REPUBLIC OF THE PHILIPPINES

Department of Finance

BUREAU OF CUSTOMS

Port of Clark International Airport

Collection District XIV

Clark Freeport Zone

Pampanga 2023

REQUEST FOR QUOTATION

The Bureau of Customs (BOC), through its Port of Clark International Airport, will undertake a Small Value Procurement for the Lease of Photocopying Machine with Multifunctional Device in accordance with the Revised Implementing Rules and Regulations of Republic Act 9184. The details of the project are as follows:

Name of Project : Lease of Photocopying Machine with multifunctional device

Location : Bureau of Customs, Port of Clark International Airport, Industrial

Estate 5, Clark Freeport Zone, Pampanga

Approved Budget for the Contract: One Hundred Fifty Thousand Pesos (Php. 150,000.00) inclusive of tax

Quantity / Description
One (1) unit / Photocopying Machine with Multifunctional Device (Copy, Scan, Fax, Sort); Can copy up to 35 pages in 1 minute
Rental of remanufactured/non-surplus (units must be manufactured in the year 2013 or onwards) paper copier with Multi-functional device (configuration) (Copier, Printer and Scanner)
Digital Type, automatic electronic sorter and feeder and back to back feature
Warm up time: up to 20 seconds
Fast First copy/print time in 5.7 seconds
Password enabled Print box function for secure print and prevention mixture of outputs
Continuous copying – 1-999 copies
Copy paper size: A3-A5R and 11” x 17”
Reduction/Enlargement: 25% to 400%
Copy paper: regular or special paper (transparencies)
Energy Save mode
Scan to PC (folder), Scan to email, TWAIN Scan; SCAN Utility; Client Tool
Scan Speed: 22 originals per minute Mono
6 originals per minute Colored
Scan Resolution: 3300dpi; 200 dpi
Max. scan size : A3/Ledger
Paper handling: 300 sheets per tray 64-105 g/m, A3, A4, A5,ledger, letter, legal, folio;
Print Operating Function: Host based for all current Windows operating system, MAC OS X Version 10.4 or higher, UNIX LINUX
One (1) On-call technician to repair defective machines. Response time shall be within four (4) hours from verbal or written notification. Machines that cannot be repaired within 24 hours shall be replaced with a new unit.
Total billing charges is computed by multiplying the actual total number of copies reproduced less 2% spoilage and test copies by the rental rate.
Contract Duration: June to December 2016 (for 2016) at P25,000 per month; Renewable every year

Delivery Term: Thirty (30) working days from signing of Purchase Order/Contract

Interested suppliers are required to submit their valid and current Mayor’s Permit, PHILGEPS Registration Certificate and duly signed price quotation form.

Submission of quotation and eligibility documents is on or before April 30, 2016, 10:00 am at the Administrative Division, Bureau of Customs, Port of Clark International Airport, Industrial Estate 5, Clark Freeport Zone, Pampanga.

Award of contract shall be made to the lowest quotation, which complies with the minimum description as stated above and other terms and conditions stated in the price quotation form.

Any interlineations, erasures or overwriting shall be valid only if they are signed or initiated by the bidder or his/her duly authorized representative/s.

The Bureau of Customs reserves the right to accept or reject any or all quotations and to impose additional terms and conditions as it may deem proper.

For inquiry, you may contact us at Telefax Nos. (045) 599-7189 or 7190 or email us at

Very truly yours,

ATTY. FLORO G. CALIXIHAN, JR. (SGD)

Chairman

Collection District-BAC

(per CMO 20-2007)