Detailed Requirements for Editing Theses and Diplomaprojects Written in Polish Under The

Detailed Requirements for Editing Theses and DiplomaProjects Written in Polish under the Supervision of the Faculty of Management and Economics at Gdansk University of Technology

Written by a team of authors:

Beata Basińska, Ph.D

Igor Garnik, Ph.D, Eng.

Gdańsk, 2014

Student’s name and surname: <name, surname>

University Student Number: <USN>

Type of studies: first cycle/second cycle

Formof studies: <full-time course /part-time course

Field of studies: < name of the field of studies

Specialization/profile: <name of specialization /profile

MASTER’S THESIS / BACHELOR’S THESIS / ENGINEERING PROJECT

Thesis title:Detailed Requirements for Editing Theses and Diploma Projects Written in Polish under the Supervision of the Faculty of Management and Economics at Gdansk University of Technology

Confirmation of thesis acceptance
Supervisor
signature / Head of Department / Section
signature
Job title, academic degree, name, surname / Job title, academic degree, name, surname

Gdańsk, 2014

declaration OF THE THESIS AUTHOR

(page no2, the number should not be visible)

The studenthas to download from the mojaPG platform the above-mentioned Declarationwhich complies with AnnexNo.2 to the OrdinanceNo.15/2014 of24thMarch 2014 issued by the Rector of Gdansk University of Technology.

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abstract (in polish)

(page no3, the number should be visible)

The thesis abstract (maximum 1 page) should feature the following:the statement of the scientific or practical problem to be addressed, the purpose and scope of the thesis, the description of the applied research methods, findings and key conclusions.

Keywords:

Field of Science and Technology, as required byOECD: <field >, <technology >, …

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ABSTRACT (in English)

(page no4, the number should be visible)

The abstract (maximum1 page) is a summary of the thesis in English containing the same elements as its Polish equivalent.

Keywords:

------page break ------

(page no 4, the number should be visible)

Line spacing in the table of contents is 1 line.Spacing for the top paragraph is 0 pts and for the bottom one 6 pts.

The table of contentsshould be arranged according to the standard reproduced below.Appropriate page numbers should be provided. When using MS Word programsthe table of contentscan be generated automaticallyusing one of the text styles. Then, however, it has to be verified for compliance with the following standard presented below.

List of important symbols and abbreviations...... / page number
Introduction...... / page number
1.Title of the first chapter...... / page number
1.1.Title of a subchapter...... / page number
1.1.1.Title of a subchapter section ...... / page number
1.2. Title of a subchapter...... / page number
Subsequent chapters, subchapters and their sections...... / page number
Summary...... / page number
Bibliography...... / page number
List of figures...... / page number
List of tables...... / page number
List of appendices...... / page number

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lIst of important symbols and abbreviations

e –measurement uncertainty

f –frequency [Hz]

i, j, l, m– indeces

k –Boltzmann’s Constant 1,38 ∙ 10-23 Ws/K

T – measurement time [s]

CDM – Context Driven Model

SOA – Service Oriented Architecture

Symbols used in a formula should betyped in italics, whereas abbreviations in light type.

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introduction

The present work defines editorial requirementsto be met by diploma theses and projects written in Polish under the supervision of the Faculty of Management and Economics at Gdansk University of Technology. The document is based on the OrdinanceNo.15/2014 of 24th March 2014 issued by the Rector of Gdansk University of Technologywhich concerns the introduction of editorial guidelines and requirements that authors of theses and diploma projects pursued at Gdansk University of Technology have to follow.

Further chapters include detailed information on thesis formatting
as well as on the rules of quoting and referencing bibliographical sources. The appendices to the present work contain instructions for using a so called bibliography manager in MS Word text editors.The notion of a bibliography manager is explained in subchapter 2.5.

The formatting of this paper complies with the standard obligatory for diploma theses and projects.

The introduction to a thesis defines the background of the probleminvestigated in order to justifythe importance of the thesis topic. It should also featurequestions which the thesis author intends to resolve in his/her work. Furthermore, the introductionshould determine the purpose and expected resultsof the dissertation. It should not exceed 3 pages and its title,
in contrast to other chapters, is not numbered.

