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Roanoke Rapids City Council
June 12, 2012
The regular meeting of the City Council of the City of Roanoke Rapids was held on the above date at 7:00 p.m. at the Lloyd Andrews City Meeting Hall.
Emery G. Doughtie, Mayor
Carl Ferebee, Mayor Pro Tem
Ernest C. Bobbitt)
Suetta S. Scarbrough)
Greg Lawson)
Carol H. Cowen)
Edward A. Wyatt, Interim City Manager
Lisa B. Vincent, MMC, City Clerk
Gilbert Chichester, City Attorney
Mayor Doughtie called the meeting to order and Councilwoman Scarbrough opened the meeting with prayer.
Adoption of Business Agenda
Mayor Doughtie called Council’s attention to the Conflict of Interest statement in the agenda packet.
With no one indicating a conflict of interest with any of the items on the agenda, motion was made by Councilman Bobbitt, seconded by Mayor Pro Tem Ferebee and unanimously carried to adopt the business agenda for June 12, 2012.
Special Recognition: Fire Department New Hire Ceremony
Fire Chief Corbet stated he would like to acknowledge the beginning of four new careers. He conducted the new hire ceremony for the following newly hired firefighters: Karl Wiltsie, Michael Butts, Brandon Lindsey and Caylin Burrell.
Mayor Doughtie welcomed, on behalf of the City Council, Karl, Michael, Brandon and Caylin to the Roanoke Rapids Fire Department, and wished them very successful careers.
Public Comment (Unscheduled): Donna Davis
Ms. Donna Davis of 410 Madison Street, Roanoke Rapids, NC stated she is 28 years old and has four beautiful children. She stated she bought ducks from Tractor Supply as Easter presents for her children, and did not know it was illegal to have them in Roanoke Rapids. She stated everyone in the neighborhood loves the ducks. Ms. Davis stated the day after she put up a pen for the ducks, someone from the Public Works Department called Animal Control on her. She stated she was forced to take the ducks to Rochelle Pond. She stated she and her children went
back about 24 hours later to feed their ducks and one was missing. She stated the bill of
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Roanoke Rapids City Council
June 12, 2012
another duck was half eaten and the bones were showing on one of its wings. Ms. Davis pleaded with Council to let her children keep the ducks. She stated they do not hurt anyone and they were well taken care of. She stated they have had the ducks since they were five days old. Ms. Davis asked the Council to take all of this into consideration and let her children keep their ducks.
Mayor Doughtie thanked Ms. Davis and indicated that someone would follow up with her.
Approval of Council Minutes
Motion was made by Mayor Pro Tem Ferebee, seconded by Councilwoman Scarbrough and unanimously carried to approve Council Minutes dated May 1, 2012 (Work Session); May 8, 2012 (Regular Meeting); May 22, 2012 (Special Meeting) and May 29, 2012 (Special Meeting).
City Council Appointments: Appointments & Reappointments to Roanoke Rapids Area Planning Board
A ballot vote was taken and the Clerk announced that Ellen Heaton and Connie Hill received the majority vote for reappointment to the Roanoke Rapids Area Planning Board, and Mary Small, Leigh Etheridge and Lawrence White received the majority vote for appointment to the Planning Board.
Motion was made by Councilwoman Cowen, seconded by Councilman Lawson and unanimously carried to reappoint Ellen Heaton and Connie Hill, and appoint Mary Small, Leigh Etheridge and Lawrence White to the Roanoke Rapids Area Planning Board.
Presentation of Halifax County Convention & Visitors Bureau 2011 Annual Report
Ms. Lori Medlin, President/CEO of the Halifax County Convention & Visitors Bureau, presented a copy of the Bureau’s 2011 Annual Report to Council and reviewed the highlights of the report.
A copy of the report is on file in the Clerk’s Office.
