SUMMARY OF ACTION
TERRELL COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING
JANUARY 4, 2017
AGENDA
CALL TO ORDER - CHAIRMAN W. T. GAMBLE, III
PRAYER – HERBERT TOMLIN
APPROVAL OF AGENDA - APPROVED
APPROVAL OF MINUTES (DECEMBER 7, 2016 REGULAR MEETING) - APPROVED
QUESTIONS ON PRIOR MINUTES - NONE
ELECTION OF COUNTY COMMISSION OFFICERS FOR 2017 (VICE CHAIRMAN – ERNEST JOHNSON, PURCHASING- BRAD STAFFORD,
PROPERTY – ERNEST JOHNSON, CHAPLAIN – CRIS WEBB
SET COMMISSIONER’S SALARIES FOR 2017 – NON-CERTIFIED $300.00 PER MONTH, CERTIFIED $400.00 PER MONTH
AND CHAIRMAN $600.00 PER MONTH
HIRE COUNTY ATTORNEY FOR 2017 – TABLED
SET PLANS FOR FILLING POSITION IN COMMISSIONERS’ OFFICE – TABLED TO FEBRUARY MEETING
SET UP ORDER OF BUSINESS - DEADLINE FOR REQUEST TO BE ON AGENDA IS AT NOON ON THE FRIDAY PRIOR TO MEETING,
PERIOD OF TIME THAT ITEMS CAN BE BROUGHT BACK UP BEFORE BOARD – 3 TIMES IN A 12 MONTH PERIOD AND LIMIT DISCUSSION
TO 5 MINUTES
CHAIRMAN’S REPORT - NEW CHAIRMAN THANKED ALL FOR THEIR ATTENDANCE & INTEREST, REQUESTED APPROVAL OF PURCHASING
A PLAQUE TO RECOGNIZE FORMER TAX COMMISSIONER PEGGY PRITCHARD FOR HER MANY YEARS IN OFFICE
TREASURER’S REPORT – PHONSO DONALDSON
CLERK’S REPORT: DECEMBER, 2016 BANK BALANCES/EXPENDITURES, VENDOR ACTIVITY REPORT, AND FUEL REPORT - PRESENTED BY
EXECUTIVE ASSISTANT TO THE COMMISSIONERS SANDRA O’STEAN
EMS-911 REPORT - DIRECTOR BO HAMBY
EXTENSION SERVICE REPORT – MARGARET HALBROOK GAVE UPDATES ON THE 4-H AND PAVILLION BUILDING CLEAN UP PROJECT,
COUNTY AGENT SETH MCALLISTER GAVE REPORT ON CROPS AND PRESENTED A SCHEDULE OF UPCOMING MEETINGS THAT ARE
IMPORTANT TO FARMERS
CHAMBER OF COMMERCE – DIRECTOR LONDON MAINOR GAVE REPORT ON CHAMBER ACTIVITIES FOR DECEMBER, 2016
WARDEN’S REPORT - NONE
ROAD SUPERVISOR REPORT ---WARDEN BILLY MCCLUNG DISCUSSED INVOICE FROM YANCEY FOR REPAIRS TO CAT MOTOR GRADER (TABLED FROM
LAST MEETING) AND REPORTED YANCEY WOULD NOT CONCEDE ON THE CHARGES – COMMISSIONERS AGREED THAT YANCEY WAS UNFAIR IN
TAKING RESPONSIBILITY - CHAIRMAN GAMBLE WILL WRITE LETTER TO YANCEY STATING CONCERNS ON THIS MATTER --- RESULTS OF MOTOR
GRADER BIDS – FLINT EQUIPMENT COMPANY AWARDED BID OF $1,852.00 PER MONTH LEASE, WARDEN REPORTED ON STORM DAMAGE AND
CREWS WERE DISPATCHED TO CALHOUN COUNTY TO ASSIST WITH CLEANUP
SHERIFF’S REPORT - NONE AT THIS TIME
RECREATION DEPARTMENT: FINANCIAL REPORT TURNED IN BY RYAN CANNON AND JEFF HANNER
