Attestation Checklist - Controls Over Revenue At Missions
I, ______Mission MCO/FMO______, hereby certify that the controls over revenue that are checked below are effectively implemented at the _____ Name of Mission____ mission.
Controls specific to CIC
All applications received by mail and containing monetary instruments are opened by at least two staff as per the Mission Accounting Manual Ch. 4 – 4.4.1. (C-1) Initial of CIC Immigration Program Manager
Reconciliation in POS+ is performed by at least two staff. The reconciliation sheet is certified by the Immigration Program Manager and/or the CIC Cost Recovery Officer to certify that the reconciliation is accurate. (C-3) Initial of CIC Immigration Program Manager
Mission finance verifies that money received at the bank corresponds to money transferred to CIC on a monthly basis. (C-2) Initial of CIC Immigration Program Manager
Mission finance issues a confirming receipt to immigration when immigration manager/officer provides reconciliation package and money for deposit. (C-2) Initial of CIC Immigration Program Manager
Certification on the reasonableness of immigration revenue collected compared to CIC activity by the MCO/FMO and the CIC Immigration Program Manager is provided to SMFF on a monthly basis. (C-4A) Initial of CIC Immigration Program Manager
In cases where mission accepts non-reconcilable methods of payment, CIC performs a monthly reasonableness analysis of revenues versus deposits in the bank account. (C-4B) Initial of CIC Immigration Program Manager
Pre-numbered receipts are issued to applicants at the time that money is collected for consular services. (C-6) Initial of Consular Manager
Where consular revenues are received at the mission, ensure that there is a posted reminder for applicants to request a receipt for their service payment. (C-6) Initial of Consular Manager
Consular receipts for services are entered daily in a pre-numbered log. Information captured includes, at a minimum: receipt number, date, applicant name, type of service, quantity, payment amount, currency, and payment method. (C-7) Initial of Consular Manager
On a regular basis (usually daily) the consular manager and officer reconcile the money received with the log of transactions. (C-8) Initial of Consular Manager
Mission finance verifies that money received from consular equals the log reconciliation form. (C-9) Initial of Consular Manager
Mission finance issues a receipt to consular when consular manager/officer provides reconciliation package and money for deposit. (C-10) Initial of Consular Manager
Mission finance prepares bank reconciliations for review and approval by the MCO/FMO on a monthly basis. Once approved, the bank reconciliation package is sent to SMFF. (C-11) Initial of Mission Accountant
Mission advertises that cash for immigration fees or consular services is not accepted in the mail. (C-13) Initial of Consular Manager36
DFAIT Finance at mission maintains a log of deposits (recording amount, date and deposit reference number) and the log is safeguarded appropriately. (C-14) Initial of Mission Accountant
Monetary and inventoried assets pertaining to revenue collection processes are appropriately safeguarded at all times. An inventory of blank passports and blank official receipts is kept up to date. (C-15) Initial of Mission Accountant
Procedures for voiding official receipts are followed according to the policy on “Accounting for Consular Revenues and Disbursements”. Void receipts are accounted for and included in the monthly bank reconciliation package. (C-17) Initial of Mission Accountant
Delegated authority signature cards are up to date and comply with the departmental delegation of authority matrix. (C-19) Initial of Mission Accountant
The mission has clearly documented disciplinary actions procedures in cases of misappropriation or theft. (C-20)
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Signature of MCO/FMO and date