July 2016 Waiver Item W-16 - Meeting Agendas (CA State Board of Education)

State Testing Apportionment Information Report Waivers

Page 1 of 4

California Department of Education
Executive Office
SBE-005 General (REV.08/2014) / ITEM #W-16

CALIFORNIA STATE BOARD OF EDUCATION

JULY 2016 AGENDA
General Waiver

SUBJECT

Request by seven local educational agencies to waive the State Testing Apportionment Information Report deadline as stipulated in the California Code of Regulations, Title 5, Section 11517.5(b)(1)(A), regarding the California English Language Development Test; or Title5, Section 1225(b)(3)(A), regarding the California High School Exit Examination; or Title 5, Section 862(b)(2)(A) prior to February 2014, regarding the Standardized Testing and Reporting Program; or Title 5, Section 862(b)(2)(A), regarding the California Assessment of Student Performance and Progress System.
Waiver Numbers:
El Dorado Union High School District 17-4-2016
Eureka City Schools District 21-4-2016
Fairfield-Suisun Unified School District 12-4-2016
Hillsborough City Elementary School District 23-4-2016
Newhall School District 27-4-2016
Nicasio School District 22-3-2016
Redwood City Elementary School District 14-2-2016 /

Action

Consent

SUMMARY OF THE ISSUES

State regulations for the California English Language Development Test (CELDT), the California High School Exit Examination (CAHSEE), the Standardized Testing and Reporting (STAR) Program, and the California Assessment of Student Performance and Progress (CAASPP) each include, as a condition to be eligible for apportionment reimbursement, an annual deadline for the return of a certified State Testing Apportionment Information Report for prior year testing.

The local educational agencies (LEAs) filing for this waiver request missed the regulatory deadline for one or more State Testing Apportionment Information Report(s) for the 2013–14 and 2014–15school years.

Authority for Waiver:Education Code (EC) Section 33050

RECOMMENDATION

Approval Approval with conditions Denial

The California Department of Education (CDE) recommends that the state regulatory deadline for submission of the StateTesting Apportionment Information Reports be waived for the LEAs and school year(s) shown on Attachment 1.

SUMMARY OF KEY ISSUES

Each fall, the CDE develops separate State Testing Apportionment Information Reports for the CELDT, CAHSEE, and CAASPP compiled from data produced by the testing contractors. STAR reports were developed and distributed from 1998 to 2013. The reports include the amount to be apportioned to the LEA based on the number of pupils tested during the previous school year. The CDE distributes the reports to the LEAs. State regulations require each LEA to certify the accuracy of the report by returning a signed report to the CDE by the regulatory deadline.

CDE staff verified that these LEAs submitted reports after the deadline and are required to submit a waiver as a condition to receive the applicable apportionment reimbursement.

Demographic Information:

El Dorado Union High School District has a student population of 6,847 and is located in an urban area of El Dorado County.

Eureka City Schools District has a student population of 3,734 and is located in a rural area of Humboldt County.

Fairfield-Suisun Unified School District has a student population of 21,966 and is located in a suburban area of Solano County.

Hillsborough City Elementary School District has a student population of 1,497 and is located in a suburban area of San Mateo County.

Newhall School District has a student population of 6,845 and is located in a suburban area of Los Angeles County.

Nicasio School District has a student population of 50 and is located in a rural area of Marin County.

Redwood City Elementary School District has a student population of 4 and is located in an urban area of San Mateo County.

Because this is a general waiver, if the State Board of Education (SBE) decides to deny the waiver, it must cite one of the seven reasons in EC 33051(a), available at

SUMMARY OF PREVIOUS STATEBOARD OF EDUCATION DISCUSSION AND ACTION

The SBE has approved all previous LEA requests to waive the State Testing Apportionment Information Report deadline since deadlines for submission of the State Testing Apportionment Information Reports were added to the California Code of Regulations.The SBE Waiver Policy 08-#:State Testing Apportionment InformationalReport Deadline is available at

FISCAL ANALYSIS (AS APPROPRIATE)

If these waivers are approved, these seven LEAs will be reimbursed for the costs of the CELDT, CAHSEE, STAR Program, or the CAASPP System for the 2014–15school year. Total costs are indicated on Attachment 1, and the waiver requests from each LEA are included as Attachments 2 through8.

