CHELTENHAM WOODS HOMEOWNERS’ ASSOCIATION (CWHOA)

Monthly MEETING Minutes

May 2nd, 2016 7:00 pm

MEMBERS PRESENT:

•  Larry Rouse, President

•  Dr. Patrice Robinson-Haley, Treasurer

•  Felicia Johnson-Bradley, Secretary

•  Steven Richardson

•  Darlene Pryor

CWHOA VISION STATEMENT

The CWHOA is dedicated to enhancing the quality of life in Cheltenham Woods by preserving the common welfare and property values of the community by working in partnership with neighbors, businesses, law enforcement, and county agencies to ensure progressive and safe community.

I. Call Meeting to Order at 1900 by Mr. Rouse

II. March minutes were approved.

III. OLD BUSINESS

A.  Status of Architectural Contract –Patrice reported she had a person who was going to submit a proposal and has not and she will continue to contact him.

B.  Lighting Status – Steve reported all lights are fixed in the entrance area and the light over the Community Center door will need to be replaced.

C.  Security Cameras – Steve state once he gets the software, log in and the password he will be able to check the cameras. Patrice and Larry will be forwarding that information to him.

D.  Website – Need to reset password before Steve and Felicia can post old minute and update webpage. Steve and Felicia will set a date to meet to do an update.

E.  Landscape - Patrice stated there is a new contract for landscaping and they had plant flowers and put mulch around some of the trees on Blackstone. She also asked the landscapers for an estimate what would they charge to replace the rubber chips in the children’s play area, however they have not forward her an estimate. It was requested by a homeowner to move the picnic table from the children’s play area, a Police Officer told him people use the bench to sit and watch people houses and later break into them. Larry stated he will have the bench demolished because it did not appear to be the right type of material and he will put in the budget next year to replace the bench although people do sit with their children while they are playing.

F. Towing – Patrice stated the towing guy was not contacted because there

were two homeowners that were sent letters and they moved their vehicles.

G. Insurance – A section in the insurance policy was added to protect Board

members and Patrice stated the PME never received the invoice and they will

be sending a payment before the policy expires om the 15th.

H. Pool – Larry states the pool will open one (1) week earlier will continue with the same contractor last year. He stated the difference would be three (3) guards on Friday, Saturday and Sunday to provide for better coverage during party times. There was a minimum difference in the amount of coverage.

IV. NEW BUSINESS

A. Finance Report - April 123,988.39 and Mutual Funds $348,159.35

May 139,709.83 and Mutual Funds $348,701.57

Two people requested payment plans Patrice stated the Lawyer has not submitted a report since February and she received an email stating they are on a new system and will forward a report this month.

B. Architectural Report – stated above

C. Pool Report – stated above

D. Social Report

1. Yard Sale – Patrice will check with Stacey if she put the ad in Penny Savers

2. Community Day – Is schedule for August 28th, will get an update from Stacey

E. Other Items

1. Plans for the Basketball Court Area – Patrice stated she received one bid to

plant grass in the area and she wanted another bid. It was suggested prior

meetings to have an adult exercise area, however the cost was $15,000 which

was too costly to build in the area and suggested to get another bid.

2. Plans for Children Area – stated above

3. Restoration/Replacement of wooden picnic tables/benches – Larry states the

table and benches need to be replaced and he will do an assessment and put together a packet and begin to request bids.

V. OPEN DISCUSSION FORM -

There was a discussion whether or not we are going to have a yard sale and Patrice stated she will meet with Stacey and find out if she put an ad in the penny savers and everything else should be easy to do.

Patrice stated we need to go door-to -door to get the Bylaws signed and we are in need of 49 more signatures.

VI. CALL MEETING TO CLOSE – meeting was adjourned at 1928.