Village of Bloomfield Board of Trustees meeting of February 24, 2010
Present: Mayor Falsone
Trustees: Barnard, Charlebois, Kimball,
Kathy Conradt, Brian Rayburn, Brian Steenburn
Morgan Wesson (Daily Messenger), Ron Hawkins, Nancy Long
Excused: Trustee MacMillan
The meeting was opened at 5:30 pm with the pledge to the flag.
Mayor’s Report:
1. Met with financial advisor and Engineer to discuss funding options of a water capital project and detailed a time line. Will send a pre-application to Rural Development for funding.
2. Sent a letter of support for the School District to apply for an efficiencies grant to conduct a study for a regional school system.
Minutes: The minutes of the January meeting were approved as submitted.
CEO report: no questions or concerns regarding monthly report.
Clerk’s report:
1. Board reviewed the monthly financial report.
2. Presented Abstract #9 (vouchers 300-334, B8 in the following amounts: General Fund $24,086.92; Water Fund $8,509.04; Sewer Fund $45,757.09; Trust and Agency $6,914.64, Beautification Fund $16.76. Trustee Charlebois motioned, Trustee Barnard seconded and it was unanimously carried to pay the bills as presented. Trustee Barnard motioned, Trustee Charlebois seconded and it was unanimously carried to transfer $3275 in the General Fund from A1990.4 to A1325.4 and in the Water Fund $3911 from F1990.4 to F8320.4 in the amount of $2420, to F8320.41 in the amount of $1140, to F8320.42 in the amount of $125, and to F8340.2 in the amount of $228. The Clerk and Supervisor of Public Works declared that all goods have been received and all services rendered.
3. Placed the legal notice in the paper for the DEC permit application for Michigan St well #2.
4. Planning Board met and reviewed the site plan for the proposed fire hall and gave conditional approval:
a) Fire District must resubmit and receive approval from the Planning Board and Village engineer for lighting plan
b) Fire District must receive approval from the Village Engineer for the list of items submitted to the Fire District by the Village Engineer
c) Planning Board will send a letter to the Town Board regarding the lack of a formal easement for the shared access to the Town Hall.
d) Planning Board strongly urges Village Board to send a letter to the Town Board requesting that the Town work cooperatively with the Fire District to relocate the sewer line under the Town Hall. The most economically advantageous time to relocate the line would be during the fire hall construction. The Village Board will send a letter.
5. Attended an excellent NYCOM sponsored workshop on long-term financing.
Public works report: Brian Rayburn reported:
WATER
1. The communication system has been working at about 95%. Aqua Logics and the FCC were determined that the system should be restored to its original frequency (as licensed). If there are any more problems, FCC will come out and sweep for interference. There is a business in Rochester with the same frequency which may be competing with ours.
2. Chatfield Engineers are currently working on the Michigan Street well tie in project. We have determined what portions of the project we will do in house and the Engineer is in the process of trying to get the remainder of the work within budget.
3. There were three water leaks on Maple Ave. in February.
4. Met with FSI Technology to discuss new technology for monitoring the water system. This technology would allow remote monitoring and control from a cell phone or computer with internet access. The system would be very beneficial and is included in the 2010/11 budget requests.
SEWER and WWTP
1. A bearing failed on an RBC shaft at the WWTP during a weekend. The RBC was shut down until the following Monday and the bearing was replaced by our crew. The failure had little or no impact on the treatment plant process.
2. In February, there has been some extensive “house cleaning” and maintenance projects completed or started at the WWTP. A good portion of the work is heavy cleaning and painting to give a more appealing impression of the WWTP during DEC inspections and various tours.
3. Several manholes that have been MIA for several years have been located, mapped and documented for future ease of location.
