects Administrator
Contract: / Temporary to March 2018
Start Date: / ASAP
Location: / 31 Angel Gate, Goswell Road, London, EC1V 2PT
Annual Salary: / £20,419 (inclusive of all allowances)
Hours: / 35 hours per week with one unpaid hour for lunch each day, occasional out of hours working, overnight stays and some travel for which notice will be given.
Annual Leave: / 25 days per annum plus bank holidays and Christmas closure
Probation: / There is a standard probationary period of 6 months.
Pension: / After 3 months, staff employed on a continuing contract, or temporary contract of minimum 6 months, are entitled to join the I CAN group pension scheme with Aviva. Employer contribution 4.5%, minimum employee contribution 3%. This is offered as a salary sacrifice arrangement.
Perkbox / Employee wellbeing benefit providing hundreds of exclusive perks for staff ranging from discounts on shopping, entertainment and gifts, to gym membership, rewards and over 150 e-learning perks.
Childcare Voucher Scheme: / I CAN operates a childcare voucher scheme which allows staff to save on childcare costs.
Season Ticket Loan / Following the probation period, I CAN offers an interest free loan to purchase an annual season ticket from the relevant rail company or London Underground Ltd.
Cycle Loan: / We offer an interest free loan to purchase a bike for travel to & from work, after passing the probationary period.
Application for Employment Form
Please return your completed application form to:
I CAN Human Resources Team, 31 Angel Gate, Goswell Road, London, EC1V 2PT OR Email: ,uk

Please complete this form in full supplemented by additional sheets if necessary. CVs WILL NOT BE ACCEPTED

All personal data supplied to us on this form, which is subsequently processed is subject to the provisions of the Data Protection Act 1998.

Position applied for: Projects Administrator / Closing Date: 6 November 2017
Where did you see this job advertised?

Personal details

Last Name: / Title: (Mr/Mrs/Miss/Ms/Dr/Prof) / First names: (for official purposes)
Address: / Preferred name: (name you wish to be known as)
National Insurance number:
Post code: / Home telephone number:
E-mail address: / Work telephone number:
Mobile telephone number:
If you are a teacher, please provide:
DfES number:
GTC registration number:

Current Employment (if applicable)

Name of current/last employer:
Job title:
Start date: End date:
Description of your current job and key responsibilities:
Current /Final Salary:
What period of notice are you required to give to your present employer?
Reason for leaving:

Previous Employment

Start Date / End Date / Job Title / Employer / Reason for Leaving

Education and Qualifications

Date Gained / Name of School/College/University / Subject / Qualification and Grade

Training

Date / Topic Covered / Training Provider

Professional Membership/Registration

Issuing Body / Registration Number / Expiry Date

Suitability

Please assess yourself against the requirement of the Person Specification, giving examples of how you meet the defined criteria. Ensure you are concise and to the point. You may continue on additional sheets if necessary.

Referees

Please give the names and addresses of two referees, one of whom should be your current or most recent employer. Students should give the names of a lecturer/tutor/supervisor as appropriate. If you are applying for a post involving direct contact with children, at least one referee must be able to comment on your child contact experience. Your consent for I CAN to contact your referees is given by signature of this form. We will normally request references before interview; if you do not wish us to contact them without your consent, please put a cross (X) next to their name.

1. / Name: / Telephone number:
Capacity known to you:
Address: / Confidential fax number:
E-mail address:
2. / Name: / Telephone number:
Capacity known to you:
Address: / Confidential fax number:
E-mail address:

Additional Information

Please give below any further information that is relevant to your application, eg: your application is for a job share; periods of time when you would be unavailable for interview; any special requirements should you be invited for interview.

Relationships

Are you related to or acquainted with any of the Trustees, staff or pupils of I CAN? If so, please give details:

Asylum and Immigration Act 1996

Do you require permission to work in the UK? / Yes / No

If “Yes”, please state the permission you have to work in the UK (e.g. visa type and visa expiry date)

______

Rehabilitation of Offenders Act 1974

Do you have any convictions, cautions, reprimands or final warnings that are not ‘protected’ as defined by the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013)*?

Yes No

If ‘Yes’ please give details in a separate envelope.

*The amendments to the Exceptions Order 1975 (2013) provide that certain spent convictions and cautions are 'protected' and are not subject to disclosure to employers, and cannot be taken into account. Guidance on DBS eligibility and filtering of cautions and convictions can be found at:

·  http://www.legislation.gov.uk/uksi/2013/1198/pdfs/uksi_20131198_en.pdf

·  https://www.gov.uk/government/publications/dbs-check-eligible-positions-guidance

List 99/ Protection of Children Act List

Are you included on List 99 or the Protection of Children Act List? / Yes / No

I confirm that the information given on this form is, to the best of my knowledge and belief, true and complete. I also give my consent to the processing of my personal data by computer or other means in relation to my job application and possible future employment.

Signed……………………………………………………….. Date ………..

I CAN - Equal Opportunities Monitoring Form – Recruitment

Please do not write your name on this form.

Thank you for taking the time out to fill in this form. We are asking these questions to understand better the composition of our workforce by gender, ethnic origin, age, sexual orientation and faith. This information will help us guide our recruitment strategies.

We can assure you that the information provided will be kept completely confidential.

I CAN is committed to equal opportunities and has a policy that is supported by a code of practice.

Please state which post you are applying for / Lead Professional Advisor
Gender (please tick) & Year of Birth
Male / Female / Year of Birth
Disability
Do you consider yourself to have a disability? (please tick) / Yes / No
The Disability discrimination Act defines disability as “a physical or mental impairment which has a substantial and long term effect on the person’s ability to carry out normal day to day activities”
Ethnic Origin
Please indicate how you would prefer to describe your ethnic origin (please tick) then specify in the most relevant sub-category (please tick)

A

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B

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C

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Chinese Welsh / Chinese / Other (please specify)

D

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E

Traveller or Gypsy

F

White / White British / White English / White Scottish
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Faith
Please indicate below how you would prefer to describe your faith or tick “none” OR “prefer not to state”
None
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Sexual Orientation
Please indicate how you would prefer to describe your sexual orientation (please tick)**
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By completing this form I understand that I give my consent under the Data Protection Act 1998 for the information contained in this form to be processed in accordance with I CAN policy for the purposes of equal opportunities monitoring.

*The categories used are those given by the Commission for Racial Equality.

** The categories used are those given by the Equal Opportunities Commission.