BYLAWSFORTHEBRANSONPTO2012/2013-SchoolYear
ARTICLEI:NAME
Thenameofthisorganization istheBransonParentsandTeachersOrganizationabbreviatedasPTO.
ARTICLE II:PURPOSES
Section1.TheObjectsoftheBransonPTOare:
a.TopromotethewelfareofchildrenbyincreasingtheeducationopportunityforBransonStudents
b.Toraisethestandardsofhomelife
c.Tosecureadequatelawsforthecareandprotectionofchildrenandyouth
d.Tobringintocloserrelationthehomeandtheschool,thatparentsandteachersmaycooperate intelligentlyin theeducationofchildrenandyouth
e.Todevelopbetweeneducatorsandthegeneralpublicsuchunitedeffortsaswillsecureforallchildrenandyouth thehighestadvantagesinphysical,mental,social,andspiritualeducation
Section 2. TheObjectsoftheBransonPTOarepromotedthroughaneducationalprogramdirected towardparents,teachers, andthegeneralpublic;aredevelopedthroughconferences,committees,projects,andprograms;andaregovernedand qualifiedbythebasicpoliciessetforthin ArticleIII.
Section3.Theorganizationisorganizedexclusively forthecharitable,scientific,literary,oreducationalpurposeswithinthe meaningofSection501C(3)oftheInternalRevenueCodeorcorrespondingsectionofanyfuturefederaltaxcode (hereinafter"Internal RevenueCode").
ARTICLEIII:BASICPOLICIES
ThefollowingarebasicpoliciesoftheBransonPTO:
a. Theorganizationshallbenoncommercial,nonsectarian,andnonpartisan.
b.Theorganizationormembersintheirofficialcapacitiesshallnot endorseacommercialentityorengagein activitiesnotrelatedtopromotingtheObjectsoftheorganization.
c.Theorganizationormembersintheirofficialcapacitiesshallnot,directlyorindirectly,participateorintervene(inanyway,includingthepublishingordistributingofstatements)inanypoliticalcampaignonbehalfof, orinoppositionto,anycandidateforpublicoffice;ordevotemorethananinsubstantial partofits
activitiestoattemptingtoinfluencelegislationbypropagandaorotherwise.
d.Theorganizationshallworkwiththeschoolstoprovidequalityeducationforallchildrenandyouthandshall seektoparticipateinthedecision-makingprocessestablishingschoolpolicy,recognizingthatthelegal responsibilitytomakedecisionshasbeendelegatedbythepeopletoboardsofeducation,stateeducation authorities,andlocal education authorities.
e.The PTOoranyofitsdivisionsmaycooperate with otherorganizationsandagenciesconcernedwithchild welfare,butthePTO/representativesshallmakenocommitmentsthatbindthePTO.
f. Nopartofthenetearningsoftheorganizationshallinuretothebenefitof,orbedistributabletoitsmembers, directors,trustees,officers,orotherprivateindividualsexceptthattheorganizationshallbeauthorized andempoweredtopayreasonablecompensationforservicesrenderedandtomakepaymentsand distributionsinfurtheranceofthepurposessetforthinArticleIIhereof.
g.Notwithstandinganyotherprovisionofthesearticles,theorganization shallnotcarryonanyotheractivitiesnot permittedtobecarriedon(i)byanorganizationexemptfromfederalincometaxunderSection501c(3)of theInternalRevenueCodeor(ii)byanorganization,contributionstowhicharedeductible underSection170c(2)oftheInternalRevenueCode.
h.Uponthedissolutionoftheorganization,afterpayingoradequatelyprovidingforthedebtsandobligationsof theorganization, theremainingassetsshallbedistributed tooneormorenonprofitfunds,foundations,or organizations thathaveestablished theirtax-exemptstatusunderSection5Olc(3)oftheInternal RevenueCode.
i.Allbudgetitemsmustbeassignedtoacommittee,forexpenditure,andmustbespentonlybythatCommittee
Chairperson'sapproval
ARTICLEIV:ORGANIZATION
Section1.ThearticlesoforganizationofthisPTOinclude(a)thebylawsofsuchorganizationand(b)thecertificateof incorporationorarticlesofincorporationofsuchorganization(incasesinwhichtheorganizationisacorporation)orthe articlesofassociationbywhatevername(incasesinwhichtheorganizationexistsasanunincorporated association).
Section 2. ThisPTOshalladoptsuchbylawsforthegovernmentofthe organization.