4. The Inflow and Infiltration study is scheduled to begin on or about April 1st in conjunction with Rural Waters.
STREETS
1. Water break holes and pot holes are being monitored and filled as needed.
2. Plowing of streets and sidewalks has been ongoing.
3. Stream cleaning will begin in March as conditions permit.
EQUIPMENT
1. Preparation of the street sweeper will begin in March.
2. The hydraulic hammer is in service.
TRAINING
Send the following employees to the listed upcoming training sessions:
1) Line location and leak detection. 4/15, Batavia. Brian, Brian, Rick, Chris, Dan. Total cost - $65.00
2) Distribution training. 4/27, Montour Falls. Brian, Brian, Rick, Chris, Dan. Total cost - $70.00.
3) Water Works spring conference. 4/20 – 4/22, Saratoga. Brian, Brian. Total cost $600. This is one of the few workshops available for sewer credits.
Mayor Falsone motioned Trustee Barnard seconded and it was unanimously carried to approve the training workshops requests, and to pay for the Saratoga workshop from the Sewer Fund.
MISC. Will be meeting with the representative for Geotilities next week to go over our requirements for GPS locating of utilities.
Engineers report: none
Committee reports:
1. Comprehensive Plan – Clerk apologized for not completing the final draft update. The committee will be reconvened after the final changes are made. It is hoped that the final document will be ready for public hearing in the spring.
2. WOLCDC – Goals for 2010 and the status of Richmond and East Bloomfield membership were discussed at the annual meeting in January. The next meeting will be in West Bloomfield on Feb. 26.
3. Water Committee – no report
4. Recreation committee – no report
5. Insurance committee – options for health care insurance still under review.
New business:
1. SEQR for water capital project
- The water project will involve replacement of existing water mains to be constructed adjacent to the current water lines in the existing easements. Mayor Falsone motioned, Trustee Barnard seconded and it was unanimously carried to declare the proposed water main replacement capital project an unlisted action with the Village Board of Trustee as lead agency for the environmental review.
b. Trustee Charlebois motioned, Trustee Kimball seconded and it was unanimously carried to make a negative declaration of environmental impact of the water main replacement capital project as the replacement of the water lines on Michigan St north to the Village line, the water lines on Maple Ave. south to the Village line, the water lines on Oakmount Ave. from Main St south to Rtes 5&20, and portions of the water line on South Ave. and State St., as depicted on the map, and valves, curb stops and other appurtenances as needed for this project.
The roll call vote was: Trustee Barnard – yes, Trustee Kimball – yes, Trustee Charlebois – yes, Mayor Falsone – yes, and Trustee MacMillan –excused, and the resolution was adopted.
2. Out-of-district water users
a. There is a concern for the possible effects upon the out-of-district users on Maple Ave. as a result of the proposed water line replacement.
b. Currently there are two out-of-district users being served with their private line beginning at a point inside of the Village boundary at 26 Maple Ave. The Village currently does not have a formal contract for service for these accounts.
c. It is also believed that there is currently an unmetered water leak on the line serving 2751 St Rte 444.
d. The Village will send a registered letter to the property owner requesting that the repair be completed by fall of 2010 in order to continue water service, with a copy to the other account served by the private line. A contract for continued service to out-of-district users will be drafted by the Village Attorney. A letter will also be sent to the Town requesting that a Town water district be created for the out-of-district users.
3. Bond resolution for water main replacement capital project.
Trustee Charlebois offered the following resolution which was seconded by Trustee Kimball:
WHEREAS, the purpose hereinafter described consists of water system capital improvements authorized to be undertaken by the Village Board of Trustees pursuant to the Village Law;
WHEREAS, the Village, acting as lead agency under the State Environmental Quality Review Act and the applicable regulations promulgated thereunder (“SEQRA”), has completed its environmental review and, on February 24, 2010, has duly issued a negative declaration with respect to the unlisted action and has determined that the implementation of the action as proposed will not result in any significant adverse environmental impacts; now therefore, be it
RESOLVED BY THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF BLOOMFIELD, NEW YORK (hereinafter referred to as the “Village”), by the favorable vote of not less than two-thirds of all of the members of such Board, as follows:
Section 1. The Village of Bloomfield shall undertake the construction of water system improvements, to include the reconstruction of a water supply distribution system, and the acquisition of original furnishings, equipment, machinery or apparatus, or the replacement of such equipment, machinery or apparatus, and other incidental improvements that may be required in connection therewith for such construction and Village use (hereinafter referred to as “purpose”), and general obligation serial bonds in an aggregate principal amount not to exceed $1,300,000 and bond anticipation notes in anticipation thereof (and renewals thereof) of the Village are hereby authorized to be issued to finance said purpose.