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1.document formatting

This chapter presents detailed formal requirements for formatting thethesis or diploma projects.

1.1.Page layout

1.1.1. Paper size

The thesis ought to be printed and bound in A4 format.The usage of larger formats for single pages in a document is allowed in exceptional cases, e.g. when information (project drawings, diagrams, tables, etc) is too complex to be put on A4 size paper without making it less comprehensible. Then, however, pages in a larger formatshould be folded toA4 size in the way making it possible to unfold them easily after binding.

1.1.2. Paper orientation

Vertical orientation ought to be adopted for the whole document. However, horizontal orientation is allowed in cases similar to those described above.Before binding the page should be set vertically by turning it to the left.

1.1.3. Margins

As the document is prepared for two-sided printing, itsmarginshave to be set in the mirror image:

top: 2,5 cm,
bottom: 2,5 cm,
inner: 3,5 cm,
outer: 2,5 cm.

In MS Word text editors this is achieved by selecting the Mirror option,
setting all margins to 2,5 cm and the binding margin to 1 cm.The same margin setupis recommendedforpages in a non-standard size or orientation.

1.1.4. Page numbering

Due to the two-sided printing of a thesis, page numbers ought to be placed in the footer of the document and centre aligned. Page numberingishiddenboth on the title page and on the next one containing the Declaration.Visible paginationstarts with page 3 including the Abstract in Polish and finishes with the page containing Appendices.It is continuous throughout the work and written in Arabic numerals in Arial 9 font. Pages in a non-standard format or horizontally orientedwhich appear in a given thesisshould also benumbered.

In practice, both the title page and the one including the Declaration are downloaded from the mojaPGplatform, thus the first page of the document written in the text editor is page 3 with the Abstract in Polish. For this very reason, number 3 should be set as initial when the visibility of numbering is activated on the documentfirst page.

1.1.5. Bodytext

Here are the settings for the body text:

font: Arial,
font size: 10 pts,
line spacing: 1,5 lines,
the text is aligned to both margins (justified),
paragraph first lineindentationis 1.25 cm.

1.1.6.Headings

In the thesis there may appear up to three levels of headings . All headings of chapters, subchapters and subchapter sections should be left-aligned to the text edge.Table 1.1 presents typefaces recommended for headings

Tabela 1.1.Font size in headings

Heading level / Example / Font size and style
1st level heading / 1. CHAPTER TITLE / 12 pts, uppercase, boldface
2nd level heading / 1.1. Subchapter title / 10 pts, boldface, italics
3rd level heading / 1.1.1. Section of a subchapter / 10 pts, italics

Source:Order of the Rector of Gdansk University of Technology No. 17/2014 of 1st April 2014

The title of the next chapter should always appear on a new page. There exists a definite spacing for each paragraph containing the title of a chapter, a subchapter or a section of a subchapter:

top 12 pts,
bottom 6 pts.

1.1.7. Bulleted lists and numbering.

Here is an example of providing information in bullet points in a proper manner:

each element of a list is preceded with a bullet point and starts with a lowercase letter;
lines finish with a comma or a semicolonexcept the last one followed by a full stop;
it is not possible for a bulleted list to include only one element;
in this document the Bullet Pointsstyleis used to format the text in the form of a bulleted list.

Numbered lists can also beapplied for enumerating, as shown in the example below:

Each main element is preceded with an Arabic numeral and starts with anuppercase letter.

Lines of enumeration finish with full stops.

If the main element consists ofthe second level elements, then:

a)the next level of the list begins with letter symbols;

b)the text of an element begins with a small letter;

c)lines of numbering the second and further rows finish with a comma or a semicolon, except the last element followed by a full stop;

It is not possible for a numbered list to include only one element.

In this document the ‘Bullet Points style is used to format the text in the form of a numbered list.

1.1.8.Tables and captions.

The table title is placed directly above the table and aligned to its left edge. As shown in the exemplary tables 1.1 and 1.2 below, it is recommended to use Font size 9 pts is and to skip full stops at the end.Here is the spacing for a paragraph containing a tabledescription:

top 6 pts,
bottom 0 pts.

