POTENTIAL SUPPLIER ASSESSMENT / Doc#:
8.2.2.3
Section No.
SQCD 8.2.2
sqcd 8.2.2 / SUBJECT:
Supplier Setting for Outsourced Parts /
Date Created:
12/2/11 / Revision Level:05 / Latest Revision Date:
8/13/2015
Company Name: Date:
Products/Services Quoted:
Company Address:
City: State: Zip Code:
Telephone Number: ( )
Parent Company Name (if applicable):
A. Company Overview
Title Name Phone Number Time in Position Years w/ Co.
CEO/President:QA Manager:
Plant Manager:
Prod. Control:
Process Eng.:
Purchasing Mgr.:
Sales:
QS Mgt. Rep.
Other:
Note: Provide a Company profile if available
1. Is the Company a minority owned Company? Yes No
If Yes, submit a copy of Company’s certification.
2. Annual Sales of Company? $
3. Number of years in business?
4. Size of Company? sq.ft.
5. Number of employees at Company? How many hourly?
6. Number of shifts currently being worked?
7. Employee turnover rate? Hourly % Management %
8. Union representation? Yes No
If Yes, name and expiration date:
9. Currently use the Metric System? Yes No
10. Company has sufficient equipment, capacity, space and manpower Yes No
to handle the forecasted volumes?
If No, what improvements/investments will be made? ______
11. Is the product being sourced unique to the Company? Yes No
12. What process assures that production capacities are not oversold?
13. Is there pending litigation or has there been a judgment against the Company and/or its Parent Company within the last two years? Yes No
If Yes, explain.
14. Has the Company or its Parent Company been fined for failure to comply with any Federal, State or Local regulations or statutes in the past two years? Yes No
If Yes, explain.
Currently in compliance? Yes No
B. Current Customers
Supplier Performance
Customer Name / % of Business / Length of Time / PPM / On Time Delivery %1.
2.
3.
4.
5.
Note: Provide copies of Supplier Performance Ratings by Customer
6. What percentage of the total business is automotive related?
7. What is the overall Quality Rating for the Company? PPM
8. What is the overall Delivery Rating? %
9. What is the internal scrap rate? %
10. What is the current warranty rate? %
C. Control of Nonconforming Product
1. Does the Company perform the following:
Incoming Material Inspection Yes No
In-Process Inspection Yes No
In-Process Testing Yes No
Final Testing Yes No
Final Visual Inspection Yes No
Other Inspection or Testing
2. Is there a system and clear action plan for product found to be out of tolerance during Inspection? Yes No
If Yes, explain.
3. Company willing to sort nonconforming and/or suspect parts and materials? Yes No
D. Business Systems
1. Is the Company certified to:
a. ISO/TS 16949 International Standard Yes No
b. ISO/TS 9001:2000 International Standard Yes No
c. ISO 14001 International Standard Yes No
If Yes, submit a copy.
If No, are there plans to do so and when?
2. Does the Company import any articles from outside the US? Yes No
3. Is the Company certified to C-TPAT? Yes No
If Yes, submit SVI Number.
If Yes, please send a “request to monitor” to
American Mitsuba Corporation on the C-TPAT 2.0 portal
If No, are there plans to do so and when?
If No, does the Company belong to another WCO Security Program? Yes No
i.e. AEO (Japan), PIP (Canada)
If Yes, what program?______
4. Does the Company have a Crises Management Program and Business Yes No
Recovery Plan?
If Yes, submit a copy.
If No, are there plans to do so and when?
5. Does the Company submit IMDS? Yes No
If Yes, provide IMDS ID.
If No, are there plans to do so and when?
6. Is the Company familiar with and understands the requirements of the following Core Tools:
Production Part Approval Process (PPAP) Yes No
Failure Mode and Effects Analysis (FMEA) Yes No
Advanced Product Quality Planning (APQP) Yes No
7. Does the Company use Disciplined Problem Solving methods? Yes No
If Yes, explain:
8. Does the Company participate in Continuous Improvement activities? Yes No
If Yes, explain:
9. Does the Company conduct Internal Quality Audits? Yes No
If Yes, submit a copy
Frequency:
Date of last audit:
Date of next audit:
10. Number of Quality Engineers at Company? Total number of Engineers? ______
11. Is the Company capable of Electronic Data Transfer (EDI)? Yes No
E. Process Controls
1. Are all materials labeled or identified by a part number? Yes No
2. Does the Company have experience with AIAG bar-coding requirements? Yes No
3. Is there a system for the traceability of Work In-Process (WIP) products? Yes No
4. Are all interrelated processes located under one roof? Yes No
5. Are detailed Work Instructions available that are easily understood? Yes No
6. Work Instructions include:
a. Set-Up Instructions Yes No
b. Test Procedures Yes No
c. Test/Inspection Frequencies Yes No
d. Sample Sizes Yes No
e. Reaction Plans Yes No
f. Gauging Information Yes No
g. Pictures or photos Yes No
7. Does the Company follow a Change Point Control system? Yes No
If Yes, describe.
