DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB
BY-LAWS
June 1, 2015
ARTICLE I - NAME
The name of this organization shall be the DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB.
ARTICLE II – OBJECTIVES
This organization is organized to support and assist the girls’ soccer program at Dobie High School, to support and assist the coaches, to encourage a positive school spirit, and to increase community awareness and appreciation of the Dobie Lady Longhorns Soccer Program.
Sec. 1. The name of this non-profit organization shall be the DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB. Organized to assist and support certain activities of students at Dobie High School in the Pasadena Independent School District under the jurisdiction of the Superintendent, UIL, and the administrators of Dobie High School.
Sec. 2. The Booster Club shall work to secure funds that will be used to purchase equipment, services, and supplies to benefit all girl’s soccer athletic students at Dobie High School. The Booster Club shall work to fund scholarships for college-bound senior girl soccer athletes. It shall be the purpose of this organization and its members to cooperate with the athletic director and/or other school sponsored activities in any projects undertaken when requested, to aid the participants, and at no time will it be our policy to interfere with the policies, methods, eligibility requirements, and administration of these groups at Dobie High School.
Sec. 3. This organization is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 ( c ) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in the paragraph above. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of any candidate for public office. Notwithstanding any other provision of these by-laws, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal Income tax under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by an organization, contributions to which are deductible under section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law).
Sec. 4. This organization is organized to support the activities of the soccer team members. Upon the dissolution of the organization, the Executive Committee shall, after paying or making provision for the payment of all of the liabilities of the organization, dispose of all of the assets of the organization exclusively for the purposes of the organization in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious, or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501 (c) (3) of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law), as the Executive Committee shall determine. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III- MEMBERSHIP DUES
Sec. 1. Active members are those that subscribe to this mission statement and are dues-paying parents.
Sec. 2. Voting is limited to active members of the DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB.
Sec. 3. Membership in the Booster Club is by family with one vote per family.
Sec. 4. The Board of the DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB will from time to time establish annual membership dues. Dues so established will be due and payable when members join the DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB. The term of membership will be from Sept 1st of the present year to Aug 31st of the following year. Members may be admitted at any time during the year.
ARTICLE IV - OFFICERS AND THEIR ELECTION
Sec. 1. The Executive Board of this club shall consist of the following officers: President, Vice President, Secretary, and Treasurer.
Sec. 2. Board members are expected to attend each meeting in order to effectively carry out the responsibilities of the position.
Sec. 3. No person shall serve in the same office more than one consecutive year unless it is decided and voted upon to determine that it is the best interest of the club. Term of the office herein is defined as the period of May of current year until May of the following year at installation of Booster Club officers.
Sec. 4. Officers are nominated from the floor and elected by voice by active members.
Sec. 5. These officers shall be elected annually in May and assume duty at the installation of officers at the June Booster Club meeting.
Sec. 6. A vacancy occurring in an office shall be filled by a vote of the executive board.
Sec. 8. All officers are volunteers, and none are paid any compensation for services performed. As such, no officer shall incur any personal liability as a result of serving on this board.
ARTICLE V - DUTIES OF OFFICERS
There will be a Board of Directors made up of officers of the DOBIE LADY LONGHORNS SOCCER BOOSTER CLUB. The Board should annually review policies in the following areas:
§ How to plan and publicize meetings.
§ Methods of financing the club; administering funds, bookkeeping.
§ Election of board officers.
§ Recording, distributing, and filing minutes.
§ Effective communication — press releases, web site management, etc.
§ Sportsmanship code governing behavior of booster club members and fans at contests, treatment of officials, guests, judges, etc.
§ Plans to support the school regardless of success in competition, keeping the educational goals of competition at the forefront of all policies.
Sec. 1. The President shall attend all meetings and preside over all general and board of director meetings, maintain a line of communication between the coaches, parents, students and administration, serve as the ex-officio member on all committees, prepare the agenda for each business meeting, and co-sign checks with the Treasurer. It shall be the specific duty of the President to handle or assign the committee chairperson to all events needed.
Sec. 2. The Vice President shall attend all meetings and, in the absence or disability of the President or upon the President’s request, perform the duties of that office. The Vice President will assume the duties of the Secretary or Treasurer in their absence. It will also be the duty of the Vice President to promote membership in the Booster Club, and to conduct a membership drive and to keep a current membership list.
Sec. 3. The Treasurer shall attend all meetings, receive all monies of the Booster Club, including dues, keep accurate records of receipts and expenditures and disburse funds as authorized by the club, and co-sign checks with the President or Vice-President. The Treasurer must also present a financial report at every meeting, prepare for an independent financial audit at the end of the year, and perform any other duties as determined by the President. The Treasurer is responsible for establishing the club bank account and securing signature changes as required. In addition, the Treasurer should present to the bank a current copy of the by-laws, a roster of the elected officers, and a copy of the minutes of the meeting at which the officers were elected.