Section 2. The estimated aggregate maximum cost of said purpose, including preliminary costs and costs incidental thereto and costs of the financing thereof, is estimated to be $1,300,000 and said amount is hereby appropriated therefore. The plan for financing of said purpose is to provide all of such maximum cost by issuance of obligations as herein authorized.
Section 3. It is hereby determined and declared that (a) said purpose is one of the class of objects or purposes described in Subdivision 1 of Paragraph (a) of Section 11.00 of the Local Finance Law, and that the period of probable usefulness of said purpose is forty (40) years, (b) the proposed maximum maturity of said bonds authorized by this resolution will be in excess of five years, (c) current funds required to be provided prior to the issuance of the bonds or notes herein authorized, pursuant to Section 107.00 of the Local Finance Law, to the extent applicable, if any, will be provided, (d) the notes herein authorized are issued in anticipation of bonds for an assessable improvement, and (e) there are presently no outstanding bond anticipation notes issued in anticipation of the sale of said bonds.
Section 4. The bonds and notes authorized by this resolution shall contain the recital of validity prescribed in Section 52.00 of the Local Finance Law and such bonds and notes shall be general obligations of the Village and all the taxable real property in the Village is subject to the levy of ad valorem taxes to pay the principal thereof, and interest thereon, without limitation as to rate or amount.
Section 5. It is hereby determined and declared that the Village reasonably expects to reimburse the general fund, or such other fund as may be utilized, not to exceed the maximum amount authorized herein, from the proceeds of the obligations authorized hereby for expenditures, if any, from such fund that may be made for the purpose prior to the date of the issuance of such obligations. This is a declaration of official intent under Treasury Regulation §1.150-2.
Section 6. The power to further authorize the sale, issuance and delivery of said bonds and notes and to prescribe the terms, form and contents of said bonds and notes, including, without limitation, the power to contract and issue indebtedness pursuant to §169.00 of the Local Finance Law, the consolidation with other issues, the determination to issue bonds with substantially level or declining annual debt service, all contracts for, and determinations with respect to, credit or liquidity enhancements, if any, and to sell and deliver said bonds and notes, subject to the provisions of this resolution and the provisions of the Local Finance Law, is hereby delegated to the Village Treasurer, the Village’s chief fiscal officer. The Village Treasurer and the Village Clerk or Deputy Clerk are hereby authorized to sign by manual or facsimile signature and attest any bonds and notes issued pursuant to this resolution, and are hereby authorized to affix to such bonds and notes the corporate seal of the Village of Bloomfield.
Section 7. The faith and credit of the Village of Bloomfield, New York, are hereby irrevocably pledged for the payment of the principal of and interest on such bonds and notes as the same respectively become due and payable. An annual appropriation shall be made in each year sufficient to pay the principal of and interest on such obligations becoming due and payable in such year.
Section 8. After compliance with Section 9 hereof, this resolution shall be published in full by the Village Clerk of the Village of Bloomfield together with a notice in substantially the form prescribed by Section 81.00 of said Local Finance Law, and such publication shall be in each official newspaper of the Village, in the manner prescribed by law. The validity of said bonds and bond anticipation notes issued in anticipation of the sale of said serial bonds, may be contested only if such obligations are authorized for an object or purpose for which said Village is not authorized to expend money, or the provisions of law which should be complied with, at the date of publication of this resolution are not substantially complied with, and an action, suit or proceeding contesting such validity is commenced within twenty (20) days after the date of such publication; or if said obligations are authorized in violation of the provisions of the Constitution.