PUNJABSTATE CIVIL SUPPLIES CORPORATION LTD., SCO 36-40, SECTOR 34-A, CHANDIGARH
TENDER FORM
Price Rs.500/- Form No.______
FORMS WILL BE SOLD UPTO 1.30 PM dated 17th May, 2012 / FORMS WILL BE ACCEPTEDUPTO 2.00 P M dated 17th May, 2012 / TENDER WILL BE OPENED ON 3.30 PM dated 17th May, 2012To,
The Managing Director,
PunjabState Civil Supplies Corporation Ltd.,
SCO 36-40, Sector 34-A, Chandigarh.
Subject: Tender for sale of Paddy/Rice Crop 2009-10 & 2010-11.
Sir,
Reference your tender notice appeared in ______dated______offering Paddy & Rice Stocks pertaining to crop year 2009-10 & 2010-11 lying at Maur, District Bhatinda, Ferozepur, District Ferozepur, Gurdaspur, District Gurdaspur, Talwan , District Jalandhar, Sanehwal, District Ludhiana, Gidderbaha, District Sri Muktsar Sahib, Bajroor ,District Ropar, Bhawanigarh, Sheron and Malerkotla of District Sangrur, Hamidi, Gumti, Shena, Barnala District Barnala in the state of Punjab for sale.
I/we hereby offer my/our rates for the purchase of Paddy stocks as per the detail and rates given in the Annexure "A " attached duly signed.
I/we have read and understood the terms and conditions attached hereto and agree to abide by such terms and conditions. Copy of terms & conditions duly signed are enclosed herewith in token of acceptance having accepted the same without any reservations.
I/we, hereby, enclose herewith bank draft No.______dated ______for Rs. ______in favour of Punjab State Civil Supplies Corporation Ltd., Chandigarh as earnest money against our above offer equivalent to Rs.10/- per bag of the quoted rate of the quantity offered.
Thanking you,
Yours faithfully,
Signatures of tenderer.
Encl: as above.
Name______
Complete Address______
Phone/Fax No.______
Mobile No.______
PUNJABSTATE CIVIL SUPPLIES CORPORATION LTD., SCO 36-40, SECTOR 34-A, CHANDIGARH
Terms and conditions for the Sale of Paddy /Rice crop 2009-10 & 2010-11 lying at Maur, District Bhatinda, Ferozepur, District Ferozepur, Gurdaspur, District Gurdaspur, Talwan , District Jalandhar, Sanehwal, District Ludhiana, Gidderbaha, District Sri Muktsar Sahib, Bajroor ,District Ropar, Bhawanigarh, Sheron and Malerkotla of District Sangrur, Hamidi, Gumti, Shena, Barnala District Barnala
Inspection :-
1.The prospective tenderer can inspect the stocks during any working hours on any working day at Maur, District Bhatinda, Ferozepur, District Ferozepur, Gurdaspur, District Gurdaspur, Talwan , District Jalandhar, Sanehwal, District Ludhiana, Gidderbaha, District Sri Muktsar Sahib, Bajroor ,District Ropar, Bhawanigarh, Sheron and Malerkotla of District Sangrur, Hamidi, Gumti, Shena, Barnala District Barnala
Rates
2.Each tenderer must quote rate for the Quantity lot-wise, lying
In case, any condition is attached to the rates quoted, the tender will be summarily rejected. The rates shall be quoted EXCLUDING CST/ST/VAT or any other taxes.
3.Conditional offers will be rejected..
Earnest Money & Security
4.The tenderer shall pay to Punjab State Civil Supplies Corporation Ltd., Chandigarh at the rate of Rs.10/- per bag of quoted rates for entire stocks as Earnest Money Deposit for the due consideration of the tender. The earnest money shall be paid in the form of DEMAND DRAFT ONLY on any scheduled/nationalized bank in favour of "The Punjab State Civil Supplies Corporation", payable at Chandigarh. Cheque shall not be accepted. Tenders not accompanied by the requisite earnest money shall be rejected summarily. The successful tenderer shall have to give security equivalent to 10% of the quoted rate for entire stocks within seven working days from the acceptance of the offer/tender. The earnest money of all unsuccessful tenderers will be refunded in due course of time and PUNSUP shall not be liable to pay any interest thereof. The earnest money of successful tenderer shall be adjusted towards 10% security to be deposited by the successful tenderer.