Two types of table cells formatting can be used depending on the table content.

1)Text data in a table should be presented in the way shown in theexemplary table 1.1 below, namely using font size 9 pts and aligning the text to the left edge of the table cells.

2)Figures in a table should be presented in the way shown in table 1.2 below, namely using font size 9 pts. The content of the first column is aligned to the left, while the content of other columns is centered. If the data is presented in the form of specific units of measurement, they should be put in square brackets and appear in column headers,e.g. ‘Gross Revenue [mln PLN]’

The tables are numbered sequentially within each chapter.The table sequence number (in the table title) appears after the word ‘Table’ followed by the chapter number and a full stop (e.g. Table 1.1. Amount …).Each table should be referred to in the thesis, as shown in the following example: ‘Table 1.1 shows…’.

The width of the tablecannot exceed the limits established for the whole text. If it is necessary to divide the table between subsequent pages, then the table header should be reproduced on each page via the option :Table features... > chart: lineoption: Repeat as a header at the beginning of each page.

Table 1.2.Staff remuneration in the initial phase

Employee / Rate [PLN/h] / Working hours
[h] / To be paid [PLN]
Project manager / 3000* / - / 3000
Analyst / 50 / 84 / 4200
Designer / Programmer / 70 / 42 / 2940
Architect /Graphic designer / 50 / 42 / 2100
Tester / 45 / 20 / 900
Programmer / 60 / 30 / 1800
Total: / 14 940
* non-recurring remuneration

Source: own compilation

If data included in a table require further commentary, the legend should appear in an extra line at the bottom of the table.The text inside it is left aligned, as shown in Table 1.2.

The source of data presented in the table is placed just below it.The description of the data source ought to be written in font 9 pts and left aligned to the table edge.The spacing for a paragraph containing the data source description follows the rules for table titles, i.e.:

top 6 pts,
bottom 0 pts.

The first paragraph following the table is separated from it with a top spacing of 12 pts.

1.1.9.Figures and captions.

Figures are numbered consecutively in order of appearance in a chapter. Below the figure there appears a caption preceded by the abbreviation(Fig.),the chapter number and the figure sequential number, e.g.Fig.1.1.

All figures appearing in the thesis should be centered. The spacing for theexemplary paragraph including figure 1.1 is as follows:

top 12 pts,
bottom 0 pts.

The width of the figure cannot exceed the limits established for the whole text. However, the figure may beso large and detailed that it is impossible to adjust it to the text width without making it less comprehensible. In such casesthe usage of another paper orientation or a larger paper size is permitted, as described in subchapter 1.1.

Each table should be referred to in the thesis, as in the following example: ‘Figure1.1 shows…’. If the thesis is written in Polish, all tables and figures have to be described in Polish, too.

Here is an example showing how to place figuresand captions properly:

a) /
b)

Fig. 1.1. Emblem of the Technical University of Gdansk, a) in Polish, b) in English. Source: Technical University of Gdansk –Visual Identity Book, 2013

Figure captions are centered and typed in Font 9 pts. The source of the figure isprovided without a full stop at the end. Here are formatting requirements for paragraphs containing figures:

top spacing 6 pts,
bottom spacing 12 pts.
line spacing – 1 line

The first paragraph following the figure begins after the top spacing of 12 pts.

1.1.10.Formulas.

Italics should be used to describe variables, e.g.x, ni, ni+1, whileboldface is recommended for symbolsdenotingvectors and matrices,e.g. v, A. A minus sign appears directly in front of a number without any spacebar, e.g.(–20). The degree symbol (°) andthe percent sign (%)directly follow the value they refer to, e.g. 25°C i 78% respectively. The numerical value and the unit of measure are separated by a spacebar, e.g.. 1 V, 10 km.

If possible, one should avoidinserting equations (INSERTEquation) directly in the paragraph text. If a given equation can be presented clearly in one line, it is recommendedto follow this example: 1/2t2 or e2x+1. Afterwards, the meaning of each symbol has to be indicated, e.g. where: t –time[s].

Equations which might appear incomprehensible when written in one line, should be presented in a separate paragraph, e.g.