Section3. BylawsofthisPTOshallincludeanarticleonamendments.
Section4.BylawsofthisPTOshallincludeaprovisionestablishingaquorum.
Section5. EachofficerorboardmemberofthisPTOshallbeamemberofthisPTO.
Section6. Votingbyabsenteeballotandproxyvotingisprohibited
Section7.APTOmembershallnotserveasavotingmemberofthisPTO's boardwhileservingasapaidemployeeofor undercontracttothisPTO.
Section8.OnlymembersofthisPTOwhohavepaidduesforthecurrentmembershipyearmayparticipateinthebusinessof thislocalPTO.
Section 9.This PTOshallcollectduesfromitsmembers
Section10. ThegeneralmembershipshallelectthemembersofthenominatingcommitteeforofficersofthisPTO.
Section11. ThisPTOshallkeepsuchpermanentbooksofaccountandrecordsasshallbesufficienttoestablishtheitemsof grossincome,receipts,anddisbursements oftheorganization,including,specifically,thenumberofitsmembers,thedues collectedfromitsmembers. Suchbooksofaccountandrecordsshallatallreasonabletimesbeopento inspectionbyofficers andmembersofthePTO.
Section12.ThePTOshallelectofficersbeforeMarch31.Nopersonshallholdanyelectiveorappointivepositioninany
PTOwhoisnotamemberingoodstandingofsuchPTO.
Section13. ThePTOmaydissolveinthefollowing manner.
a.TheexecutivecommitteeshalladoptaresolutionrecommendingthatthePTObedissolvedanddirectingthatthequestionsofsuchdissolution besubmittedtoavoteataspecialmeetingofmembershavingvotingrights. Writtenorprintednoticestatingthatthepurposeofsuchmeetingistoconsidertheadvisabilityof dissolvingthePTOshallbegiveneachmemberentitledtovoteatsuchmeetingatleastthirtydaysprior to thedateofsuchmeeting.
b.OnlythosepersonswhoweremembersofthePTOonthedatetheadoptionoftheresolutionandwhocontinue tobemembersingoodstandingonthedateofthespecialmeetingshallbeentitledtovoteonthequestionofdissolution.
c.ApprovalofdissolutionofthePTOshallrequiretheaffirmativevoteofatleasttwo-thirdsofthemembers presentandentitledtovoteatthespecialmeeting,aquorum being present.
ARTICLEV:MEMBERSHIPANDDUES
Section1.EveryindividualwhoisamemberofthisPTOisentitledtoallthebenefitsofsuchmembership.
Section2. MembershipinthisPTOshallbemadeavailablebythisPTO,withoutregardtorace,color,creed,ornational origin,undersuchrulesandregulations,asmaybeprescribed in thebylawsofthisPTO,toanyindividual whosubscribesto theObjectsandbasicpoliciesofthisPTO.
Section 3.ThisPTOshallconductanannualenrollmentofmembersbutmayadmitindividualstomembershipatanytime.
a.ThemembershipyearshallbeJuly1throughJune30.
Section 4. EachmemberofthisPTOshallpayannualduesofFivedollars($5.00)perannumtosaidorganization.
ARTICLEVI:OFFICERS
Section1.TheofficersofthisPTOshallbeapresident,three(3)vicepresidents,secretary,andatreasurer.
Section2.OfficersshallbeelectedbyballotinthemonthofApril.
Section3.Thevoteshallbeconducted byballotwhenthereisbutonecandidateforanoffice,theballotforthatofficemay bedispensedwithandelectionheldbyvoicevote. Amajorityshallberequiredforelection.
Section 4.Thefollowingprovisionsshallgovernthequalificationsandeligibilityofindividualstobeofficersof theBranson
PTO:'·
a.EachofficershallbeamemberofthisPTO.
b.Noofficermaybeeligibletoservemorethanthreeconsecutivetermsin thesameoffice.
c.A personwhobasservedinanofficeformorethanonehalfofafulltermshallbedeemedtohaveservedafull
terminsuchoffice.
d. There shall be a minimum of one officer representing each campus (Buchanan, Cedar Ridge, and Junior High).
Section 5. Officersshallassumetheirofficialdutiesfollowingtheendofthe membership yearinwhichtheyareelectedand shallserveforatermofoneyearoruntiltheirsuccessorsareelected.
Section6.Avacancyoccurringinanyofficeshallbefilledfortheun-expiredtermbyapersonelectedbyamajority voteof theexecutiveboard,noticeofsuchelectionhavingbeengiven. In caseavacancyoccursinthe officeofpresident, thevice presidentshallservenoticeoftheelection.