5. The security deposit shall be refunded to the party after the successful completion of the contract and also after the full and final settlement of the accounts with concerned agency on receipt of a clear cut No due Certificate in the prescribed Performa. No interest shall be payable on the amount of security deposit.
6.In case the party whose offer being the highest fails to deposit the security amount within the scheduled period of seven workingdays . His earnest money of the party shall be forfeited without any notice.
7.Rates shall be quoted lot-wise as per sketch plan appended at Annexure- 'A'.
Payment
8.The buyer(s) will be required to deposit total cost of grains along with other leviable taxes in advance before issue of release order in a way that lifting is completed within thirty days from the date of acceptance of offer.
9The delivery of the stocks sold will be given after the buyer presents a payee’s account DEMAND DRAFT in favour of the "Punjab State Civil Supplies Corporation" payable at Chandigarh on any scheduled/nationalized bank towards the cost of the stocks together with the VAT/Sales tax and all other taxes, if any, with in the period as specified. In the event the cost of the stocks sold not being deposited with PUNSUP Chandigarh within the stipulated period, PUNSUP may, at their option, forfeit the earnest money & security and resell the stocks or part thereof to any other party at the risk and cost of the original buyer apart from the right to recover any loss suffered by PUNSUP as a result of such failure.
Sale/ Delivery
10The sale will be on “Gross weight” basis and will be on “As is where is”Ex-Complex basis, No pick and choose will be allowed.
11The quantity indicates book balance. The actual quantity can vary i.e. increase or decrease during the actual lifting.
12The buyer will make his own arrangements for transportation etc. at his own cost. The delivery of stocks will be completed at the sale point in the godown itself and further loading and transportation of the stocks shall be the entire responsibility of the tenderer.
13.The stocks will have to be lifted stack-wise and on completion of one particular stack, the stocks from another stack will be offered for lifting, but the entire delivery will have to be completed within thirty days.
14The prospective buyer(s) would be responsible for arranging all or any sort of permission required for movement/transportation or consumption of the stocks sold from the appropriate authority, if required.
15No replacement of bags shall be allowed at the cost of PUNSUP.
16.In case the original buyer desires to take delivery of the stocks purchased under this tender through a representative, he must authorize the representative by a letter of authority which shall be presented to the officer in whose charge the stocks are held. Such officer may in his entire discretion decline to act on such authority and it shall be the sole responsibility of the buyer to satisfy such officer that the authority is genuine. Delivery by proxy shall be at purchaser’s sole responsibility and no risk and no claim shall lie against PUNSUP on any account whatsoever if delivery is affected to a wrong person.
17.The stocks shall be weighed as per the arrangements of PUNSUPat the cost of successful tenderer. The weighment sheets shall be prepared in triplicate and be signed by the tenderer or his representative and officer of PUNSUPThe quantity delivered shall be accounted on the basis of 100% actual weighment on gross weight basis.
18.Delivery would be given on all days on presentation of copy of release/delivery order issued by the respective District Manager.
19.PUNSUP does not guarantee to make any definite quantity available to the buyer. PUNSUP may accept the offer and allot the quantity to the party or may distribute it amongst more than one party as may be deemed fit by them.
20.At the time of giving delivery if there is any shortfall in the declared quantity proportion refund will be allowed on the presentation of the supported bill. If on the other hand, there is an excess quantity, proportionate additional payment will be obtained from the party before giving delivery of the sold excess quantity and the additional payment will be made by the party within two days from the date of intimation to this effect by the PUNSUP
21.The goods sold will be removed by the buyer from the site of storage within the period of 30 days from the date of issue of acceptance of the offer. PUNSUP reserves the right to extend the period of delivery maximum of another one month. In such event, tenderer shall be liable to pay penal storage charges @ 20 paisa per bag per day. These charges will be recovered in respect of the entire quantity of the un-lifted stocks for which extension is given. In case of delay in deposit of cost of the material, interest charges@ 12% per annum shall be charged.
