Sample Bowling Club
Clubrooms Hire Agreement
The ………… Bowling Club has a policy of making its clubrooms available for responsible community use.
The external hire of the facilities will be subject to:
-prior club approval of the facilities being used for the proposed event
-the signing of a facility hire agreement and prepayment of a non-refundable deposit and a prescribed bond
-arranging special licences where necessary, the cost of which will be paid by the hirer. (Note licences need to be applied for no later than 25 days prior to the event. Compliance with the licence provisions is a condition of hire).
The following hire conditions will apply:
1. Groups intending to use the club’s greens must ensure that players wear flat-soled
footwear. Sneakers, jandals, sand-shoes etc are fine, as long as there is no raised
heel or sharp and exaggerated tread. It is perfectly acceptable for those without flat-
soled footwear to bowl in socks, stockings or bare feet.
Groups playing bowls are asked to follow all directions given by those club members
assisting. Only people involved in pre-arranged bowls will be allowed on the green.
2.Smoking is not permitted anywhere inside the clubrooms or on the greens. Smoking
is allowed on the green surrounds and in designated areas outside the building providing use is made of the ashtrays provided.
3.The club’s kitchen facilities, including crockery and cutlery, will be available to the
users or by the chosen commercial caterer. The use of the club BBQ may be available for a negotiable fee.
4.Where bar facilities are required, all supplies (including supplies beyond the normal
range carried by the club), shall be ordered through and dispensed by the club.
The consumption of liquor outside the clubhouse will be restricted to areas advised
by the Club/Events Manager. Such approved areas do not include the club’s carpark.
5. Costs incurred across the bar are separate from hireage costs and must be settled
by the conclusion of the function. EFTPOS facilities are available, but NOT payment
by credit card.
Where the hirer chooses to run a dry till a deposit of $1000 is required and any unpaid balance must be paid at the conclusion of the function.
6.Under the conditions of the club’s lease and its liquor licence, the selling of liquor
must stop at midnight. The clubrooms must be vacated by 1am.
Music and other loud noise from the function shall be controlled so that unreasonable disturbance is not caused to neighbouring residents.
All other conditions of any special licence (a copy of which will be made available) must be adhered to.
7.The hirer will be responsible for cleaning the clubrooms after the function and returning it to the same state in which it was presented to them. This will include removal of any decorations or displays erected. The facilities must be available, in a thoroughly clean state, for the use of club members the following day at a time to be agreed with the Club/Events Manager. In some cases, this could be as early as 8.30am.
8.In addition to the deposit, all users (service organisations excepted) will be required to prepay a refundable* bond as prescribed in the fee schedule, no later than 7 days before the date of the function. *Refund of the bond in whole or in part shall be at the sole discretion of the club, taking into account the level of any damage incurred, delay in cleaning the clubrooms, and/or the costs of any additional cleaning required. The hirer shall also be responsible for any repair costs which exceed the bond payment.
9. Users will be invoiced for their hireage costs immediately following the function, with payment required within seven days. Any unused portion of the bond referred to above may be used as part payment of the hire fee.
10.In any situation where it has been agreed that someone from the club will not in
attendance during the hire period, the hirer shall be responsible for arranging their
own public liability insurance before hiring the facilities, as the hirer may be held
liable for any loss they cause, if found negligent.
Club Contact:Sample Bowling ClubPostal address …
PO Box … E-mail …
Phone …Fax …
Schedule of Fees – (Note all fees are GST exclusive)
Facility hire fees shall be based on the following:
- For regular meetings of service organisations and clubs $
(Rotary, Lions, Probus etc)
- Hire per hour$
- Half day hire $
- Full day hire $
- Evening functions$
- Bar persons$20 each per hour
In addition:
- Catering If provided by the club, catering will be charged on the
basis of the numbers shown on the booking confirmation
- Hire of green, bowls and event support $15 per head
- Special licence (incl GST)$63
Deposit
A non-refundable deposit of $200 is required when confirming the hire. The balance of the hire fees shall be payable within 7 days of the hire date.
Bond payment
Service organisations excepted, the hirer is required to prepay a refundable* bond of $500. Any refund of the bond in whole or in part shall be at the sole discretion of the club, taking into account the level of any damage incurred and the costs of any additional cleaning required.
Users will be invoiced immediately following the function and any unused portion of the bond
referred to above may be used as part payment of the hireage fee.
Cheques should be made payable to the ………………… Bowling Club Inc.
Booking Confirmation and Facility Hire Agreement
To: The Club/Events Manager……………………………… Bowling Club
Organisation/individual making booking ……….………………………………………...
Contact details: Phone …………………E-mail ………………………………………….
Postal address……...... …………………………………………
Date of function …….………….
Starting time:………………..…am/pm. Finishing time..…..……………….am/pm
Nature of function………………………………………………… Numbers attending …………
Do you intend to play bowls? Yes/No If Yes, how many players?......
Bar facilities requiredYesNo
Catering (please circle which applies):
No catering required Bringing own food Using club’s caterer
(menu preference attached)
Using commercial caterer …… If so, access time required:
I have read and accept the conditions of facility hire (dated August 2009) for the above clubrooms.
Signature:Date:
Please also advise the club if you have any special food or drink requirements.
Your booking will be confirmed on receipt of a $200 deposit.
Please note deadlines and timeframes for special licence applications, and deposit, bond and hire fee payments.
Bar charges are separate and must be settled by the conclusion of the function. EFTPOS is available but NOT Credit Card facilities.
Bowling Club Facility Hire Agreement … August 2009 1