City of St. Petersburg

Arts Grants

Application 2008 - 2009

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St. Petersburg Arts Advisory Committee

Mark Durand, Chair • Cody L. Clark • Susan Beaven, M.D. • Esther Scott • John Richardson •

Angela Bond • Russ Gustafson-Hilton • Donna Fleece • Sue Shapiro • Jeffrey Danner, City Council • Judith Powers-Jones, Ex-officio

Staff

Ann Wykell, Manager of Cultural Affairs • Colleen Mazzo, Secretary, Intergovernmental Services • Melissa Seid, Marketing Services Coordinator • Intergovernmental Services • Cathy Davis, Deputy City Clerk

Office of Cultural Affairs

c/o Marketing Department

175 5th Street North • St. Petersburg, FL 33701

Phone: 727-551-3250 • 727-893-4140

FAX: 727-893-7719 •

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Application

A. Organization Mission Statement

What is the mission of your organization? • 1/2 page

B. Organizational Profile

B. 1 Statistics

Attendance 10/07-9/08: ______

What % of attendance are St. Petersburg residents? ______

Administrative personnel:

(full time & paid) ______

(part time & paid) ______

Artistic personnel:

(full time & paid) ______

(part time & paid) ______

# of volunteers ______

Estimated # of volunteer hours contributed? ______

# of season ticket holders or memberships? ______(NA if not applicable)

B.2 Organizational History

Provide a chronological list of the significant events and/or achievements of your organization.

Include the date of incorporation.

B3 Demographic Profile

Describe the current demographic composition of staff, board and volunteers. Include the total

number of members in each category and indicate what percentage are minorities, senior citizens and physically disabled. • 1/2 page

C. Proposal information

Is this a one-time project?

C.1. Summary of Organization Activities

Give a brief summary of your organization’s programs and activities. Include public programs,

publications, research, outreach. • 1/2 -1 page

C.2. Goals and Objectives

List and describe the goals and objectives of your organization for FY09. If city funding will be

directed to a specific program, or department, List the goals and objectives of that part

of the organization. • 1 page

C.4. Evaluation

Please describe what will be evaluated and the methods to be used. Use measurable objectives where appropriate. • 1/2 page

Personnel

D.1. Key Administrative Personnel

Briefly List the names, positions, education and relevant work history of Up To Two key administrative personnel. Indicate if they are full or part time, paid or volunteer and the length of time they have been in this position. • 1 page

D.2. Key Artistic Personnel

Briefly List the names, positions, education and relevant work history of Up To Two key artistic

personnel. Indicate if they are full or part time, paid or volunteer and the length of time they have

been in this position. • 1 page

E. Marketing and Audience Development

E.1. Describe the marketing and/or publicity plan and strategies for this project. Explain your

priorities, use of in-kind services and volunteers, if applicable. • 1/2-1 page

E.2. Impact of Project

Organizations not based in St Petersburg describe the impact on the residents of St Petersburg.

• *1/2 page

G.1. Total Operating Results and Projections (See Excel file)

G.2. Grant Proposal Budget (See Excel file)

G.3. Grant Proposal Budget Detail – expenses Provide a specific budget detail of figures listed as

“Expenses” on Grant Proposal Budget--form G.2 describing the types of expenses used to arrive at the line- item summaries. Each line- item detailed in the budget must correspond and match the line- item figures listed on the proposed budget. Indicate those specific expenses for which grant funds will be used by separating these out into a separate column. Round amounts to the dollar--do not show cents. • 1-2 pages

G.4. Grant Proposal Budget Detail - income

Provide a specific budget detail of figures listed as “income” on Grant Proposal Budget--form

G.2 describing the types of revenues used to arrive at the line item summaries. • 1-2 pages

G.5. Explain Any Extraordinary or Special Fiscal Circumstances

which may exist for your organization at this time. Include any significant changes in annual operations (growth or decline) and/or reasons for any deficits and your plan to resolve them. If not applicable, state “not applicable”. • 1/2 page

Attachments and Support Material

All attachments should be clearly labeled on 8.5”X11” paper. Label all attachments with a heading describing the material such as “Board of Directors”, etc.

Required Attachments

1. List of current board members with addresses, phone numbers and affiliations

2. Financial statements – year end financials of last completed fiscal year

3. List of upcoming season – performances, exhibitions, etc. with dates and venues

4. List of past season’s activities in St. Petersburg

Recommended Attachments

1. Samples of evaluation instruments

2. Study guides

3. Organizaton’s planning documents (Long term, marketing, education, etc.)

4. Letters from collaborators or partners

Other Optional Attachments

Up to three pieces of support materials such as brochures, press reviews and programs.