City of St. Petersburg
Arts Grants
Application 2008 - 2009
• • • • • • • • • • • • • • • • • • •
St. Petersburg Arts Advisory Committee
Mark Durand, Chair • Cody L. Clark • Susan Beaven, M.D. • Esther Scott • John Richardson •
Angela Bond • Russ Gustafson-Hilton • Donna Fleece • Sue Shapiro • Jeffrey Danner, City Council • Judith Powers-Jones, Ex-officio
Staff
Ann Wykell, Manager of Cultural Affairs • Colleen Mazzo, Secretary, Intergovernmental Services • Melissa Seid, Marketing Services Coordinator • Intergovernmental Services • Cathy Davis, Deputy City Clerk
Office of Cultural Affairs
c/o Marketing Department
175 5th Street North • St. Petersburg, FL 33701
Phone: 727-551-3250 • 727-893-4140
FAX: 727-893-7719 •
• • • • • • • • • • • • • • • • • • •
Application
A. Organization Mission Statement
What is the mission of your organization? • 1/2 page
B. Organizational Profile
B. 1 Statistics
Attendance 10/07-9/08: ______
What % of attendance are St. Petersburg residents? ______
Administrative personnel:
(full time & paid) ______
(part time & paid) ______
Artistic personnel:
(full time & paid) ______
(part time & paid) ______
# of volunteers ______
Estimated # of volunteer hours contributed? ______
# of season ticket holders or memberships? ______(NA if not applicable)
B.2 Organizational History
Provide a chronological list of the significant events and/or achievements of your organization.
Include the date of incorporation.
B3 Demographic Profile
Describe the current demographic composition of staff, board and volunteers. Include the total
number of members in each category and indicate what percentage are minorities, senior citizens and physically disabled. • 1/2 page
C. Proposal information
Is this a one-time project?
C.1. Summary of Organization Activities
Give a brief summary of your organization’s programs and activities. Include public programs,
publications, research, outreach. • 1/2 -1 page
C.2. Goals and Objectives
List and describe the goals and objectives of your organization for FY09. If city funding will be
directed to a specific program, or department, List the goals and objectives of that part
of the organization. • 1 page
C.4. Evaluation
Please describe what will be evaluated and the methods to be used. Use measurable objectives where appropriate. • 1/2 page
Personnel
D.1. Key Administrative Personnel
Briefly List the names, positions, education and relevant work history of Up To Two key administrative personnel. Indicate if they are full or part time, paid or volunteer and the length of time they have been in this position. • 1 page
D.2. Key Artistic Personnel
Briefly List the names, positions, education and relevant work history of Up To Two key artistic
personnel. Indicate if they are full or part time, paid or volunteer and the length of time they have
been in this position. • 1 page
E. Marketing and Audience Development
E.1. Describe the marketing and/or publicity plan and strategies for this project. Explain your
priorities, use of in-kind services and volunteers, if applicable. • 1/2-1 page
E.2. Impact of Project
Organizations not based in St Petersburg describe the impact on the residents of St Petersburg.
• *1/2 page
G.1. Total Operating Results and Projections (See Excel file)
G.2. Grant Proposal Budget (See Excel file)
G.3. Grant Proposal Budget Detail – expenses Provide a specific budget detail of figures listed as
“Expenses” on Grant Proposal Budget--form G.2 describing the types of expenses used to arrive at the line- item summaries. Each line- item detailed in the budget must correspond and match the line- item figures listed on the proposed budget. Indicate those specific expenses for which grant funds will be used by separating these out into a separate column. Round amounts to the dollar--do not show cents. • 1-2 pages
G.4. Grant Proposal Budget Detail - income
Provide a specific budget detail of figures listed as “income” on Grant Proposal Budget--form
G.2 describing the types of revenues used to arrive at the line item summaries. • 1-2 pages
G.5. Explain Any Extraordinary or Special Fiscal Circumstances
which may exist for your organization at this time. Include any significant changes in annual operations (growth or decline) and/or reasons for any deficits and your plan to resolve them. If not applicable, state “not applicable”. • 1/2 page
Attachments and Support Material
All attachments should be clearly labeled on 8.5”X11” paper. Label all attachments with a heading describing the material such as “Board of Directors”, etc.
Required Attachments
1. List of current board members with addresses, phone numbers and affiliations
2. Financial statements – year end financials of last completed fiscal year
3. List of upcoming season – performances, exhibitions, etc. with dates and venues
4. List of past season’s activities in St. Petersburg
Recommended Attachments
1. Samples of evaluation instruments
2. Study guides
3. Organizaton’s planning documents (Long term, marketing, education, etc.)
4. Letters from collaborators or partners
Other Optional Attachments
Up to three pieces of support materials such as brochures, press reviews and programs.