22.If the tenderer fails to or neglects to observe or perform any of his obligations under the contract causing any damage, losses, charges expenses or cost that may be suffered or incurred by PUNSUP during the contract, it shall be lawful for PUNSUP and at its absolute discretion to adjust either whole security deposit or any part thereof. The decision of PUNSUP in this respect shall be final and binding on the tenderers.
23.In the event of security deposit being insufficient or if such deposits have been wholly adjusted, the balance due may be recovered which shall be deducted from the sums due or may become due to the tenderer under this or any other contract with PUNSUP.
24.Force Majeure clause shall apply.
Acceptance
25.The acceptance of offer by the committee of Managing Director, PUNSUP as per terms and conditions shall become/constitute legal contract between seller and buyer(s) and no separate execution deed would be necessary thereafter.
26.Managing Director, PUNSUP, Chandigarh reserves the right to accept or reject any or all the tender(s) wholly/partly without assigning any reason. All tenders shall be irrevocable and remain valid for acceptance for a period of 15 days from the date of opening of tender (s).
27.The Managing Director, Punjab State Civil Supplies Corporation, Chandigarh will have the discretion to extend the date of receipt and opening of tender.
28.Any change in constitution of the firm shall not absolve any partner of the firm from the liability.
Arbitration
29.In case of any dispute arising out of the contract, the matter shall be referred to the Managing Director, PUNSUP, Chandigarh to arbitrate in the matter, who can arbitrate himself or appoint anybody including PUNSUP officer to arbitrate in the matter. The said arbitration proceedings shall be held under the jurisdiction of Chandigarh court only & as per provision of the Arbitration & conciliation ACT 1996.
(Certificate)
Certified that I/We______have carefully gone through the above terms & conditions and have retained a copy of the same. I/We shall strictly abide by the above terms & conditions.
Accepted the above terms & conditions
Signatures of tenderer/ party with seal, date & Complete address. Phone/Mobile No.______
ANNEXURE-A
Tender for sale of Paddy/Rice KMS 2009-10 lying at Maur, District Bhatinda, Ferozepur, District Ferozepur, Gurdaspur, District Gurdaspur, Talwan , District Jalandhar, Sanehwal, District Ludhiana, Gidderbaha, District Sri Muktsar Sahib, Bajroor ,District Ropar, Bhawanigarh, Sheron and Malerkotla of District Sangrur, Hamidi, Gumti, Shena, Barnala District Barnala
TENDER DATED 17.05.2012
KMS 2009-10Sr. No. / Name Of Miller where Paddy/ Rice lying / PADDY
( No. Of Bags) / RICE
( No. Of Bags) / Rate Quoted Per Quintal ( In Rs.) PADDY / Rate Quoted Per Quintal (In Rs.)
RICE
1 / SatyamRice Mills, Maur, District Bhatinda / 14567 / 9304
2 / Shree Guru AngadDevRice Mills, Ferozepur / 17552 / ----
3 / JulkaRice & General Mills, Talwan, District Jalandhar / 45603 / 4768
4 / KiranRice Mills, Sahnewal, District Ludhiana / ------/ 5802
5 / SandeepRice Mills, Gidderbaha, District Muktsar / ----- / 31857
6 / AshokaRice Mills, Bajroor, District Ropar / 15044 / 10990
7 / Shree Guru NanakRice Mills, Hamidi, District Barnala / ---- / 9440
8 / GargRice Mils, Barnala, District Barnala / ---- / 5992
9 / JaiShreeRadhaKrishna Rice Mills, Gumti, DistictBarnala / ---- / 8161
10 / BholeNathRice Mills, Shena, District Barnala / ---- / 5472
11 / Mittal Rice Mills, Barnala, District Barnala / ------/ 22699
12 / ShreeBalaJiRice Mills, Bhawanigarh, District Sangrur / ---- / 13629
13 / ShreeGaneshRice Mills, Sheron, District Sangrur / ----- / 5933
14 / Golden Rice & AgroProducs , Malerkotla, District Sangrur / 12595 / ------
KMS 2010-11
15 / M/S. PushapAgrotech Pvt. Ltd, Gurdaspur / 35126 / ------
Accepted the above terms & conditions
Signatures of tenderer/ party with seal, date & Complete address.
Phone/Mobile No.______