Consideration of Adoption of FY 2012 – 2013 Budget Ordinance
Interim City Manager Wyatt stated tonight culminates the process for the budget for the next fiscal year, and staff has worked very diligently on this budget since last fall. He stated we recognized clearly the challenges the budget presented and worked very hard to continue to provide the same level of services with the current tax rate. He stated it took a dedicated staff to accomplish this feat. Mr. Wyatt stated he would like to take a moment to thank MeLinda Hite and everyone to his left (staff/department heads). He stated this is a very lean budget but it provides the same level of fine services.
Mr. Wyatt stated Finance Director Hite will present some amendments to the proposed budget. He stated these are a few things that are very urgent public works projects. He stated he would be remiss not to mention that there are a great deal of needed public works projects that are a
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culmination of a number of years of no funding. He stated this is due to no fault of anyone but simply due to a lack of resources.
Ms. Hite stated there are a few amendments needed to the proposed budget related to storm drainage and streets. She listed the following projects areas: Smoot Drive, 2nd and Franklin Streets, 800 Stoney Brook Drive and Carolina Avenue. She stated these are all critical needs and the total for these projects is $165,000. She stated the budget now includes $10,000 for the Roanoke Valley Rescue Squad and the cemetery budget has been reduced by $6,000 as a result of the removal of the bridge and fountain project. Ms. Hite pointed out that on the revenue side, the sales tax revenue has been increased by $32,000 and the utility franchise tax revenue has been increased by $32,000. She pointed out that the $165,000 for the public works projects will be appropriated from Fund Balance.
Motion was made by Councilman Bobbitt, seconded by Councilwoman Scarbrough and unanimously carried to adopt the following budget ordinance which reflects the aforementioned amendments outlined by Finance Director Hite:
FY 2012 – 2013 BUDGET ORDINANCE
BE IT ORDAINED by the City Council of the City of Roanoke Rapids, North Carolina, that the following anticipated fund revenues and departmental expenditures together with a certain Fee and Charge Schedule, and with certain restrictions and authorizations, are hereby appropriated and approved for the operation of the City Government and its activities for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013.
SUMMARY
General Fund (Operating) $ 11,549,344
General Fund (Capital) 951,838
Municipal Swimming Pool 36,150
Drug Enforcement Fund 35,000
Roanoke Rapids Theatre 1,939,836
TOTAL $ 14,512,168
Section 1. General Fund
Anticipated Revenues:
2012 Ad Valorem Taxes $ 6,702,588
Prior Years Ad Valorem Taxes & Penalties 287,000
Payments in Lieu of Taxes 37,500
Motor Vehicle Licenses 70,500
Privilege Licenses 157,870
Powell Bill Street Allocations 461,332
Sales Tax 2,591,980
Solid Waste Disposal Tax 9,204
ABC Profits 33,500
Police Grants and Donations 2,500
Fire Grants and Donations 3,000
Senior Center Grants and Donations 80,652
Library Grants and Donations 15,704
Roanoke Canal Museum Grants and Donations 29,000
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Roanoke Rapids City Council
June 12, 2012
Solid Waste User Fees and Penalties 1,259,073
Court Costs 5,100
Inspection Fees 2,225
Lot Cutting Revenue 2,000
Cemetery Revenues 77,050
Recreation User Fees 92,700
Roanoke Canal Museum Fees 4,550
