Domestic Scan Proposal Form

AASHTO is now soliciting proposals for a Calendar Year 2016 US Domestic Scan Program (NCHRP Panel 20-68A).

Selected scan topics will be investigated by one of three ways: (type 1) site visits to three to six locations for approximately a two week period or less, by webinar; (type 2) peer exchange; or (type 3) conducted by a group of eight to 12 transportation professionals with expertise in the selected topic area. Proposed topics should meet the following criteria:

·  Address an important and timely need for information by transportation agencies;

·  Are of interest to a broad national spectrum of people and agencies;

·  Are complex and also “hands-on,” meaning they lend themselves particularly well to exploration through on-site visits; and

·  Are sufficiently focused that the tour participants are able to investigate and understand key issues in the limited time available on the tour.

Before submitting your proposal it is highly recommended that you read What Makes a Good Scan Topic Proposal http://www.domesticscan.org/what-makes-a-good-scan-topic-proposal

This form is designed to collect the full length of your proposal. Sections requiring essays have unlimited space for you to use. Contact information has some limited text. Use your TABà key to advance to the area where you need to complete information.

Proposals should be returned no later than OCTOBER 15, 2015.

IMPORTANT NOTE on How to save your document: LastNameFirst Initial, underscore_Organization Acronym _CY2016.

Saved Document Name Example: VitaleM_AASHTO_CY2016

If you have more than one, add a number after first initial: VitaleM1_AASHTO_CY2016

Domestic Scan Proposal Contact Information

Name / GREGG DAL PONTE / Address / 3930 Fairview Industrial Dr SE, Salem, OR 97302-1166
Title / Administrator / E-mail /
Member Department / Oregon Department of Transportation / Telephone number / 503-378-6351
AASHTO Committee / COHT / Date of submission / 8/18/2015

Title of Proposed Scan: Advances in automated VMT-based heavy truck highway use tax reprort data collection, tax return preparation and electronic submission with accompanying payment.

Problem Statement (What topic is to be examined? What drives the need for the scan? Why now?)

http://www.eroad.co.nz/assets/Uploads/Global/Reports-and-whitepapers/ODOT-EROAD-ElectronicWMTCaseStudy-2015.pdf

Scan Scope (What specific subject areas are to be examined? Which cities and states might be visited? Which agencies/organizations (including specific departments or types of staff if applicable)?

Oregon Department of Transportation Motor Carrier Transportation Division, Oregon Trucking Associations Inc, EROAD Inc, and multiple motor carrier establishments. Review will include examination of in-cab device installation and operation (driver view), IT back-end components at ODOT, EROAD DEPOT technology, mainframe receipt of completed tax returns and payments, and motor carrier interfaces at motor carrier terminals.

Anticipated Scan Results (What key information is to be gained? What information is to be shared after the scan? Who would the audience be for this information?)

A new audit has determined that a private sector electronic system of collecting weight/mile data would save money for the trucking industry and the State Highway Fund. The audit was conducted at the request of the Oregon Department of Transportation, which is considering a public-private partnership with a company that uses a global positioning device and cellular technology to capture and transmit operating data from trucks that is used to determine how much the companies pay into the Highway Trust Fund. See http://oregonsosblog.us/2013/12/new-audit-find-electronic-reporting-system-save-money-truckers-highways/

Benefits Expected (Including potential impacts on current technology or procedures)

An automated system for capturing and preparing weight-mile tax reports could simplify motor carrier report monitoring, reduce costs of manual data entry, and decrease accidental non-compliance with the state’s weight-mile tax requirements. See http://sos.oregon.gov/audits/Documents/2013-32.pdf