Section7.Thereshallbeanominatingcommitteecomposedofanunevennumber,nolessthatthreememberswhoshallbe electedbythisPTOataregulargeneralmembershipmeetingatleastonemonthpriortotheelectionofofficers,asoutlined inArticleVI,Section2.
a. Thecommitteeshallelectitschairperson.
b.Thenominatingcommitteeshallnominateoneeligiblepersonforeachofficetobefilledandreportits nomineesattheregulargeneralmembershipmeetinginApril,atwhichtimeadditionalnominations maybemadefromthefloor.
c.Onlythoseindividuals whoarecurrentmembersof thisPTOandwhohavesignifiedtheirconsenttoserve if electedshallbe nominatedfor,orelectedto,suchoffice.
d.Inordertovoteintheannualelectionofofficers,anindividualshall havebeenamemberofthisassociation for
atleastthirty(30)days.
ARTICLE VII:DUTIESOFOFFICERS
Section1.Thepresidentshall:
a.PresideatallmeetingsofthisPTOandbeconsidered thechairoftheExecutiveBoard/Committee;
b. Serveasanex-officiomemberofallcommitteesexceptthenominatingcommittee;
..c.CoordinatetheworkoftheofficersandcommitteesofthisPTOinorderthat theObjectsmaybepromoted;
d.Performsuchotherdutiesasmaybeprovidedforbythesebylaws,prescribedbytheparliamentary authority,directedbytheexecutivecommitteeorassociation.
e. Be in charge of bylaws committee and oversee nominations committee.
Section2.The first vicepresidentshall:
a. actasaidetothepresident
b.performthedutiesofthepresidentin thepresident'sabsenceorinabilitytoserve, if more than one vice president they will preside in order of first vice president, second vice president, etc
c.Performsuchotherdutiesasmaybeprovedfor,bythesebylaws,prescribedbytheparliamentaryauthority,or directedbythepresident,orthe executiveboardorcommittee.
d. Be in charge of the fundraising committee and oversee the Box Tops For Education & Campbell’s soup labels committee
Section 3. The second vice president shall:
a. actasaidetothepresident
b.performthedutiesofthepresidentin thepresident’sabsenceorinabilitytoserve, if more than one vice president they will preside in order of first vice president, second vice president, etc
c.Performsuchotherdutiesasmaybeprovedfor,bythesebylaws,prescribedbytheparliamentaryauthority,or directedbythepresident,orthe executiveboardorcommittee.
d. Be in charge of the bookfair committee and oversee the hospitality committee.
Section 4. The third vice president shall:
a. actasaidetothepresident
b.performthedutiesofthepresidentin thepresident’sabsenceorinabilitytoserve, if more than one vice president they will preside in order of first vice president, second vice president, etc
c.Performsuchotherdutiesasmaybeprovedfor,bythesebylaws,prescribedbytheparliamentaryauthority,or directedbythepresident,orthe executiveboardorcommittee.
d. Be in charge of yearbook committee and oversee the volunteer committee.
Section5.Thesecretaryshall:
aRecordtheminutesofallmeetingsoftheBransonPTO;
b.Beprepared toreadtherecordsofanypreviousmeetings;
c.Fileallrecords;'·
d.HaveacurrentcopyofthebylawsandacurrenteditionofRobertsRulesofOrder Newly Revised.
e.Maintainamembershiplist
f.Forwardnamesandaddressesofnewlyelected/appointedofficerstothestateofficenolaterthansevendays followinganelectionorappointment;
g.Performsuchotherdutiesasmaybeprovidedforbythesebylaws,prescribed bytheparliamentaryauthority,or directedbythepresidentortheexecutiveboardorcommittee.
h. Be in charge of the membership committee and oversee the communication committee.
