Charter school Planning-Offline Guidance Tool
/2014-2015
Comprehensive Planning (CP)
Charter School Offline Planning Guide
Research Study
During the spring of 2010, PDE commissioned a research study to analyze and make recommendations regarding the current planning processes and tools used by LEAs and their alignment with the school improvement processes and tools. The study identified the need for a comprehensive process and tool that aligns LEA planning and school-level planning.
Comprehensive Planning Project
Under the direction of PDE, Capital Area Intermediate Unit and Delaware County Intermediate Unit are collaborating to design and develop a single, streamlined, yet systemic, comprehensive planning process and plan management system for LEAs within the Commonwealth to ensure that:
· LEAs are using the same proven planning practices.
· All planning is collaborative, coordinated and representative of the participation of all stakeholders.
Legislative Highlights
Submission will consist of a single Charter School Plan containing up to six goals every three years. The single plan will meet legislative requirements including, but not limited to Chapter 4, 12 and 49.
Contributors to Project
Bureau of Teaching and Learning Support, Bureau of Special Education, Bureau of Assessment & Accountability, Bureau of Career & Technical Education, Bureau of School Leadership and Teacher Quality, Center for Data Quality & Information Technology, Educational Technology Office, Pennsylvania Intermediate Unit-Curriculum and Student Services Coordinators, PAIMS, IU 8, 10, 11, 12, 13, 15, 17, 20, 24, 25 & 27 Personnel, Pennsylvania Association for School Administrators, and The Education Policy and Leadership Center.
Important Instructions for Using this Offline Guidance Tool
This offline tool is to assist you as you enter data in the Comprehensive Planning Web App. Therefore, you may download and save it for your Charter School use. This offline tool is best completed electronically as rows are designed to expand to your entries and there are no character limits. In some cases, you may need to insert rows when you want additional items such as Concerns, Strategies, Action Steps, etc.
Rationale for Comprehensive Planning
Comprehensive Planning is a continuous process used to ensure that all students are achieving at high levels. All Charter Schools can create better environments so that more students are successful. Continuous planning of public Charter Schools is essential to providing increased student performance and quality results. Innovative, exemplary, and research-based programs, coupled with staff development, focused and aligned resources and public participation in planning, are critical factors in Charter Schools that demonstrate continuous growth.
Characteristics of High Performing Educational Systems
High performing Charter Schools with varied demographic conditions have shown they share common characteristics. These nine characteristics are strongly correlated to consistently high performing Charter Schools. As Charter School teams go through the process of comprehensive planning, they will look for the presence of characteristics such as clear and shared focus. Research has shown that there is no silver bullet – no single thing that Charter Schools can do to ensure high student performance. Rather, high performing education systems tend to show evidence of the following nine characteristics:
1. Clear and Shared Focus
Everybody knows where they are going and why. The vision is shared—everybody is involved and all understand their role in achieving the vision. The vision is developed from common beliefs and values, creating a consistent focus.
2. High Standards and Expectations
Teachers and staff believe that all students can learn and that they can teach all students. There is recognition of barriers for some students to overcome, but the barriers are not insurmountable. Students become engaged in an ambitious and rigorous course of study.
3. Effective Charter School Leadership
Effective leadership is required to implement change processes within the Charter School. This leadership takes many forms. Principals often play this role, but so do teachers and other staff, including those in the Charter School office. Effective leaders advocate, nurture, and sustain a Charter School culture and instructional program conducive to student learning and staff professional growth.
4. High Levels of Collaboration and Communication
There is constant collaboration and communication between and among teachers of all grades. Everybody is involved and connected, including parents and members of the community to solve problems and create solutions.
5. Curriculum, Instruction and Assessment Aligned with Standards
Curriculum is aligned with local, state and national standards. Research-based materials and teaching and learning strategies are implemented. There is a clear understanding of the assessment system, what is measured in various assessments and how it is measured.
6. Frequent Monitoring of Teaching and Learning
Teaching and Learning are continually adjusted based on frequent monitoring of student progress and needs. A variety of assessment procedures are used. The results of the assessment are used to improve student performances and also to improve the instructional program.
7. Focused Professional Development
Professional development for all educators is aligned with the Charter School’s common focus, objectives, and high expectations. It is ongoing and based on high need areas.
