APPROVED

THE 1402nd REGULAR MEETING OF THE CITY COUNCIL WAS HELD ON MONDAY, AUGUST 19, 2013 @ 7:00PM IN THE COUNCIL CHAMBERS

CALL TO ORDER

The meeting was called to order at 7:00pm by Mayor Roll who led the Pledge of Allegiance and welcomed the public.

Mr. Olsen, Mrs. Williams, Mrs. Lawrence, Mrs. Benson, Mrs. Desch and Mr. Bischoff were present. City Attorney Jim Reintsma, City Administrator Jim Hammons and City Clerk Treasurer Glena L. Hook were also present.

Prayer was offered by Karen Schertel of the Assembly of God Church.

Mrs. Williams made a motion to approve the minutes from the Regular Meeting August 5, 2013 and Special Meeting August 8, 2013. Mrs. Lawrence seconded the motion. Motion Passed. Mr. Bischoff made a motion to add to the minutes of August 5, 2013 that the motion Mrs. Lawrence made about holding the payment for the sidewalk around the restrooms at River Front Park was tie that was broken by the mayor and that in, hear the public Mr. Orr meant committed not commented in the sentence about how much the city budgeted for the O & M costs at River Front Park. Mrs. Desch seconded the motion. Motion Passed. Mrs. Williams made a motion to add where the extra curb and sidewalk would be installed to the Special Meeting Minutes. Mrs. Desch seconded the motion. Motion Passed. Mrs. Benson stated under approval of payroll and claims from the last meeting she should have asked to see the bill for Jack’s Water Works because now that she has looked at it she feels it was quite detailed and would not have seconded Mr. Olsen’s motion to have the bill detailed.

ANNOUNCEMENTS

Mayor Roll announced that John Weikel of Rural Water would be here Wednesday, August 28, 2013 at noon to go over water rates with the council and mayor.

Jim Hammons announced that there would be a Public Hearing on Wednesday, August 21, 2013 at 6:00pm at the Council Chambers in City Hall concerning the City’s Capital Improvements Plan.

COMMITTEE REPORTS

Parks/Cemetery; None

Fire; None

Resolutions/Ordinances; None

Personnel; None

Building; None

Water/Sewer; upcoming meeting

Budget/Finance; None

Police; None

Lights/Streets/Sidewalks; None

City Administrator; None

Finance; None

HEAR THE PUBLIC FOR ITEMS ON THE AGENDA LIMITED TO THREE MINUTES

UNFINISHED BUSINESS

NEW BUSINESS

Resolution # 1833, amending FY-12-13 Budget; Mr. Bischoff made a motion to adopt Resolution # 1833. Mrs. Williams seconded the motion. Motion passed.

Approval of Preliminary Budget for FY-14; Mr. Bischoff made a motion to adopt the Preliminary Budget for FY-14. Mrs. Benson seconded the motion. Motion passed.

Alley Abandonment, Robert Gillespie or Robert Armstrong; Robert Armstrong owner of Burger Express requested an alley abandonment from 9th St. to 10th St. between Louisiana and Montana. Mayor Roll stated this was a preliminary step and owners of the property that Hava Java was located on needed to be in agreement. Mr. Gillespie reported he would try to contact them again. Mayor Roll asked City Attorney Jim Reintsma what the procedure was for an alley abandonment. Mr. Reintsma stated he would get together with Kristin Smith of the Lincoln County Planning Department.

Use of ED Funds for Dam Project; Tabled by Mayor

Morrison-Maierle, update on Water Project; Jeff Cicon of Morrison-Maierle gave an update of the Water Distribution Project. Jeff Cicon stated the alley behind Glacier Bank was completed. Glacier Bank has agreed to pave the alley. Work is being done on Education way, 9th Street, and the water meter pits. Mayor Roll spoke about the water lines and some problems the city was having locating them because of the lack of records that could be found. Mrs. Williams asked about how the people at the end of Mahoney Rd. that crosses Education Way right at construction site were getting access to their homes. Mr. Cicon stated they had temporary ramps set up so everyone could get to their homes. Mayor Roll asked how thick the asphalt that was removed on Education Way was. Mr. Cicon stated it was up to 18in. in the center and less at the edges. It was a very extensive asphalt removal. Education Way should be done by the time school starts on August 28th 2013.

COUNCIL ACTION/DISCUSSION

Approval of Business Licenses received to date; Mrs. Benson made a motion to approve the Business Licenses received to date. Mr. Bischoff seconded the motion. Motion Passed. Mrs. Lawrence had a question about one of the business licenses. City Clerk Glena Hook stated she would look into it.

Approval of Draw #9, Water Distribution Project; Mrs. Williams made a motion to approve Draw #9 for the Water Distribution Project. Mrs. Lawrence seconded the motion. Motion Passed.

Direct deposits for city employee checks; City Clerk Glena Hook reported that the bank had agreed to process the direct deposits at no charge to the city. The council and mayor asked that the employees be polled to see how many were interested in the service before going forward and purchasing the software. City Clerk Glena Hook will poll the employees and report back to the council.

HEAR FROM THE PUBLIC LIMITED TO THREE MINUTES

Hurbert Ward residing at 176 Highwood Drive, Libby stated he was at a city meeting two weeks ago to discuss his sewer problem and nothing has been done. Mayor Roll stated he had an email from Morrison-Maierle and would get that to him. Mayor Roll asked Mr. Ward to come in and see Jim Hammons tomorrow.

Arlen Magill residing at 807 Wisconsin Avenue, Libby requested a local traffic sign put up temporally at 8th and Wisconsin Avenue to inform people of the construction going on there.

ADJOURNMENT

Meeting was adjourned at 7:30pm.

______Attest; ______

Mayor Doug Roll City Clerk Glena L. Hook