Section4. Thetreasurershall:
aHavecustodyofthefundsofthisPTO
b.MaintainafullaccountofthefundsofthisPTO;
c.Makedisbursementsasauthorizedbythepresident,executiveboard,or thisPTOinaccordance withthebudget adopted by thisPTO,andinaccordwithItem"1."ofArticleVII Section 4.
d.Havechecksorvoucherssignedbytwopeople:thetreasurerandoneotherofficerwhoisapproved asabank signatory bytheBransonPTOExecutiveBoard;
e.Causetobekeptafullandaccurateaccount of the receipts and disbursements in the books belonging to the Branson PTO;
f.Provideawrittenfinancialstatementtothemembersateachmeeting;
g.Presentanannualreportofthe financialconditionoftheorganization;
h.Submitthebooksannuallyforanauditbyanauditingcommitteeselectedby theexecutiveboardorcommittee;
i.BeresponsibleforpreparingorhavingpreparedIRSformsatthepropertime;
j.Performsuchotherdutiesasmaybeprovidedforbythesebylaws,prescribedbytheparliamentaryauthority,or directed by thepresident,theexecutivecommitteeorassociation ·
k.Maintainavoucherrecordapprovingallexpenditures.Anofficerorcommitteechairpersonresponsibleforthe expendituremustsignvouchersbeforeacheckcanbewritten.
l. Insure that proper cash handling procedures are followed.
m. Be in charge of the spiritwear and oversee clothing bank.
Section 5. Upontheexpiration of thetermofofficeorincaseofresignation,eachofficershallturnovertothepresident, withoutdelay,allrecords,books,andothermaterialspertainingtotheoffice,andshallreturntothetreasurer,withoutdelay, allreceiptsandfundspertainingtotheoffice.
Section6.Allofficers,includingcommitteechairpersons,mustundergotrainingrespectivetotheiroffice,yearly.
ARTICLEVIII:EXECUTIVEBOARD
Section1.TheexecutiveboardshallmanagetheaffairsoftheBransonPTOin theintervalsbetween PTOgeneral membershipmeetings.
Section 2.EachboardmembershallbeamemberofthisPTO.
Section3.Themembersoftheboardshallbe:
a. Electedofficers
b.ListasapplicabletothePTO,i.e.standingcommitteechairs,specialcommittee chairs,non-votingmembers
(oneschoolfacultyandonestudentrepresentatives).
c.Thepresidentmayappointaparliamentarian,subjecttoapprovaloftheexecutivecommittee ofthis
PTO.
Section 4.Dutiesoftheboardshallbeto:
aCarryoutsuchbusinessasmaybereferredtoitbythemembershipoftheassociation;
b.Createspecialcommittees;
c.PresentareportattheregulargeneralmembershipmeetingsofthisPTO;
d.Selectanauditororanauditingcommitteetoauditthetreasurer'saccountsyearly;
e.Prepareandsubmitanannualbudgetto·thisPTO'sgeneralmembershipforadoption;
f.Approve paymentofroutinebillswithinthelimitsoftheapprovedbudget;
g.Fillvacanciesinanyelectedoffice,withexceptionofthatofthePresident,subjecttotheapprovalatthenext meetingoftheBransonPTO.
Section5. Ifanymemberoftheexecutiveboardshallatanytimeceasetomeetthequalificationsorfulfillthedutiesofthe position, thatpersonmayberemovedfromtheboardbyresolutionadoptedby theexecutiveboard.
Section6.Regularmeetingsoftheboardshallbeheldwiththedateandtimetobefixedbytheboardatitsfirstmeetingof theyear.Itshallmeetas needed.
Section7.Specialmeetingsoftheboardmaybecalledbythepresidentorwhenrequested byfourboardmembersupon threedays'writtennoticetoeachmemberoftheboard.
Section8. Atallmeetingsoftheboard,seven(7)membersoftheboardshallconstituteaquorumforthetransactionof business.
Section9.APTOmembershallnotserveasavotingmemberofthisPTO's boardwhileservingasapaidemployeeofor undercontracttothisPTO.
Section10. Uponthe expirationofthetermofofficeorwhenindividualsceasetoholdthepositionthatentitlesthemtobea member oftheboard,theyshallautomatically ceasetobeamemberoftheboardandshallberelievedofalldutiesand responsibilitiesincidenttosuchmembership.Allrecord,booksandothermaterialspertainingtothepositionshallbeturned overtothepresidentandallfundspertainingtothepositionshallbereturnedtothetreasurerwithinfourteendays.
ARTICLEIX:COMMITIEES
Section1.OnlymembersofthisPTOshallbe eligibletoserveinanyelectiveorappointivepositions.