8. Supportive Learning Environment
The Charter School has a safe, civil, healthy and intellectually stimulating learning environment. Students feel respected and connected with the staff, and are engaged in learning. Instruction is personalized and small learning environments increase student contact with teachers.
9. High Levels of Community and Parent Involvement
There is a sense that all educational stakeholders have a responsibility to educate students, not just the teachers and staff in Charter Schools. Parents, as well as businesses, social service agencies, and community colleges/universities all play a vital role in this effort.
Incorporating 21st Century Skills into the Comprehensive Plan
The Partnership for 21st Century Skills (www.p21.org) has developed a unified collective vision for 21st century learning that will strength American education. Its framework describes the knowledge, skills, expertise and the literacies students must master to succeed in work and life. It presents a vision for 21st century student outcomes and the support systems that are needed to produce these outcomes. Mastery of core academic subjects is the base upon which all 21st century learning occurs. An innovative support system must be created to help students the multi-dimensional abilities required of them in the 21st century. The 21st century support system includes Standards, Assessments, Curriculum, Instruction, Professional Development and Learning Environments.
Early in the process of comprehensive planning, it is highly encouraged that a Charter School takes the Milestones for Improving Learning and Education (The MILE Guide) self-assessment. The MILE Guide toolset is designed to help Charter Schools determine where they are on the spectrum of ensuring 21st century readiness for every student. It helps schools and Charter Schools measure where they are in terms of student knowledge and skills; education support systems; leading and teaching; policy-making; partnering and continuous improvement/strategic planning. Depending on the results in each area, appropriate strategies are recommended.
To view the Partnership for 21st Century Learning’s Framework visit: http://www.p21.org/index.php?option=com_content&task=view&id=254&Itemid=119
To view the MILES Guide and complete the self-assessment online visit:
http://www.p21.org/index.php?option=com_content&task=view&id=800&Itemid=52
Charter School Comprehensive Planning Components
I. Profile
A. Demographics
B. Planning Process
C. Mission Statement
D. Vision Statement
E. Shared Values
F. Educational Community
G. Board of Trustees
H. Board of Trustees Professional Development
I. Coordination of the Governance and Management of the School
J. Student Enrollment
K. Student Enrollment History
L. Planning Committee
II. Core Foundations
A. Standards
B. Curriculum
C. Instruction
D. Assessments
E. Safe and Supportive Schools
F. Materials and Resources
G. Professional Education
III. Assurances
A. Brick and Mortar Charter Assurances
B. Cyber Charter Assurances
C. Safe and Supportive Schools
D. Non-Title I Schools
E. Title I Schools
IV. Needs Assessment
A. Analyze Data
1. Analyze Data Overview
2. Data Walkthroughs
3. Accomplishments
4. Concerns
B. Analyze Systems
1. Systems Analysis Overview
2. Systems Analysis Guiding Questions
3. Align Concerns with Systemic Challenges
4. Prioritize Systemic Challenges
V. Charter School Plan
(The Charter School Plan is the collection of Action Plans that implement Strategies for accomplishing Goals. The following process is repeated for each Action Plan)
A. Action Plans
1. Develop a New Goal
2. Address Systemic Challenges addressed by this goal
3. Identify Indicators of Effectiveness
4. Build Goal
5. Identify Strategies
6. Create an Implementation Step
7. If applicable, complete Professional Development Action Step Worksheet(s)
B. Targets
1. Achievement Targets
2. Performance Targets
VI. Plan Submission
A. Affirmations
1. Charter School Affirmations
2. Compliance with the Public Official & Employee Ethics Act
3. Assurance of Quality and Accountability
B. Status and History
VII. Plan Output Reports
A. Total Plan Output
Revised: 9/20/17
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Charter school Planning-Offline Guidance Tool
/2014-2015
Revised: 9/20/17
10 | Page
Charter school Planning-Offline Guidance Tool
/2014-2015
Charter School Profile
Demographics
Charter School Name:Street Address:
Post Office (City/Town):
Zip Code: / Phone Number:
Federal Accountability Designation: / Title I Status:
CEO:
CEO Email Address:
Date of Local Chartering School Board/PDE Approval:
Length of Charter:
Opening Date:
Grade Level:
Hours of Operation:
Percentage of Certified Staff:
Total Instructional Staff:
Student/Teacher Ratio:
Student Waiting List:
Attendance Rate/Percentage:
Enrollment:
Per Pupil Subsidy:
Student Profile
American Indian/Alaskan Native:
Asian/Pacific Islander:
Black (Non-Hispanic):
Hispanic:
White (Non-Hispanic):
Multicultural:
Percentage of Students from Low Income Families Eligible for a Free or Reduced Lunch:
Provide the Total Unduplicated Number of Students Receiving Special Services (Excluding Gifted) as of Previous December:
Number of: / K (AM) / K (PM) / K (FT) / Elementary / Middle / Secondary
Instructional Days
Instructional Hours
Planning Process
Determining your planning process is an integral step to developing and implementing your Charter School Plan. Things to consider when determining your process are:
· When, where and with whom will you meet?