Community Center Receipts 60,100
Lease Revenue 25,680
Planning/Zoning Fees 100,518
Public Works Fees 32,050
Library User Fees 32,054
Utility Franchise Taxes 1,243,452
Beer and Wine Tax 75,190
Miscellaneous Grants 51,650
Miscellaneous Revenue 3,500
Insurance Reimbursement 21,500
Cable Franchise Fees 27,665
Municipal Ordinance Violations 65,000
Interest Earnings-General Fund 5,500
Sale of Wreck Reports 7,000
Occupancy Tax 2,500
Sale of Surplus Property 10,000
Installment Financing 480,000
RR Sanitary District – Closeout CDBG 107,631
Fund Balance – Regular 165,000
TOTAL REVENUES $ 14,441,018
Authorized Expenditures:
Operating
Legislative $ 58,983
General Government 869,589
Administrative 319,745
Finance 214,841
Information Systems 37,000
Revenue Collections 217,774
Legal 18,000
Planning & Development 328,476
Government Buildings 80,685
Police 2,673,870
Fire 1,761,852
Public Works 331,724
Central Garage 204,011
Combined Street and Powell Bill 1,196,956
Solid Waste 689,646
Refuse 394,308
T. J. Davis Center 250,421
Aquatic Center 191,187
Parks and Recreation Maintenance 352,248
Chaloner Center 81,006
Senior Center 80,720
Transportation Grant 21,002
Andrews Meeting Hall 6,570
Miscellaneous Grants 101,000
Community Center 37,386
Library 245,316
Cemetery 85,756
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Roanoke Rapids City Council
June 12, 2012
Property Maintenance 171,495
Roanoke Canal Museum 38,082
Hodgestown Day Care Center 4,939
Miscellaneous 32,791
Debt Service 386,569
Capital Reserve 65,396
Total Operating Expenditures $ 11,549,344
Capital Outlay
Fire $ 480,000
Public Works 40,000
Combined Street and Powell Bill 306,838
Refuse 125,000
Total Capital Outlay Expenditures $ 951,838
Roanoke Rapids Theatre
Theatre Debt Payment $ 1,939,836
Total Roanoke Rapids Theatre Expenditures $ 1,939,836
TOTAL GENERAL FUND EXPENDITURES $ 14,441,018
Section 2. Municipal Swimming Pool Fund
Anticipated Revenues:
Interest Earnings $ 800
Concession Revenue 5,700
Miscellaneous Revenue 2,000
Special Programs 17,850
Kings Dominion Ticket Sales 2,000
Athletic Sponsorship 7,800
TOTAL REVENUES $ 36,150
Authorized Expenditures:
TOTAL EXPENDITURES $ 36,150
Section 3. Drug Enforcement Fund
Anticipated Revenues:
Drug Forfeiture Revenue 35,000
TOTAL REVENUES $ 35,000
Authorized Expenditures:
TOTAL EXPENDITURES $ 35,000
Section 4. Additional Appropriations
A. An additional appropriation is hereby made from the Fund Balance in each respective fund for an amount equal to all outstanding encumbrances on June 30, 2012.
B. An additional appropriation is hereby made from the Fund Balance in each respective fund for an amount equal to all unencumbered line item balances at June 30, 2012 having derived from contributions, donations, or grant funds.
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Roanoke Rapids City Council
June 12, 2012
C. An additional appropriation is hereby made from the Fund Balance in the Hodgestown Fund for an amount equal to the June 30, 2012 unencumbered cash balance.
Section 5. Fee Schedule
A. There is hereby established, for the Fiscal Year 2012-2013, various fees and charges as scheduled herewith:
Revenue/Tax Department
Business Solid Waste User Fee & Disposal Fee $16.60 per Container per month
Roll-Out Containers $16.60 for each Additional Container
Residential Solid Waste Fee $199.25 per Residential Unit per year
$199.25 per year for 2nd Container
Roll-Out Containers City cost per Container
Motor Vehicle Tax $6.00 per Licensed Vehicle
Privilege License Fees As specified in Section 110.11 of the
Roanoke Rapids Code of Ordinances
and “Schedule B” of NCGS § 105-33