Section2.ThestandingcommitteesofthisPTOshallbe:
- Bylaws – chaired by the President
- Fundraising – chaired by First Vice President
- Bookfair – chaired by Second Vice President
- Yearbook – chaired by Third Vice President
- Membership – chaired by Secretary
- Spiritwear – chaired by Treasurer
- Nominations – chairman appointed by President
- Box Tops/Labels – chairman appointed First Vice President
- Hospitality – chairman appointed by Second Vice President
- Volunteer – chairman appointed by Third Vice President
- Communications – chairman appointed by Secretary
- Clothing Bank – chairman appointed by Treasurer
Section3.TheexecutiveboardmaycreatesuchspecialcommitteesasitmaydeemnecessarytopromotetheObjectsofPTOandcarryontheworkofthisPTO.
Section 4. Thetermofofficeofacommitteechairshallbeoneyearoruntiltheselectionofasuccessor.
Section 5.Thechairofeachcommitteeshallpresentaplan ofworktotheexecutiveboardforapproval. Nocommittee work shallbeundertakenwithouttheconsentoftheexecutiveboard
Section 6.Thepresidentshallbeamemberexofficioofallcommitteesexceptthenominatingcommittee.Thepresident shallbenotifiedofallcommitteemeetings. ·
Section 7. CommitteeChairsmaychaironlyfourcommitteesatatimebutcanbeamemberofmorethanonecommittee.
ARTICLE X:GENERALMEMBERSHIPMEETINGS
Section1. RegularmeetingsofthePTOshallbeheldonthe1stThursday ofeachschoolyearmonth,unless otherwiseprovidedby thislocalPTO,ortheexecutiveboard.Seven(7)day'snoticeshallbegiventothemembershipofany changeofdate.
Section2.SpecialmeetingsofthisPTOmaybecalledby thepresident,orbyagreementoftheotherfive regularofficers
(1stVicePresident,2nd Vice President, 3rd Vice President, Secretary,Treasurer),orbyamajorityoftheexecutiveboard,withsevendays'noticehavingbeengiven.
Section3.EmergencymeetingsofthisPTOmaybecalledbythepresident,orbyagreementoftheotherthreeregular officers(VicePresident,Secretary,Treasurer),orbyamajority oftheexecutiveboard,withsevendays;noticehavingbeen givenandacrisisariseduetoseriousfinancialproblemsorseriousmisconductbyofficersormemberrequiringattention fasterthansevendays,withsevendays'noticehavingbeengiven.
Section4. TheannualmeetingshallbeheldinMay.
Section5. Ten(10)membersshallconstituteaquorumforthetransactionofbusinessinanymeetingofthisPTO.
Section6.Theprivilegesofholdingoffice,makingmotions,makingnominations,debatingandvotingshallbelimitedto membersofthisassociation whoseduesarepaid.
ARTICLE XI:FISCAL YEAR
ThefiscalyearoftheBransonPTOshallbeginonJuly1andendonthefollowingJune30.
ARTICLE XII:PARLIAMENTARYAUTHORITY
TherulescontainedinthecurrenteditionofRobert'sRulesofOrderNewlyRevisedshallgoverntheBransonPTOandinall casesinwhichtheyareapplicableandinwhichtheyarenotinconflictwiththeseBylawsorthearticlesofincorporation.
ARTICLE XIII:AMENDMENTS
Section 1.ThesebylawsmaybeamendedatanyregulargeneralmembershipmeetingoftheBransonPTObyatwo-thirds voteofthosememberspresentandvoting,aquorumbeingpresent,providedthattheproposedamendmentshavebeen providedtothemembership thirtydayspriortothemeetingorsevendayspriorinacaseofanemergencydeclaredbythe ExecutiveBoardoftheBransonPTO.
Section2. AcommitteemaybeappointedbyamajorityvotesatageneralmembershipmeetingofthisPTO,orbyatwo-thirdsvote oftheexecutiveboardofthisPTO,tosubmitarevisedsetofbylawsasasubstitutefortheexistingbylaws.
(BylawsCommitteeMember)
(President)
BylawsRevised January 30, 2013BylawsApprovedBy_Unit(Date)
INDEX ARTICLEPAGE ARTICLEINAME 1
ARTICLEIIPURPOSES1
ARTICLE IIIBASICPOLICIESI
ARTICLE IVORGANIZATION2
ARTICLE VMEMBERSHIPANDDUES3
ARTICLE VIOFFICERS3
ARTICLEVll DUTIESOFOFFICERS4
ARTICLEVIII EXECUTIVEBOARD5
ARTICLEIXCOMMITTEES5
ARTICLEXMEETINGS6
ARTICLE XIFISCALYEAR6
ARTICLEXII PARLIAMENTARYAUTHORITY6
ARTICLE XIII AMENDMENTS6