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OLD BUSINESS:
DELINQUENT GARBAGE ASSESSMENT REPORT - PRESENTED BY SANDRA O’STEAN
NEW BUSINESS:
APPROVAL OF EMPLOYEE 2% SALARY INCREASE AS PROPOSED IN BUDGET –APPROVED AS BUDGETED
TAX COMMISSIONER’S RETIREMENT PLAN --MARY ELLEN HARNAGE REQUESTED COUNTY TO CONTINUE TO PAY INTO HER
RETIREMENT PLAN – APPROVAL GIVEN TO PUT TAX COMMISSIONER INTO A RETIREMENT PLAN
ALCOHOL LICENSE RENEWALS-- MARTHA ANN COE PRESENTED 5 APPLICATIONS FOR LICENSE TO SELL BEER &WINE --ALL APPROVED
SUMMARY OF ACTION FOR JANUARY 4, 2017 REGULAR MEETING OF COUNTY COMMISSIONERS:: PAGE 2
RENEWAL OF LEASE OF PROPERTY ON 524 OAK ST BY POSITIVE DIRECTION YOUTH AND POSSIBLE PURCHASE OF
SAME –REQUEST PRESENTED BY SANDRA O’STEAN ON BEHALF OF HERBERT AND DOROTHY TOMLIN – APPROVED TO CONTINUE WITH
1 YEAR LEASE AND LOOK INTO THE ISSUES INVOLVED IN THE FUTURE SALE OF PROPERTY
RENEWAL OF LEASE OF COUNTY FARM LAND TO JIM PAUL –APPROVED RENT 1 YEAR AT $810.00 PER YEAR
REAPPOINTMENT OF MAX SELLERS (5 YEAR TERM) TO BOARD OF ASSESSORS _APPROVED
REAPPOINTMENT OF D U PULLUM (2 YEAR TERM) AND AL BREEDLOVE (3 YEAR TERM) TO ZONING BOARD – APPROVED
REAPPOINTMENT OF RYAN CANNON (1 YEAR TERM) AND APPOINTMENT TO FILL POSITION (1 YEAR TERM) TO
TERRELL COUNTY RECREATION DEPARTMENT BOARD -- APPROVED 1 YEAR TERM FOR RYAN CANNON AND APPROVED RECREATION BOARD
RECOMMENDATION TO APPOINT COURTNEY GREBEL TO FILL 1 YEAR TERM
REAPPOINTMENT OF JACK POWELL AND ERNEST JOHNSON (1 YEAR TERM) TO SOUTHWEST REGIONAL COMMISSION ---APPROVED
APPOINTMENT OF MARGARET HALBROOK TO HEALTH BOARD AS ADVOCATE TO THE UNDERPRIVILEDGED, NEEDY, AND
ELDERLY –APPROVED
REQUEST APPROVAL OF CLOSURE OF COUNTY OFFICES VARIOUS DATES –WRITTEN REQUEST PRESENTED BY MAGISTRATE JUDGE,
CLERK OF SUPERIOR COURT, PROBATE JUDGE, TAX COMMISSIONER, AND TAX ASSESSOR –APPROVED WITH THE EXCEPTION
OF DECEMBER 22, 2017 AND AMENDED TO INCLUDE THE COMMISSIONERS’ OFFICE IN THE CLOSURES
CONSIDERATION OF CHANGING FEBRUARY MEETING DATE FROM 1ST TO 8TH – APPROVED TO CHANGE MEETING DATE TO
FEBRUARY 8, 2017 WITH NOTICE TO BE PLACE IN THE DAWSON NEWS
EROSION CERTIFICATION – APPROVAL TO RELEASE MARTHA ANN COE FROM LOCAL DUTIES INVOLVING EPD AND REVERT THIS AUTHORITY
BACK TO THE STATE
APPROVAL TO ISSUE PROCLAMATION OF TERRELL COUNTY SCHOOL CHOICE WEEK JANUARY 22-28, 2017 – APPROVED TO HAVE CHAIRMAN ISSUE
AND SIGN PROCLAMATION
MEETING ADJOURNED