TheCommunityCentreRenovation Fund supportsrepairs,upgrades,retrofits,safetyimprovementsand renovation projectsatCityof Winnipeg CommunityCentrefacilities.

Onlyfacilityareasreceiving operating dollarsthroughtheUniversal Funding Formula areeligible. Improvementstoice/fieldsheds,siteupgradesor newconstruction resulting inincreasestothe Universal Funding Formulawill not beconsidered.

TheCommunityCentreRenovation Fund willsupport100%ofeligibleprojectcoststoamaximumof

$50,000 per project. Fifty percent(50%)ofthegrantis payableonce projectapprovalis achieved.The remaining fiftypercent(50%)is payableupon verification ofprojectcompletion.

All projectsmustconformtotheCityof Winnipeg AccessibilityStandardsand UniversalDesign Policy.

Application Deadlines

Applicantscan applyonceper calendaryear:

Spring Intake–submissiondeadline ofMay1st; Award decisionsbyJune1st.

Fall Intake –submission deadlineisNovember1st;Award decisionsbyDecember1st.

Eligibility

1. Applicants must beCommunityCentresasrecognized bytheCityofWinnipeg.

2. Applicants’UFF accountabilityrequirementsmust becurrentand complete.

3. Projectsmustbecompleted in facilityareasthatreceiveoperating fundsthroughtheUniversal

Funding Formula.

4. Projectmustresultin a safe,secureand code-compliantfacilityimprovement.

5. Projectsmustbe undertaken bycontractorson theCityof Winnipeg’sPre-ApprovedLiability

List.

6. Projectsmustbecompleted,with all fundsexpended,within 18 monthsof award.

Awardsare based upon pre-approved and eligible expenses.

Eligible costs / Ineligiblecosts
•Labour andmaterials
•Permits
•Taxes
•Other coststhat havebeenidentified and approvedin advanceand areconsidered tobe directand necessarytothesuccess of the project(example: design fees, constructionmanagementfees,a commercial dishwasher included in a kitchen renovation project) / •Costincurred before projectapproval*
•Administrativeoroperating costs
•Feasibilitystudies
•Financing charges
•Advertisingor promotions
•Mealexpenses
•Travelexpenses
•Expendable equipment(example: sporting goods,uniforms)
•Tractors,snowclearingor icesurfacing equipment.

*Expenditures incurredbefore theprojectapproval is receivedare ineligible for reimbursementunless specificallyidentifiedandsupportedatthetimeofapplication.

Preparing toApply

•Reviewtheapplicationdocuments.

•EnsureUFF accountabilityrequirementsare up-to-date.

•Reviewannual facilityinspectionreports.

•ConnectwiththeCommunityCentreFacilityCoordinatoratGCWCCtohelp identify projects,funding sourcesand processsteps.

Applying

•CommunityCentrescan applyonce per calendaryear.

•Applicationswillbeacceptedduringtheidentifiedintake periods.

•Applicationsto besubmittedtotheCommunityCentre FacilityCoordinatoratGCWCC

priortothe deadline.

Approval

Process

•ApplicationsreviewedbytheGCWCCCommunityCentre FacilityCoordinatorforeligibility and completeness.

•ApplicationsconsideredbySelectionCommitteeconsistingofCityand GCWCCrepresentatives.

•Awarddecisionsmadeand communicatedtoapplicants.

Accessing

Funds

•TheCityofWinnipeggrantadministratorprovidestheCommunityCentrea letterof awardand processforaccessingthefunding.

•TheCityofWinnipeggrantadministratorensuresthatalloutstanding items,suchas confirmationofprojectfunding,areaddressed.

•CommunityCentreobtainsCityofWinnipegprojectapproval(writtensign-off)and initiatesthework.

•Uponreceiptofthesign-offdocument,the grantadministratorwill releasefifty percent

(50%)oftheapprovedfunds.

•Theremainingfunding(50%)is claimedat projectcompletion.TheCommunityCentre willsubmita claimwhich includesoriginal invoicesand verificationofpayment(s).

•TheCityofWinnipeggrantadministratorwillverifycompletionand processclaim.

AdditionalInformation:

TheCommunityCentreRenovation Fund isbased upon reimbursementof actualexpenses.In-kind servicesor donationsare noteligiblefor reimbursement.

KeyContactAddressforGrantSubmission:

CindyFox

CommunityCentreFacilityCoordinator

Phone:204-475-5008

Fax: 204-475-5812

Email:

General Councilof Winnipeg CommunityCentres

265OsborneStreet

Winnipeg,MBR3L1Z7

Incompleteapplicationswillnotbeconsidered.

LegalName oftheCommunity
Centre
MailingAddress
CommunityCentre’s
ProjectManager/Contact / (name)
(daytime)
(other)
UFF Accountability
Requirements
Applicantsmustbecurrentonall UFFAccountabilityrequirements. Thedocumentationmusthave beenpreviouslysubmittedorcan beattached. / Copyof Annual Return (Proofof Incorporation)
BoardofDirectorsList
ConstitutionBylaws
AGMMinutes
Annual Audited/ReviewedStatement
Monthlymeetingminutesincluding monthlyfinancials
(within 30daysof lastmeeting)
VolunteerReport
InventoryReport
ProgramReports
ProjectName &Description
(includingbenefits)Ifyourequire morespacetodescribeyour project,pleaseattachthedetail.
ProjectTimeline
Projectmustbe complete,withall fundsexpended,within18months ofawarddate. / StartDateCompletion Date

Ver 1.2March13,2012Page 3of4

Projected Expenditures
Itemizeandlistprojectcosts (designfees,labour,materials, etc.)Attachcopiesofrelated quotesorestimates. / 1.$
2.$
3.$
4.$
5.$TOTALPROJECTEDCOST $
AmountRequested
FromCommunityCentre
RenovationFund(maximumis
$50,000perproject) / $
AdditionalProjectFunds
Sufficientfundingto completethe projectmustbeconfirmedpriorto releaseofanyCommunityCentre RenovationFunding.Please
attachconfirmationofallfunding sources. / $from Confirmed Yes/NoYesNo
$from Confirmed Yes/NoYesNo
$from Confirmed Yes/NoYesNo
$from Confirmed Yes/NoYesNoTOTALFUNDING $
Attachments
Failuretoincludesupporting documentswillresultin applicationbeingdeemed incompleteandnotconsidered. / Boardminutesapproving grantapplication.
Currentbankstatement(includeall accountsand investments).
Threecontractor quotesfor construction work.
If applicable:
Confirmationofother projectfunding.
Consultation fees/proposal.
Drawingsand plans.

Applicantsshould notassume approvalof theirapplicationuntilnotifiedinwriting.

Community Centres mustobtainprojectapproval andwrittensign-offprior to initiating work.

COMMUNITYCENTREBOARDENDORSEMENT

Wecertifythattheinformationinthisapplicationisaccurate,complete,andendorsedbytheBoardofthe

CommunityCentrewerepresent.

President’sName:Treasurer’sName:

President’sSignature: / Treasurer’sSignature:
Date: / Date:
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