ATTACHMENT(S)

Attachment 1:Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline(2 Pages)

Attachment 2:El Dorado Union High School District General Waiver Request

17-4-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 3:Eureka City Schools District General Waiver Request

21-4-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 4:Fairfield-Suisun Unified School District General Waiver Request

12-4-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 5:Hillsborough City Elementary School District General Waiver Request

23-4-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 6:Newhall School District General Waiver Request 27-4-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 7:Nicasio School District General Waiver Request 22-3-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

Attachment 8: Redwood City Elementary School District General Waiver Request

14-2-2016 (2 Pages). (Original waiver request is signed and on file in the Waiver Office.)

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 1

Page 1 of 2

Local Educational Agencies Requesting Waiver of State Testing Apportionment Information Report Deadline

Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / Reimbursement
Amount / Union
Position
17-4-2016 / El Dorado Union High School District / Requested:
July 1, 2015 to
March 1, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / California Assessment of Student Performance and Progress System (CAASPP), California High School Exit Examination (CAHSEE), & California English Language Development Test (CELDT) / Yes / 2014–15 / $15,626.26 / Support
21-4-2016 / Eureka City Schools District / Requested:
July 1, 2015 to
March 1, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / CAASPP & CELDT / Yes / 2014–15 / $9,560.16 / No Comments or Objections
12-4-2016 / Fairfield-Suisun Unified School District / Requested:
July 1, 2015 to
March 1, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / CAASPP / Yes / 2014–15 / $38,707.80 / Neutral
23-4-2016 / Hillsborough City Elementary School District / Requested:
July 1, 2015 to
March 1, 2016
Recommended:
July 1, 2015 to
March 1, 2016 / CAASPP / Yes / 2014–15 / $3,258.36 / Support
Waiver Number / Local Educational Agency / Period of Request / Test Report(s) Missing / Report(s) Submitted / School Year(s) / Reimbursement
Amount / Union
Position
27-4-2016 / Newhall School District / Requested:
July 1, 2013 to December 31, 2013
Recommended:
July 1, 2014 to December 31, 2014 / CELDT / Yes / 2013–14 / $10,640.00 / Support
22-3-2016 / Nicasio School District / Requested:
July 1, 2015 to
December 31, 2015
Recommended:
July 1, 2015 to
December 31, 2015 / CELDT / Yes / 2014–15 / $70.00 / Support
14-2-2016 / Redwood City Elementary School District / Requested:
July 1, 2014 to
June 30, 2015
Recommended:
July 1, 2015 to
December 31, 2015 / CELDT / Yes / 2014–15 / $21,615.00 / Support

Created by the California Department of Education

May 17, 2016

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 2

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 0961853Waiver Number: 17-4-2016Active Year: 2016

Date In: 4/21/2016 8:30:09 AM

Local Education Agency: El Dorado Union High School District

Address: 4675 Missouri Flat Rd.

Placerville, CA95667

Start: 7/1/2015End: 3/1/2016

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASP

Ed Code Section: CCR, Title 5, Section 862(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CCR, Title 5, [Section 862(b)(2)(A) …postmarked by March 1…]

Outcome Rationale: The CAASPP 2014-15 Apportionment Information Report was not submitted by the March 1, 2016 deadline and therefore El Dorado Union High School District submits a General Waiver to the California Department of Education for approval by the State Board of Education.

Student Population: 6847

City Type: Urban

Public Hearing Date: 4/12/2016

Public Hearing Advertised: Agenda posted on district website and board packets to board members

Local Board Approval Date: 4/12/2016

Community Council Reviewed By: Ponderosa High School Site Council

Community Council Reviewed Date: 4/20/2016

Community Council Objection: N

Community Council Objection Explanation:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 2

Page 1 of 2

Audit Penalty YN: N

Categorical Program Monitoring: N

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 2

Page 1 of 2

Submitted by: Mr.ChristopherMoore

Position: Assistant Superintendent Educational Services

E-mail:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 2

Page 1 of 2

Telephone: 530-622-5081 x7226

Fax: 530-622-5087

Bargaining Unit Date: 03/04/2016

Name: California School Employees Association

Representative: Karen Jones

Title: CSEA Vice President

Position: Support

Comments:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 3

Page 1 of 1

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 3

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 1275515Waiver Number: 21-4-2016Active Year: 2016

Date In: 4/22/2016 9:01:51 AM

Local Education Agency: Eureka City Schools District

Address: 2100 J St.

Eureka, CA95501

Start: 7/1/2015End: 3/1/2016

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: 862(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: Section 862(b)(2)(A)...postmarked by March 1....