8. Are pertinent documents such as Procedures, Work Instructions, Control Plans
available to operators and responsible employees? Yes No
9. Are Control Plans, FMEA's, Work Instructions and other related documentation
revised for Process/Product Changes? Yes No
10. How are these controlled to ensure only current versions are used and obsolete
documents are kept from unintended use?
F. Training
1. Is there a documented training program for all employees? Yes No
2. Does the Company use temporary employees? Yes No
3. Are employees cross trained within each cell or assembly line? Yes No
G. Design Control (Product /Tooling)
Product
1. Does the Company have the capability to design product? Yes No
2. Does the Company have engineering drawings? Yes No
3. How long does the Company retain drawing records?
4. How are the drawings stored?
5. How does the Company handle updating drawings when a modification is required?
Tooling
6. Does the Company have die design, maintenance and modification capability? Yes No
7. Does the Company have a comprehensive prototype program? Yes No
8. Is the Company capable of converting prototype tooling into production tools? Yes No
9. Does the Company identify ownership of tooling? Yes No
If yes, how?
H. Handling, Storage, Packaging, Delivery
1. Does the Company have a Packaging Coordinator? Yes No
2. How many days of finished product inventory is on hand?
3. What is the Company’s current inventory management system?
4. Are there controls to prevent movement of non-inspected incoming product? Yes No
If Yes, explain.
5. Does the Company currently use a returnable system with other customers? Yes No
I. Purchasing
1. Has the Company had previous experience with supplying to a Japanese
company? Yes No
If Yes, explain.
2. Does the Company have a Cost Improvement program? Yes No
AMC expects its suppliers to participate in Cost Improvement activities,
how does the Company plan to meet this expectation?
3. Supply Chain - Does the Company have an approved Supplier list? Yes No
If Yes, how does the Company qualify its Suppliers?
Please fill out attached Supplier Qualification Procedure Form.
4. Does the Company require PPAP of its Suppliers? Yes No
5. Will this business have a dedicated Program Manager assigned to it? Yes No
If Yes, who?
Name ______
Title ______
6. What separates the Company from the competition?
7. What shortfalls may exist that would hinder your Company from being awarded this business?
Company Comments:
Completed By:
Name: Title:
Signature: Date:
Thank you for your time. All information will remain confidential and be utilized by American Mitsuba Corporation and its affiliates. A site visit by Mitsuba personnel will also be conducted prior to awarding of business.
Supplier Qualification Procedure Form
1. Is there a documented Supplier Selection process? Please explain.
2. Are financial audits conducted on potential and current Suppliers? Yes No
If yes, do you utilize a third party? Whom?
3. Are Capacity Studies performed on Suppliers? Yes No
How is this done?
4. Does the Company regularly visit its Suppliers? ______If Yes, how often? ______
5. Are visits documents and reports kept on file? Yes No
6. Is there a documented audit procedure that is conducted on Suppliers? Yes No
7. Does the Company have a Supplier Performance program to rate the Quality, Delivery and Cost of its Suppliers on a regular basis? Yes No
If No, would you consider implementing and how?
8. What specific requirements does the Company have for its Suppliers regarding raw materials, packaging, etc.?
9. Does the Company have a published Supplier Quality Manual which documents the expectations of the Suppliers? Yes No
If No, would the Company consider implementing one and how?
10. Please list any additional activities between the Company and the Supplier not documented above.
To Be Completed by AMC:
Potential Supplier Assessment Summary Result ______% Score
Purchasing Comments
Purchasing Representative comments about the PSA results. Please explain any corrective actions required by the Supplier to improve assessment results.
Date:
If Corrective Action taken:
Revised Potential Supplier Assessment Summary Result ______% Score
Potential Supplier Assessment accepted by Purchasing Buyer? Yes No
Buyer Signature:
Date:
Date approved by Purchasing Management:
Approved by: Lisa Saunders Page 4