14th Annual
AMERICAN FREEDOM FESTIVAL
July 3, 4, and 5, 2015
NOTE IT IS A THREE-DAY FESTIVAL!
The Eastburg Community Alliance will present the 14th Annual “American Freedom Festival,” this year’s Independence Day celebration will take place Friday, July 3 from 5-11 p.m., Saturday, July 4 from 3-11 p.m. and Sunday, July 5 from 3-9 p.m. at the Dansbury Park, East Stroudsburg, PA. Last year’s July Fourth extravaganza was a success. More than 20,000 people attended the festivities. Admission is free for the festival, which will feature live music by Pocono Mountains performing artists, culinary midway, a wide variety of craft and merchandise vendors, amusement rides, prize drawings, exhibits, demonstrations, and the always-popular “American Freedom Fireworks Spectacular”. Music will be provided on all three days
Please complete the attached Non-Profit Vendor Application and indicate your commitment to participate in the 14th Annual “American Freedom Festival” by mailing the signed document with your payment to the address given on the form by June 4. After that date and late fee of $20 per space will be charged.
Please feel free to e-mail me at scole@ptd,net or call 570-350-1475 if you have any questions or need additional information about vendors. We look forward to your joining us as at the 14th Annual “American Freedom Festival.” Please visit our website at www.eastburgalliance.com .
Sincerely,
Sonya Cole, Board Member
Eastburg Community Alliance
Terms and Conditions
§ No check in before 2 p.m. Set up between 2 and 5 p.m.
§ All exhibit spaces are located on grass or asphalt. Lighting, tables, tents or other shelter will NOT be provided for Vendor spaces. The cost for each space is a fee of $175.00 or $125.00. There is an additional $60/25 fee to purchase electrical power.
§ A photograph of the concession set-up and detailed description of products/items to be sold is required with the application if you have not participated before.
§ Canopies and tents that cover an area in excess of 120 square feet require a no-charge permit from the borough. Membrane material for all canopies and tents must be made of approved non-combustible material or treated to render the material flame resistant. Contact the East Stroudsburg Borough, 24 Analomink Street, East Stroudsburg, PA 18301, (570) 421-8300.
§ All locations will be assigned by AFF. Placement will be at the sole discretion of AFF staff.
§ Concessionaires must park vehicles off-site once load-in is completed. Please remove vehicles immediately when asked by AFF staff.
§ New this year, the event organizer, Eastburg Community Alliance, will sell all water for $1.00 per bottle to vendors who wish to sell water. You may not sell water that is not purchased from ECA.
§ A detailed description of products/items to be sold is required with the application before the application can be approved. Any items not listed on the application and approved by AFF may not be sold during the event. All items must show prices.
§ A space will be held only upon receipt of the non-refundable vendor & the electric fees, if needed, and signed application. If food is being served a Certificate of Insurance with E Stroudsburg Borough and ECA as also insured, proper licenses, and a town permit must be included. We will take the completed permit over for a signature.
§ All signs and displays must be of a professionally produced nature. Prices of all items must be clearly displayed. Vendors are required to keep a neat, presentable exhibit at all times. Tables should be covered on all sides, to the ground. Empty boxes and trash will not be permitted around the exhibit area.
§ AFF reserves the right, at its sole discretion, to alter or remove any exhibit or merchandise that does not reflect the high standards of the festival. Merchandise, signs and displays deemed offensive or inappropriate may result in exercise of this option.
§ It is the sole responsibility of each concessionaire to obtain the applicable and appropriate state, and local licenses and permits as well as payment of taxes pertaining to their operation.
§ Exhibits must remain open 5 –11 P.M. Friday, 3 to 11 p.m. on Saturday and 3 to 9 p.m. on Sunday.
DIRECTIONS
From Interstate 80, take the East Stroudsburg exit to Prospect Street, pass Pocono Medical Center and East Stroudsburg University, and continue to Analomink Street. Turn left, cross the railroad tracks to the stop sign on North Courtland Street. Turn left again, and then turn right at the stoplight onto Day Street. The entrance to the American Freedom Festival in Dansbury Park is on the left.
For More Information, please contact:
Eastburg Community Alliance
5 South Kistler St. East Stroudsburg, PA 18301
(Phone) 570-424-7540
For Vendors Email: or Phone 570-350-1475
Please visit our website at www.eastburgalliance.com
Non-Profit Vendor Application
The following application and agreement must be fully completed, signed and returned with the following enclosures in order to be considered for participation:
Ø Vendor and electric fees, if needed, payable to Eastburg Community Alliance, with a completed and signed application. Certificate of Insurance, license, and town permit are needed if selling food.
Ø Detailed list of all proposed products/items for sale identifying primary sale item with an up-dated photograph of exhibit and products.
Ø Send by mail to: Eastburg Community Alliance, 5 S Kistler Street, E Stroudsburg, PA 18301
Please print clearly:
Company Name______
Contact/Representative Name______
Street Address______
City ______State______Zip______
Phone: Home______Business______
E-Mail ______Electric?______Watts/Volts______
PA Sales Tax ID# (required for all vendors) ______
Sale Item(s)______
I have read, understand, and will abide with the 14th Annual American Freedom Festival general information, procedures and conditions. By signing this application, I acknowledge that the American Freedom Festival is subject to various weather conditions. We will not cancel any portion of the event due to weather conditions. Application fees are non-refundable. Exhibits must remain open all day until the loss of natural light.
I agree to hold harmless from any injury, theft or other loss that may occur to property or person during festival load-in/set-up, the event and/or break-down/load-out Eastburg Community Alliance and East Stroudsburg Borough.
Applicant Signature______Date______
Please Print Name______
**Please make checks payable to Eastburg Community Alliance.
Mail signed application, photograph if needed, vendor & electric fee, Certificate of Insurance, and Food Permit to:
Eastburg Community Alliance
5 South Kistler St
East Stroudsburg, PA 18301
For Vendors Email: or Phone 570-350-1475
Please visit our website at www.eastburgalliance.com
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