Outcome Rationale: The initial CAASPP Apportionment report provided to Eureka City Schools (ECS) was incorrect. The review, correction and submission of the revised report could not be made prior to March 1, 2016 deadline. It is important to ECS that all available revenue sources, including CAASPP apportionment be collected. These funds will be used to support the district goals specified in the 2015-2016 Local Control Accountability Plan.

Student Population: 3734

City Type: Rural

Public Hearing Date: 4/21/2016

Public Hearing Advertised: It was sent to all the school sites and posted at the district office.

Local Board Approval Date: 4/21/2016

Community Council Reviewed By: Eureka City Schools Cabinet

Community Council Reviewed Date: 4/6/2016

Community Council Objection: N

Community Council Objection Explanation:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 3

Page 1 of 2

Audit Penalty YN: N

Categorical Program Monitoring: N

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 3

Page 1 of 2

Submitted by: Mr.MichaelDavies-Hughes

Position: Assistant Superintendent, Educational Services

E-mail:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 3

Page 1 of 2

Telephone: 707-441-3363

Fax: 707-441-3338

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 3

Page 1 of 2

Bargaining Unit Date: 4/29/2016

Name: Teacher’s Association

Representative: David Demant

Title: President

Position: No comments or objections

Comments:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 4

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 4870540Waiver Number: 12-4-2016Active Year: 2016

Date In: 4/15/2016 2:13:38 PM

Local Education Agency: Fairfield-Suisun Unified School District

Address: 2490 Hilborn Rd.

Fairfield, CA94534

Start: 7/1/2015End: 3/1/2016

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: 862(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CAASPP – CCR, Title 5, [Section 862(b)(2)(A) …postmarked by March 1…]

Outcome Rationale: The March 1st deadline was inadvertently missed. The Apportionment Report was submitted to CDE on March 6, 2016.

Student Population: 21,966

City Type: Suburban

Public Hearing Date: 4/14/2016

Public Hearing Advertised: FSUSD District webpage, local newspapers, local government office and post office, public display at District Office, school unions notified.

Local Board Approval Date: 4/14/2016

Community Council Reviewed By: Fairfield-Suisun USD Governing Board

Community Council Reviewed Date: 4/8/2016

Community Council Objection: N

Community Council Objection Explanation:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 4

Page 1 of 2

Audit Penalty YN: N

Categorical Program Monitoring: N

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 4

Page 1 of 2

Submitted by: Ms.ShelleygGhannam

Position: Assessment Operations Manager

E-mail:

Telephone: 707-399-5102

Fax: 707-399-5164

Bargaining Unit Date: 03/21/2016

Name: Fairfield Suisun Teachers Association

Representative: Laurel Salerno-White

Title: Union President

Position: Neutral

Comments:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 5

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 4168908Waiver Number: 23-4-2016Active Year: 2016

Date In: 4/22/2016 3:31:06 PM

Local Education Agency: Hillsborough City Elementary School District

Address: 300 El Cerrito Ave.

Hillsborough, CA94010

Start: 7/1/2015End: 3/1/2016

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CAASPP

Ed Code Section: CCR Title 5 Sec.862(b)(2)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: [...postmarked by March 1...]

Outcome Rationale: Due to an oversight after revised apportionment figures were received, the 2014-15 Apportionment Information Report from the district was submitted on March 4, 2016, three days past the March 1, 2016 deadline. These funds help support the administration of our CAASPP testing program which has a clear benefit to student achievement. We respectfully request a waiver/extension of the filing deadline so that we may be reimbursed for the 2014-15 testing, which did occur in a timely fashion. Thank you.

Student Population: 1497

City Type: Suburban

Public Hearing Date: 4/12/2016

Public Hearing Advertised: Information was posted at all four school sites and the District Office as required for ten days prior to hearing; it was also posted on our district website.

Local Board Approval Date: 4/12/2016

Community Council Reviewed By: School Site Councils: North School, South School, West School, and Crocker Middle School

Community Council Reviewed Date: 4/20/2016

Community Council Objection: N

Community Council Objection Explanation:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 5

Page 1 of 2

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms.ModellAndersen

Position: Director of Educational Services

E-mail:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 5

Page 1 of 2

Telephone: 650-548-2320

Fax:

Bargaining Unit Date: 04/06/2016

Name: Hillsborough Teacher's Association

Representative: Mary Torello

Title: President, HTA

Position: Support

Comments:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 5

Page 1 of 2

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 6

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 1964832Waiver Number: 27-4-2016Active Year: 2016

Date In: 4/27/2016 1:23:12 PM

Local Education Agency: Newhall School District

Address: 25375 Orchard Village Rd., Ste. 200

Valencia, CA91355

Start: 7/1/2013End: 12/31/2013

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: Title 5, Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: Title 5, Section 11517.5 specifies that the superintendent of each school district must certify the accuracy of the apportionment information and the report must be postmarked by December 31. If postmarked after December 31, the apportionment information report must be accompanied by the State Testing Apportionment Report Waiver request as provided by Ed Code Section 33050.