(1.1)

where:

s –distance in rectilinear, uniformly accelerated motion, [m],

vo– initial velocity [m/s],

t – time of the body movement [s],

a –acceleration [m/s2].

Each equation has to be centre aligned andon the right there appears a symbol specifying its number. The symbol consists of parentheseswhich contain the equation sequential numberpreceded by a chapter number and a full stop. All equations should be referred to in the thesis, as shown in the following example: ‘Dependence 1.1 makes it possible to estimate…’.

1.1.11.Text punctuation and aesthetics.

It is important to use punctuation marks, spacing and tabulation characters with due diligence. As regards punctuation marks the following applies: a full stop,a colon,a comma and a semicolondirectly follow the preceding word and are separated from the next one with a single spacebar,e.g. „... word. Word ...”. It is unacceptable to put a spacebar in front of these marks.

Ellipsis is separated fromthe adjacent words witha single spacebar both before and after it, e.g.’word ... word’.

A hyphen (a short line) is used without a spacebar, e.g.to connect adjectives: ‘the technical-economic analysis’. A dash (a long line), in contrast, is separated from the adjacent words with a single spacebar. The dash is usually used to introduce intercalations in a sentence or to explain ideas, e.g.: ‘A dash – a punctuation mark in the form of a longer, horizontal line situated near the mid writing line.’

It is unacceptable to double a spacebar, e.g. in order to increase the spacing between words – text editors automatically set the width of a spacein order to maintain the best text legibility. All the more, tabulation characters must not be replaced with a repeated use of spacebars. If there exists a justified need to put an excerpt in a place other than implied by the text style, then one should usetabulation characters or adjust text indentation or protrusion –appropriate controls appear on a toolbar displayed over the site.

Conjunctions and prepositions, such as: a, i, o, u, w, or z, cannot be left at the end of lines.The recommended method oftransferring them is to use a so-called manual line break inserted before a one-letter word via the key combination: Shift+Ctrl + Enter.

A numerical value may happen to appear at the end of a line and, as a result, its unit of measure is moved to the next line.To avoid this one can insert a so-called non-breaking space between a number and its unit via the key combination: Shift+Ctrl + Space.

1.1.12.Footnotes.

Footnotes, if any, should be placed under a line and numbered consecutively throughout the length of the text. Footnotes are not used for referencingliteraturesources[1] – the proper way of referring to sources is presented in the next chapter.Footnotes are insertedvia the following option: REFERENCESInsertbottom footnotes

Endnotes are not used in theses.

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2.Referencing BIBLIOGRAPHICAL SOURCES IN THE TEXT

While writing a thesis we justify our choices and invoke other authors’opinions by referring to previously published literature.There are two basic means of referring to the works of other authors. The first is a summary of someone’s views or ideas. The second is a literal quotation of the source text. Below there appear detailed instructions showing how to refer to bibliographical sources in the text body of the thesis.They follow the standard of American Psychological Association (APA) ‘Publication Manual’, sixth Edition.

2.1.Referencing literature (cross-references to sources)

The views of another author can be invoked in two ways. In the first method the surname of the quoted author, which is directly followed by the year of source publication given in parentheses,appears in the text including his/her beliefs.

Example:

Warr (1994) presented avitamin concept of motivation to work.

In the second methodboth the author’s surname and the year of source publication are provided in parentheses.

Example:

The vitamin concept of motivation (Warr, 1994) is the development of earlier theoretical concepts, such as The Characteristics of the motivational potentialof work (Hackman and Oldham, 1976).

The next section presents examples showing how to refer to authors’ names both in asentence and in parentheses.

2.1.1. Referencingthe work by one author

If the reference is made to the work of one author, then his/her name and the year of publicationaregiven in parentheses.

Example:

Self-esteem is most often defined in general terms (Rosenberg, 1965).

Self-esteem is most often defined in general terms suggested by Rosenberg (1965).

2.1.2. Referencingthe work by two authors

In case of two authors their surnames are connected with a conjunction ‘and’ if the reference is made in a sentence including their beliefs.If their names appearin parentheses, they should be separated with a comma and followed by the year of publication.