· What is your timeline to sustain momentum?
· Who will be responsible for which aspects of the planning process?
· How, when, what and with whom will you communicate?
Mission Statement
A Mission statement describes who you are and what you do; however, more fundamentally, it defines the purpose of your organization as a whole. Unlike a Vision statement (which answers the question “What do we want for our future?”), a Mission statement addresses the question “Why do we exist?” When creating your Mission statement, it is helpful to begin your responses to that question with the infinitive “to” be followed by an action verb, such as “provide” or “foster.”
Criteria for an Effective Mission Statement include:
· Short and sharply focused
· Clear and easily understood
· Defines why we do what we do
· Defines why the organization exists
· Sufficiently broad and general
· Provides direction for doing the right things
· Inspires our commitment
· Says how we want to be remembered
Describe the mission of the Charter School and what defines the purpose of the organization.
Vision Statement
A vision statement describes the Charter School’s vision for the future if your organization is successful in its mission. Meant to inspire, the vision statement provides a vivid portrayal of a bright future; however, its aspirations should be realistic and clear. When creating your vision statement, it is helpful to describe what kind of future the Charter School would create for its students.
Lastly, consider how you will create a 21st Century Learning Environment for students and staff.
Describe the vision for the future if your organization is successful in its mission.
Shared Values
Shared values are the core tenets shared by your stakeholders that drive your organization’s culture and commitment. Unlike the Mission statement (which answers the question “Who are we?” by describing what you do), a shared values statement addresses the question “Who are we?” by examining what you believe. When creating your Shared Values statement, it is helpful to describe what the Charter School believes followed by a declarative sentence such as, “We believe that all students can…”
Describe the Charter School's shared values.
Educational Community
Understanding your educational community is an important first step toward understanding your strengths, challenges, trends and conditions. In addition to contextual information, such as geographic and demographic data, your educational community description may include perceptual data culled from surveys, forums and advisory groups. This process is typically referred to as an “environmental scan.” An environmental scan considers present and predicted influencers of the direction of your organization and should examine both internal and external factors.
Describe your educational community. (Consider the following questions)
· Is your community rural or urban?
· What is the economic status of your community?
· What is the current and project fiscal status of the Charter School?
· What types of industries are in your community?
· What are your community resources?
· What are your organizational resources?
· How many and what types of students do you serve?
· What opportunities do you offer to your students or community?
· What opportunities does your community offer your students?
· How do your community and organizational members feel about your entity?
Describe the Charter School's educational community.
Revised: 9/20/17
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Charter school Planning-Offline Guidance Tool
/2014-2015
Charter School Board of Trustees
Name of Trustee / Office (if any) / Address / Telephone # / Email AddressRevised: 9/20/17
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Charter School Planning-Offline Guidance ToolBoard of Trustees Professional Development
Describe the professional development provided or taken regarding governance of the school (including the Sunshine Law and the Public Officials Act) for the Board of Trustees. If not all board members received professional development, indicate the members that did receive it. Also, include who provided the professional development and what topics were addressed.
Coordination of the Governance and Management of the School
Explain how the Board of Trustees coordinates the governance and management of the school. Describe the Board of Trustees’ efforts in maintaining a working relationship with the charter granting’s Board of School Directors. Cyber Charter Schools should address the efforts of the Board of Trustees to maintain a working relationship with PDE.