NAME OF THE AGENCY

POSITION DESCRIPTION

POSITION DETAILS
Division: / Position Title: / Human Resource Officer
Business Unit: / Classification/ Grade:
Position No.: / Reports to: / TBC
Location: / Positions reporting to this position: / This position has no direct reports
Primary Purpose of the Position
Assist the HR team with a range of HR activities, including general administration, HR systems maintenance, contribution to review of HR policy, and provision of advice and support to divisional managers and staff.
Organisational Culture Capabilities
Organisational culture capabilities are fundamental to the achievement of the State Plan and apply to all roles across the sector. The selection process will ascertain your compliance with these capabilities. In performing this role, you are expected to demonstrate the 5 culture capabilities at the following levels:
Capability: / Level / Capability: / Level / Capability: / Level
Customer Focus / 3 / Teamwork / 3 / Building Strategic Partnerships / 3
Cultural Awareness / 3 / Taking Ownership / 3

The following selection criteria form a specific part of the selection process. Candidates for this role must address each of these items specifically in their application.

SELECTION CRITERIA -CAPABILITIES (Maximum of 8 selection criteria)
All selection criteria listed in the first column below are specific to this role, and must be addressed by applicants for this position.
1. Communication /
  • Utilises Written Communication Effectively: Level 3
  • Communicates Verbally: Level 3
  • Influences and Negotiates: Level 2

Listens, interprets and conveys information in a clear and accurate manner, provides timely delivery of information and selects the most appropriate method of communication.
2. Analytical Thinking and Problem Solving /
  • Undertakes Analysis: 3
  • Solves Problems: Level 3
  • Uses Initiative and Innovation: Level 2

Identifies and analyses situations and/or issues, considers options, develops solutions, and decides on, implements and monitors appropriate solutions.
3. Technology /
  • Uses Computer Systems: Level 2
  • Uses Electronic Systems: Level 2

Operates computer hardware and software, departmental systems and electronic systems effectively.
4. Technical Leadership /
  • Knows Role and Organisation: Level 2
  • Technical/Occupational/Professional knowledge: Level 3
  • Develops and Maintains Capabilities: Level 3
  • Applies Technical/Professional Expertise: Level 3

Applies and improves specialised technical knowledge, skills and judgment to achieve outcomes.
5. Policy Development /
  • Undertakes Research: Level 2
  • Develops Policy: Level 3

Leadership or participation in policy development through consultation, stakeholder engagement, scoping needs, development, implementation and review.
SELECTION CRITERIA – ADDITIONAL
6.
7.
8.
Key Challenges and Influences
  • Maintaining a high degree of accuracy, and respecting confidentiality when managing HR and personnel systems.
  • Maintaining open and effective two-way communication with divisional managers and staff in order to effectively respond to issues.

Key Outcomes/Accountabilities
  • Provide general administration assistance to the HR team as required to assist in the achievement of business objectives
  • Process and maintain the system of applications for allowance payments, leave requests, promotions, remuneration reviews, and other HR issues.
  • Assist the HR team in reviewing and developing human resource policies and procedures for the Department/ Agency.
  • Support and assist managers in undertaking and implementing HR processes in their divisions.
  • Administer letters of offer and employment status changes to ensure employment records are accurate and up to date.
  • Liaise with external providers to undertake recruitment, and coordinate employment applications.
  • Maintain the personnel database and files (HRIS), including employee records, workers compensation files, performance management data, and remuneration records.
  • Act as a point of reference for HR queries from staff and managers across the Department/ Agency.

CERTIFICATION
...... /...... /......
Chief ExecutiveDate: /
...... /...... /......
Executive DirectorDate:
...... /...... /......
Occupant:Date: