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Supplemental / Bid Bulletin No. 1
Republic of the Philippines
OFFICE OF THE OMBUDSMAN
Ombudsman Building, Agham Road, North Triangle, Diliman, Quezon City
TELEFAX # 929-37-59
EMAIL :
WEBSITE : www.ombudsman.gov.ph
SUPPLEMENTAL / BID BULLETIN NO. 1
RE: PUBLIC BIDDING OF SUPPLY, INSTALLATION AND CONFIGURATION OF INTERNET BANDWIDTH
March 23, 2012
AMENDMENTS TO THE BIDDING DOCUMENTS
As discussed during the Pre-Bid Conference held on 23 March 2012, the Bids and Awards Committee hereby issues the following amendments:
1. The Bidding Documents which was posted at the PhilGeps on 14 March 2012 is hereby amended to complete all data attached thereat as discussed during the Pre-Bid Conference in accordance with the Philippine Bidding Documents for procurement of Goods, 4th Edition, December 2010.
2. Interested bidders are reminded to use the attached Amended Ombudsman Bid Form Nos. 1, 2 and 3 in lieu of the bid forms previously posted.
For further inquiries, you may coordinate with the Bids and Awards Committee Secretariat at Tel. No. 929-37-59.
Please be guided accordingly.
EVELYN A. BALITON
Chairman, Bids and Awards Committee
Attachments: Amended Ombudsman Bid Form No. 1
Amended Ombudsman Bid Form No. 2
Amended Ombudsman Bid Form No. 3
Amended Checklist of Documents
AMENDED OMBUDSMAN BID FORM NO. 1 – TECHNICAL PROPOSAL
HON. EVELYN A. BALITON
Chairman, Bids and Awards Committee
Office of the Ombudsman
Agham Road, North Triangle
Diliman, Quezon City
M a d a m :
Herewith is our TECHNICAL PROPOSAL for your office requirement:
(INSTRUCTION TO BIDDER: Check the “Comply” box if bidder complies with the Ombudsman Specifications.
A Technical Proposal containing unchecked “Comply” boxes would be automatically rated as “FAILED.”)
QTY / UNIT / OMBUDSMAN SPECIFICATIONS / BIDDER'S SPECIFICATIONS1 Lot / Bidding for the Supply of Service, Installation, and Configuration of Internet Bandwidth / * Comply
1) Dedicated leased line / * Comply
2) At least 6Mbps / * Comply
3) The connection should serve as backup in case the other internet service provider (ISP) is down / * Comply
4) The prospective ISP must be an NTC-licensed telecommunication company and must not be the existing ISP / * Comply
5) With high level of commitment: network availability and local loop of at least 99.5% / * Comply
6) Can support high quality IP telephony and IP video conferencing among other applications / * Comply
7) One (1) year validity of service with renewal option, subject to performance evaluation / * Comply
8) Bid amount inclusive of initial investment cost twelve (12) months subscription, VAT, and other incidental charges / * Comply
9) Monthly subscription cost should be indicated where amount after multiplying by 12 months should not exceed the bid amount / * Comply
10) Automatic bandwidth upgrade in case of sales pricedown / * Comply
11) Supply, installation, and configuration of Internet bandwidth within 30 working days after receipt of purchase order (PO) / * Comply
12) Terms of payment: One (1) year but payable monthly upon service rendered. / * Comply
13) Any two (2) of the following documents/registration: / * Comply
(1) Registration/License for TELCO; or
(2) Authority to operate (Certificate of Public
Convenience and Necessity, CPCN); or
(3) Certificate of Value Added Services Registration
Very truly yours,
______
Signature Over Printed Name
______
Position
______
Company
______
Telephone Number/s
______
Date
AMENDED OMBUDSMAN BID FORM NO. 2 – FINANCIAL PROPOSAL
HON. EVELYN A. BALITON
Chairman, Bids and Awards Committee
Office of the Ombudsman
Agham Road, North Triangle
Diliman, Quezon City
M a d a m :
Herewith is our FINANCIAL PROPOSAL for your office requirement:
QTY/UNIT / OMBUDSMAN SPECIFICATIONS / UNIT PRICE / TOTAL PRICE1 LOT / ONE (1) YEAR SUPPLY, INSTALLATION AND CONFIGURATION OF INTERNET BANDWIDTH / Monthly Recurring Charge:
(VAT Inclusive)
P______
One Time Charge:
(VAT Inclusive)
P______ / P______
** The Total Price should be VAT Inclusive
Total Amount in Figures:______
Total Amount in Words :______
Very Truly yours,
______
Signature Over Printed Name
______
Position
______
Company
______
Telephone Number/s
______
Date
AMENDED OMBUDSMAN BID FORM NO. 3
Date : ______
Invitation to Bid No.: PB-2012-003
HONORABLE CONCHITA CARPIO MORALES
Ombudsman
Office of the Ombudsman
Agham Road, North Triangle
Diliman, Quezon City
Attention: HON. EVELYN A. BALITON
The Chairman
Bids and Awards Committee
Dear Madame:
Having examined the Bidding Documents including Supplemental Bid Bulletin Number 1, the receipt of which is hereby duly acknowledged, we, the undersigned, offer to bid for the “Supply, Installation and Configuration of Internet Bandwidth” in conformity with the said Bidding Documents for the sum of ______[total Bid amount in words and figures].
We undertake, if our Bid is accepted, to deliver the goods in accordance with the delivery schedule.
If our Bid is accepted, we undertake to provide a performance security in the form, amounts, and within the times specified in the Bidding Documents.
We agree to abide by this Bid for the Bid Validity Period specified in BDS provision for ITB Clause 13 and it shall remain binding upon us and may be accepted at any time before the expiration of that period.
Until a formal Contract is prepared and executed, this Bid, together with your written acceptance thereof and your Notice of Award, shall be binding upon us.
We understand that you are not bound to accept the lowest or any Bid you may receive.
We certify/confirm that we comply with the eligibility requirements as per ITB Clause 5 and 10 of the Bidding Documents.
Dated this ______day of ______20______.
[signature] [in the capacity of]
Duly authorized to sign Bid for and on behalf of ______
I. ELIGIBILITY REQUIREMENTS:
CHECKLIST OF DOCUMENTS (As amended)
OBJECT OF BIDDING:
“SUPPLY, INSTALLATION AND CONFIGURATION OF INTERNET BANDWIDTH”
ENVELOPE NO. 1 - ELIGIBILITY AND TECHNICAL COMPONENTS(a) ELIGIBILITY DOCUMENTS
CLASS “A” DOCUMENTS
(i). SEC/DTI Registration
(Original or Certified True Copy by the SEC or DTI) / [ ]
(ii). General Information Sheet for CY 2010 or 2011
(Original or Certified True Copy by the SEC) / [ ]
(iii). Valid & Current Mayor’s Permit/ Municipal Licenses–Year 2011 or 2012
(Original or Certified True Copy by the Local Government) / [ ]
(iv). VAT Registration & TIN Taxpayer
(Original or Certified True Copy by the BIR) / [ ]
(v). List of Clients / [ ]
(vi) Company Profile / [ ]
(vii).Statement of the prospective bidder of all its ongoing and completed Government and Private Contracts from 2009 to present, including the contracts awarded but not yet started. Statement should include (See attached Sample Form Nos. SF-GOOD-13a / SF-GOOD-13b):
(vii.1) Name and Location of the Contracts;
(vii.2) Date of Contracts;
(vii.3) Kind of goods sold;
(vii.4) Amount of contract and value of Outstanding Contracts;
(vii.5) Date of delivery of goods;
(vii.6) End-user’s acceptance if completed;
(vii.7) Specification whether the prospective Bidder is a Manufacturer,
Supplier/Distributor. / [ ]
(viii) The Prospective bidder’s audited Financial Statement for the year 2010 or 2011, stamped “received” by the BIR or its duly accredited and authorized institutions showing, among others, the prospective bidder’s total and current assets and liabilities (Original or Certified True Copy by BIR) / [ ]
(ix) The prospective bidder’s computation for its Net Financial Contracting Capacity (NFCC) which must be at least equal to the ABC to be bid OR a commitment from a Universal or Commercial Bank to extend a credit line in favor of the prospective bidder if awarded the contract to be bid (CLC) which must be at least 10% of the ABC to be bid. / [ ]
CLASS “B” DOCUMENTS
(x) Valid joint venture agreement, in case of a joint venture. / [ ]
(b) TECHNICAL DOCUMENTS:
(b.i) THE BID SECURITYFORM OF BID SECURITY / AMOUNT OF BID SECURITY
(Equal to Percentage of the ABC)
1. Cash, Cashier’s/Manager’s check, bank draft/guarantee confirmed by a Universal or Commercial Bank. /
Two Percent (2%) or
P 12,200.00
2. Irrevocable letter of credit issued by a Universal or Commercial Bank: Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank.
3. Surety bond callable upon demand issued by a surety or insurance company duly certified by the Insurance Commission as authorized to issue such security. / Five Percent (5%) or
P 30,500.00
4. Any combination of the foregoing. / Proportionate to share of form with
respect to total amount of security
/ [ ]
(b.ii) TECHNICAL PROPOSAL
1. AMENDED OMBUDSMAN BID FORM NO. 1 / [ ]
(b.iii) SWORN STATEMENT
The Sworn Statement by the prospective bidder or its duly authorized representative as to the following:
(1) It is not “blacklisted” or barred from bidding by the GOP or any of its agencies, offices, corporations, or LGUs, including foreign government/foreign or international financing institution whose blacklisting rules have been recognized by the GPPB;
(2) Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct;
(3) It is authorizing the Head of the Procuring Entity or his duly authorized representative/s to verify all the documents submitted;
(4) The signatory is the duly authorized representative of the prospective bidder, and granted full power and authority to do, execute and perform any and all acts necessary and/or to represent the prospective bidder in the bidding, with the duly notarized Secretary’s Certificate attesting to such fact, if the prospective bidder is a corporation, partnership, cooperative, or joint venture;
(a) Authority of Signatory - Special Power of Attorney [ ]
(b) Authority of Signatory - Secretary’s Certificate [ ]
(5) It complies with the disclosure provision under Section 47 of the Act in relation to other provisions of R.A. 3019, which provides:
“Section 47. Disclosure of Relations. All bids shall be accompanied by a sworn affidavit of the bidder that it is not related to the Head of the Procuring Entity, members of the BAC, the TWG, and the BAC Secretariat, the head of the PMO or the end-user unit, and the project consultants, by consanguinity or affinity up to the third civil degree. Failure to comply with the aforementioned provision shall be a ground for the automatic disqualification of the bid in consonance with Section 30 of this IRR. For this reason, relation to the aforementioned persons within the third civil degree of consanguinity or affinity shall automatically disqualify the bidder from participating in the procurement of contracts of the procuring entity. On the part of the bidder, this provision shall apply to the following persons:
a) If the bidder is an individual or a sole proprietorship, to the bidder himself;
b) If the bidder is a partnership, to all its officers and members;
c) If the bidder is a corporation, to all its officers, directors, and controlling stockholders; and
d) If the bidder is a joint venture, the provisions of items (a), (b), or (c) of this Section shall correspondingly apply to each of the members of the said joint venture, as may be appropriate.(a)
(6) It complies with the responsibilities of a prospective or eligible bidder provided in the PBDs, such as:
a. Carefully examine all of the bidding documents;
b. Acknowledge all conditions, local or otherwise, affecting the implementation of the Contract;
c. Made an estimate of the facilities available and needed for the contract to be bid, if any, and;
d. Inquire or secure Supplemental/Bid Bulletin(s) issued for the project.
(7) It complies with existing labor laws and standards, in the case of procurement of services. / [ ]
ENVELOPE NO. 2 – FINANCIAL COMPONENTS
1. AMENDED OMBUDSMAN BID FORM NO. 2 (Financial Proposal)
2. AMENDED OMBUDSMAN BID FORM No. 3 (Undertaking of the Supplier) / [ ]
[ ]