Sec. 4. The Secretary will perform as the corresponding and the recording Secretary. The Secretary shall record the minutes of all General Booster Meetings and of the Board of Directors meetings and shall perform such other duties as may be delegated. Minutes of the Dobie Lady Longhorn Soccer Booster Club general meetings will be available online within one week of the meeting and at the next Booster Club meeting. The record copy of the minutes shall be kept by the Secretary, and maintained for a period of not less than three (3) years. The current Secretary is responsible for maintaining the required set of minutes.
Sec. 5. The Event Coordinator shall attend all meetings. The Event Coordinator shall head or assist in the organization and/or delegation of planning program events including but not limited to: banquet, scrapbooks, Senior Day, and Potluck.
ARTICLE VI - MEETINGS
Meetings of the Booster Club shall be held on a regular basis. The Board of Directors shall determine the dates of the meetings, to be held at Dobie High School, or another designated location. There will be a minimum of four (4) meetings per year, not including the club functions for students. Special meetings of the Board of Directors may be called by a majority of the Board with 24-hour notice to all Directors. These meetings may be held telephonically.
ARTICLE VII– EXECUTIVE COMMITTEE
The Executive Committee shall consist of the officers of the club and the LONGHORNS Girls Soccer Booster Club Director. Its duties shall be to transact necessary business between club meetings and such other business as may be referred to it by the club; to approve the plans of work of the standing committee chairpersons; and to present reports at the regular meetings. Special meetings of the Executive Committee may be called by the President or by a majority of the committee's members.
ARTICLE VIII - STANDING COMMITTEES
There may be Standing and Temporary Committees as determined by the President of the Board at any time.
Standing Committees selected by the Board of Directors will include but not be limited to:
§ Membership – The Chair of the Membership committee will be the Vice President.
Nominating – The Chair of the Nominating Committee will be the Secretary. The Nominating Committee shall be established by the Board and shall consist of three (3) members of the active membership. The Secretary will be responsible for posting notices to parents of existing and incoming athletes to ask for volunteers for the next year’s board, for compiling names and presenting them at the board meeting in April (nominations may also be submitted from the floor), to create a ballot for voting, and to present the results to Coaches and President for approval for announcement at the May Booster Club meeting.
ARTICLE IX – BUDGETING
All committees and all projects of any committee shall be pursuant to budgets approved in advance by the Board, submitted on a written form provided by the Board.
ARTICLE X – FUNDS
The Board shall have control and management of the funds, property, and business affairs of the organization. Funds of the organization shall be deposited in a checking account. The funds shall be withdrawn from the bank with which they are deposited by the signature of two (2) of the designated officers. There shall be three (3) officers capable of signing checks. These are the Treasurer, President, and Vice President. All funds shall be disbursed in accordance with the approved Budget or upon approval of the majority vote of the Board. Expenditures may not exceed the budgeted amount without prior approval of the Board. Funds disbursed in payment of items appearing in the approved Budget do not require prior approval by the Board. For all items appearing in the approved Budget and all payments approved by the Board, the Treasurer is authorized to issue funds to cover the full cost of such items.
ARTICLE XI - FUNDRAISING
Sec. 1. All sales campaigns must be cleared through the Dobie Lady Longhorns Soccer Club Director and the Dobie High School Principal.
Sec. 2. All funds raised shall be for the purpose of supporting the girls’ soccer team activities by providing funds to cover social event, uniforms, contest fees, contest travel expenses, refreshments, scholarships, or other necessary items required for participation on the team and not being provided for the team members by the high school or school district.
ARTICLE XII - SCHOLARSHIPS
Graduating Senior’s shall be eligible for a scholarship to be determined based on funds available each year. The budget adopted by the Board shall provide for and make available the funds necessary to cover the expense of such scholarships at the end of the calendar year. A graduating Senior must claim her scholarship by December 31st of the following year.
ARTICLE XIII - RETURN CHECK POLICY
Sec. 1. If more than one insufficient funds check is presented to the Booster Club by the same party, no further checks will be accepted, only cashier's check or money order.
Sec. 2. The party issuing an insufficient fund check must reimburse the Booster Club for the amount of the check plus any applicable fees within thirty (30) days of notification of insufficient funds.
ARTICLE XIII – AMENDMENTS
These by-laws may be amended at any regular meeting of the organization by two-thirds vote of the designated quorum, provided notice of proposed amendment shall be given at the previous regular meeting.
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