Outcome Rationale: The 2013-14 CELDT Apportionment Information Report and Certification was not received prior to the December 31st deadline.

Student Population: 6845

City Type: Suburban

Public Hearing Date: 4/19/2016

Public Hearing Advertised: Posted on our district website

Local Board Approval Date: 4/19/2016

Community Council Reviewed By: We notified all School Site Councils and PTA/PTO

Community Council Reviewed Date: 4/11/2016

Community Council Objection: N

Community Council Objection Explanation:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 6

Page 1 of 2

Audit Penalty YN: N

Categorical Program Monitoring: N

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 6

Page 1 of 2

Submitted by: Ms.SarahJohnson

Position: Coordinator Special Programs

E-mail:

Telephone: 661-291-4179

Fax: 661-291-4001

Bargaining Unit Date: 04/11/2016

Name: Newhall Educators Support Professionals (NESP)

Representative: Ric Seal

Title: President

Position: Support

Comments:

Bargaining Unit Date: 04/11/2016

Name: Newhall Teachers Association (NTA)

Representative: Hilary Hall

Title: President

Position: Support

Comments:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 7

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 2165409Waiver Number: 22-3-2016Active Year: 2016

Date In: 3/17/2016 5:42:22 PM

Local Education Agency: Nicasio School District

Address: 5555 Nicasio Valley Rd.

Nicasio, CA94946

Start: 7/1/2015End: 12/31/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: CCR Title 5 Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: CELDT - CCR, Title 5, [Section 11517.5(b)(1)(A) ...postmarked by December 31...]

Outcome Rationale: We have an off-site superintendent contracted to work one day per month. We were unable to obtain his signature in December. The next time we had contact was early February.

Student Population: 50

City Type: Rural

Public Hearing Date: 3/3/2016

Public Hearing Advertised: local post office and district office bulletin board

Local Board Approval Date: 3/3/2016

Community Council Reviewed By: School Board Trustees, Superintendent

Community Council Reviewed Date: 3/3/2016

Community Council Objection: N

Community Council Objection Explanation:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 7

Page 1 of 2

Audit Penalty YN: N

Categorical Program Monitoring: N

Submitted by: Ms.ChristyStocker

Position: Principal

E-mail:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 7

Page 1 of 2

Telephone: 415-662-2184

Fax:

Bargaining Unit Date: 03/02/2016

Name: Nicasio Teachers Association

Representative: Colin Williams

Title: Teacher, Union Representative

Position: Support

Comments:

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 7

Page 1 of 2

6/28/2016 11:24 AM

State Testing Apportionment Information Report Waivers

Attachment 8

Page 1 of 2

California Department of Education

WAIVER SUBMISSION - General

CD Code: 4169005Waiver Number: 14-2-2016Active Year: 2016

Date In: 2/15/2016 5:11:58 PM

Local Education Agency: Redwood City Elementary School District

Address: 750 Bradford St.

Redwood City, CA94063

Start: 7/1/2014End: 6/30/2015

Waiver Renewal: N

Previous Waiver Number: Previous SBE Approval Date:

Waiver Topic: State Testing Apportionment Report

Ed Code Title: CELDT

Ed Code Section: Title 5, Section 11517.5(b)(1)(A)

Ed Code Authority: 33050

Ed Code or CCR to Waive: The California Department of Education, under Title 5, Section 11517.5 of the California Code of Regulations specifies that each school district shall receive an Apportionment Information Report that shall include the number of pupils assessed with the CELDT

CELDT – CCR, Title 5, [Section 11517.5(b)(1)(A) …postmarked by December 31…]

Outcome Rationale: This year Redwood City School District did not meet the certification deadline of December 31, 2015 for the 2014-15 CELDT Apportionment due to a Federal Program Review. The email sent was missed by personnel.

Student Population: 4

City Type: Urban

Public Hearing Date: 2/10/2016

Public Hearing Advertised: There was one full week of notice for hearing on the Redwood City District webpage as well as agenda posted at each school and Districct Office