Advertising of Delinquent Tax Bill $4.00 per parcel
The Roanoke Rapids Theatre
Facilities Fee $2.00 for each ticket sold on-line
General Government
Photocopies $.20 per copy/Letter Size B/W
$.25 per copy/Letter Size Color
$.25 per copy/Legal Size B/W
$.30 per copy/Legal Size Color
$.30 per copy/Oversize B/W
$.35 per copy/Oversize Color
Recording Fees Fee corresponds with Fees Set by
Halifax County Register of Deeds
Police Department
Taxi Permits $50.00
Incident Reports $ 6.00
Accident Reports $ 6.00
Fingerprinting $10.00
Photographs $10.00
Animal Disposal Fee $10.00 per Animal
Public Works Department
Driveway Permits $40.00 each Driveway
Lot Cutting Fees Cost plus $250 Administrative Fee
Debris Removal & Special Collections
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Roanoke Rapids City Council
June 12, 2012
Collection Costs
Small Pickup $25.00 per load
35 Foot Trailer $55.00 per load
Disposal Fees
Transfer Station $46.97 per ton
Landfill $45.00 per ton
Tub Grinding $3.00 per cubic yard
Permit to Dig in Street (Utility Cuts) $400.00 per cut
Cemetery Lot Fees Resident:
Section H-$250 per Space
Sections A-E-$1,000 per 4 Grave Plot
Section I-$500 per Space
Section K-$2,000 per 4 Grave Plot
Section G-$800 per Site
Section J-$1,000 per 2 Grave Plot
Non-Resident:
Section H-$500 per Space
Sections A-E-$2,000 per 4 Grave Plot Section I-$800 per Space
Section K-$3,750 per 4 Grave Plot
Section G-$1,600 per Site
Section J-$2,000 per 2 Grave Plot
Cemetery Grave Preparation (Residents & Non-Residents) Monday-Friday: $700*
Weekends and Holidays: $900
*Overtime charge of $75.00 per hour after 2:00 p.m. on weekdays.
Foundation Fees (Residents & Non-Residents) $150.00
Note: Urn burials are one-half (½) the regular fee.
Cemetery Deed Fee Fee corresponds with Fees Set by
Halifax County Register of Deeds
Library
Library Non-Resident Borrower Card $20.00 per year
Replacement of Lost Card $ 5.00 each
Photocopies $ .20 per copy/Letter Size
$ .25 per copy/Legal Size
$ .30 per copy/Oversize
Computer Printouts $ .40 each
Videocassette Rental $ .50 each
Fines: Juvenile Books $ .15 per day (Max. $3.00)
Juvenile Cassettes $ .15 per day (Max. $3.00)
Adult Books $ .20 per day (Max. $4.00)
All Magazines $ .20 per day (Max. $3.00)
Adult Audiobooks $ .30 per day (Max. $6.00)
Adult Music Cassettes $ .25 per day (Max. $5.00)
Videocassettes $ 1.00 per day (Max. $12.00)
Video Not Rewound $ 1.00 each
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Roanoke Rapids City Council
June 12, 2012
Video in Bookdrop $ 2.00 each
Equipment $ 2.50 per day
Long Overdue Fine $10.00 each
Interlibrary Loan: Postage Fee $ 3.00 per item*
Overdue Fine/Copies Varies*
*Established by and payable to Lending Library.
Lost or Badly Damaged Items Replacement Cost for Item plus $5.00
Non Refundable Processing Fee
Damaged Material: Adult Audiobook Cassettes $ 8.00 each
Adult Audiobook CD’s $10.00 each
Adult Audiobook Cases $ 6.00 each
Adult Audiobook CD Cases $10.00 each
Audio Cassette Box $ 1.00 each
Barcode $ 1.50 each
Blue Music Pouches $ 1.00 each
Book Covers $ 2.00 each
Cleaning Fee $ 2.00 each
Juvenile Book/Cassette Bags $ 2.00 each
Pockets $ .50 each
Repair of Torn Pages $ .50 each
Video Black Cases-Single $ 2.50 each
Video Black Cases-Double $ 4.00 each
Sale Books & Videos (Unusable gift books or books deleted from our collection)
Magazines $ .10 each
Paperbacks $ .25 each
Hardbacks $ .50-$3.00 each (Depending on age
condition of book)
Audiobooks $ 1.00-$5.00 each (Depending on age,
condition & # of cass./cds)
Videos $ 2.00-$5.00 each (Depending on age,
condition & # of cass./dvds)